Consultancy Services for Planning, Design and Development of the Proposed Ajuy Government Center Master Plan and Ajuy Gymnasium Redevelopment Project.

Republic of the Philippines Province of Iloilo Municipality of Ajuy REQUEST FOR EXPRESSION OF INTEREST FOR Consultancy Services for Planning, Design and Development of the Proposed Ajuy Government Center Master Plan and Ajuy Gymnasium Redevelopment Project. 1) Select one of the two following paragraphs and delete the other depending on the Funding Source: a) If the Funding Source is GoP: The Municipal Government of Ajuy, Province of Iloilo, through the General Fund 2026 intends to apply the sum of Two Million Pesos (2,000,000.00) being the Approved Budget for the Contract (ABC) to payments under the contract for Consultancy Services for Planning, Design and Development of the Proposed Ajuy Government Center Master Plan and Ajuy Gymnasium Redevelopment Project. Bids received in excess of the ABC shall be automatically rejected at the opening of the financial proposals. b) If the Funding Source is a foreign government/foreign or international financing institution: The Government of the Philippines (GoP) has received a [Loan/Credit/Grant] from the [state the foreign government/foreign or international financing institution,] toward the cost of [insert project title], and it intends to apply part of the proceeds of this [loan/credit/Grant] to payments under the contract for [insert name/no. of contract]. 2) The Municipal Government of Ajuy – Bids and Award Committee now calls for the submission of short-listing documents for Consultancy Services for Planning, Design and Development of the Proposed Ajuy Government Center Master Plan and Ajuy Gymnasium Redevelopment Project. Short-listing documents of interested consultants must be duly received by the Bids and Awards Commitee (BAC) Secretariat on November 03, 2026 on or before 9:00 am at 2nd Floor, Municipal Session Hall, Real St., Poblacion, Ajuy, Iloilo. Applications for eligibility will be evaluated based on a non-discretionary “pass/fail” criterion. 3) Interested bidders may obtain further information from BAC Secretariat of Bids and Awards Committee and inspect the Bidding Documents at the address given below from 8:00 am to 5:00 pm. 4) A complete set of Bidding Documents may be acquired by interested Bidders on October 28, 2026 to November 19, 2026 from the given address below and upon payment of the applicable fee for the Bidding Documents, pursuant to the latest Guidelines issued by the GPPB, in the amount of Five Thousand Pesos (Php 5,000.00). It may also be downloaded free of charge from the website of the Philippine Government Electronic Procurement System (PhilGEPS) and the website of the Procuring Entity, provided that Bidders shall pay the applicable fee for the Bidding Documents not later than the submission of their bids. 5) The BAC shall draw up the short-list of consultants from those who have submitted Expression of Interest, including the short-listing documents, and have been determined as eligible in accordance with the provisions of Republic Act (RA) No. 12009, otherwise known as the “New Government Procurement Act”, and its Implementing Rules and Regulations (IRR). The short-list shall consist of three (3) to Seven (7) prospective bidders; in case of one (1) or less than the required number apply for eligibility and short-listing, pass the eligibility check, and/or the minimum score required in the short-listing, the BAC shall consider the same who will be entitled to submit bids manually. The criteria and rating system for short-listing are: Detailed Breakdown of Criteria 1. Applicable Experience of the Firm (35%) This component measures the firm's historical competence in delivering projects of similar scale, complexity, and technical domain. • Similar Completed Contracts: Number and total contract value of completed consulting services directly similar to the project at hand (e.g., Detailed Engineering Design, Feasibility Studies, Construction Supervision). • Related Completed Contracts: Experience in projects with overlapping or adjacent technical scopes. • Years of Existence / Track Record: Years operating in the relevant industry or consulting sector. • Client Performance Ratings: Satisfactory or Outstanding performance certificates issued by previous clients (both government and private). 2. Qualification of Key Personnel (50%) Consulting services are inherently human-capital intensive; hence, the expert credentials of nominated personnel carry significant weight. • Education & Professional Credentials: Master’s/Doctoral degrees, relevant PRC licenses, or international professional certifications required for key positions (e.g., Team Leader, Structural Expert, Environmental Specialist, Financial Analyst). • Specialized Training: Hours of relevant continuing professional education, seminars, and specialized technical workshops attended. • Experience in Similar Projects: Number of years and specific projects where key personnel held identical or higher positions on projects of similar nature and scale. 3. Current Workload and Absorption Capacity (15%) Ensures that selected consultants possess the operational capacity to dedicate necessary man-months without compromising execution quality. • Ongoing Contracts: Ratio of currently ongoing contracts against the firm’s total manpower and technical resources. • Availability of Personnel: Commitment that nominated key staff are not simultaneously committed to full-time roles on other active projects during the project timeline. 6) Select one of the two following paragraphs, and delete the other depending on the Funding Source: a) If the Funding Source is GoP: Bidding will be conducted through competitive selection using non-discretionary “pass/fail” criterion as specified in the Implementing Rules and Regulations (IRR) of RA No. 12009. In addition, select one of the two following paragraphs and delete the other depending on the existence of the condition under Section 52.4.3.3 of the IRR: i) Select this paragraph if Filipino consultants have sufficient expertise and capability to render the services required under the project: Bidding is restricted to Filipino citizens/sole proprietorships, cooperatives, and partnerships or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines. ii) Select this paragraph if Filipino consultants do not have sufficient expertise and capability to render the services required under the project: Bidding is open to all interested bidders, whether local or foreign, subject to the conditions for eligibility provided in the IRR. b) If the Funding Source is a foreign government/foreign or international financing institution: Bidding will be conducted in accordance with relevant procedures for competitive selection as specified in the IRR with some amendments, as stated in these bidding documents and is open to all bidders from eligible source countries as defined in the applicable guidelines of the [state the foreign government/foreign international financing institution concerned]. 7) The Procuring Entity shall evaluate bids to determine the Highest Rated Bid using the [Quality Based Evaluation/Selection (QBE/QBS), Quality-Cost Based Evaluation/Selection (QCBE/QCBS), Fixed Budget Selection, or Least-Cost Selection] procedure. [In case QCBE is used, insert the following sentence here: The Procuring Entity shall indicate the weights to be allocated for the Technical and Financial Proposals]. The criteria and rating system for the evaluation of bids shall be provided in the Instructions to Bidders. 8) Short-Listing Documents must be received by the Procuring Entity’s BAC at the address indicated in the Request for Expression of Interest or through online submission on or before the date and time indicated in the SDS. 9) The contract shall be completed within five (5) months. 10) All Bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in ITB Clause 16. 11) The certification as to the current workload relative to capacity shall be made in accordance with the Instructions to Bidders in relation to TPF 5 therein. 12) The Municipal Government of Ajuy reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Section 70 of RA No. 12009 and its IRR, without thereby incurring any liability to the affected bidder or bidders. 13) For further information, please refer to: Bids and Awards Committee Secretariat Ground Floor, Municipal Hall Real St., Poblacion, Ajuy, Iloilo 09684218943 Or Local Government Unit of Ajuy, Iloilo Municipal Hall, Real St., Poblacion 5012 Iloilo 09056386762 SGD. AMAR B. BANDIANON Municipal Civil Registrar Chairman, Bids and Awards Committee