Supply, Delivery and Installation of HCI Servers with Components

Supply, Delivery and Installation of HCI Servers with Components TERMS OF REFERENCE SUPPLY, DELIVERY, AND INSTALLATION, OF HCI SERVER WITH COMPONENTS I. Background of the Item Being Procured General Overview of the Procurement Project The Information Management Service (IMS) is looking to expand and upgrade its fleet of servers. With more information systems being developed and housed within the IMS, the demand for computational resources is increasing. Thus, the Information Management Service (IMS) is proposing to procure an additional HCI server to increase its computing resources. The budget for the Project is twelve million pesos (PhP 12,000,000.00) and is included in the approved Project Procurement Management Plan (PPMP) for 2026. II. Purpose of the Procurement Rationale With IMS developing more information systems to support UP Manila’s operations, there is a need to increase compute resources to ensure that all of UP Manila’s systems will run smoothly. Furthermore, increasing the number of nodes available ensures that in the event of a hardware failure to one (1) or two (2) server nodes, systems will still be online and are serviceable, subject to prioritization. Thus, increasing the number of nodes not only ensures system performance, but also increases reliability and availability of our systems. With this, the IMS proposes to procure an additional node of server running the Sangfor HCI platform. The brand Sangfor is being invoked to ensure technical compatibility and interoperability with existing equipment in accordance with Section 11.2 of the Implementing Rules and Regulations of R.A. 12009, otherwise known as the New Government Procurement Act (NGPA). III. Mode of Procurement The mode of procurement for the Project will be Competitive Bidding in accordance with the provisions of the R.A. 12009, otherwise known as the New Government Procurement Act (NGPA). IV. Scope of Work The Project will include the following: 1. Delivery, installation, testing, and commissioning of the HCI servers. 2. Delivery, installation, testing, and commissioning of the active networking components to ensure high availability (HA) with the existing HCI servers. 3. Provide support within the warranty period. The technical specifications of the Project are included in Annex A of this document. V. Deliverables/Expected Output 1. The HCI servers and active networking components including all its necessary components to make it operational. 2. Configuration of the new HCI servers and the existing HCI servers to ensure they are in HA configuration. 3. User training including administration, troubleshooting, HCI architecture implementation, and installation. 4. Documentation of all licenses installed for the Project. 5. Documentation of all components including their models, serial numbers, and MAC addresses (if applicable). 6. Comprehensive report that includes the final design and a summary of the entire process in the implementation of the Project. 7. Testing and commissioning of all installed components, cables, and equipment. VI. Internal Responsibilities The following are the responsibilities of each of those involved in the Project: 1. Information Management Service (IMS): a. Assist in site survey b. Assist in hardware and cable installation c. Assist in server configuration VII. Deployment The servers will be deployed in Server Room 2 of the ITC Building. VIII. Terms and Conditions 1. Indicate brand, model, and country of origin. 2. Notarized certificate that the product is brand new, not reconditioned/refurbished, including parts and accessories. 3. Upon receipt of the Purchase Order and Notice to Proceed, the vendor is required to deliver and install the equipment within 105 calendar days. 4. Certification from at least three (3) government and/or private agencies within Metro Manila or the Philippines that they have been supplied with the same brand and product being offered. 5. Undertaking to provide product orientation and training for at least three (3) IT personnel that should include the following: administration, troubleshooting, HCI architecture implementation, and installation. 6. Warranty period should be at least three (3) years for parts and three (3) years for services. 7. Warranty period shall commence from the date of testing, commissioning, and acceptance by the end-user. 8. Provide quarterly preventive maintenance during the warranty period. 9. Notarized certification from the Principal that the contractor is an authorized distributor or dealer of the equipment. 10. Notarized certification from the Principal that in the event of a change of local distributor, preventive maintenance, warranty, and services agreed upon will be honored by the Principal. 11. Notarized certification that the local distributor and the Principal have been in business relationship of providing the said equipment for at least five (5) years. 12. Notarized certification accompanied with proof that the contractor is in the business of supplying the unit/item for the last five (5) years. 13. Guarantee letter or certification from the Principal to ensure availability of parts, supplies, and accessories and will not be discontinued in the next five (5) years. 14. To ensure the maturity of the hyperconverged solution, the Principal must be CMMI L5 certified. 15. Certification that the contractor has at least three (3) specialists or technical engineers with certification from the Principal as their HCI implementer. 16. Provide separate quotations for maintenance, repair, and replacement of parts after the warranty period. 17. Provide operator’s and service manuals (in English) upon delivery. 18. The contractor must submit certification that they have the capability for corrective and preventive maintenance of the unit or have a service center within Metro Manila. 19. Must guarantee that a diagnostic technician will be able to assess the unit within 24 hours of notification. 20. Automatic provision of a functioning service unit of the same model or better, in case of repair for more than three (3) days and/or pull out of the purchased unit during the warranty period. 21. The contractor will be responsible for all fees of performance testing, delivery, installation, and commissioning. 22. Specific Place of Delivery: Information Technology Center (ITC), Joaquin Gonzales Compound, University of the Philippines Manila, Padre Faura St., Brgy. 669, Ermita, Manila, Metro Manila. 23. Terms of Payment: 100% payment upon completion and acceptance. IX. Acceptance/Testing Criteria and Process The solution must be accepted by the end-user and must comply with the technical specifications indicated in this document. X. Estimated Costs and Duration of Contract The estimated budget of the Project stands at twelve million pesos (PhP 12,000,000.00). XI. Bidder Requirements 1. Bidders must meet the eligibility criteria and have proven experience in network deployment, installation, supply, and maintenance. 2. Eligibility requirements: a. Valid Mayor’s Permit b. Valid PhilGEPS Registration c. Income/Business Tax Return d. Omnibus Sworn Statement HCI Server with Components Dimension 2U CPU 2x Intel Xeon Gold 6548N (2.80 GHz, 32C/64T) or better Data Disk At least 9x 10TB 7200RPM 3.5” SATA HDD (enterprise) Cache Disk At least 3x 3.8TB SSD 2.5” RAM At least 6x 64GB DDR5 5600MHz Network Components At least 8x SFP+ 10GE multi-mode optical transceiver for short distance transmission (850nm, 300m) At least 8x LC-LC multimode cable (3 meters) HCI Sangfor HCI Licenses 2x Sangfor aSV for aDesk license 2x Sangfor aSAN license 2x Sangfor aNET license Duration: At least three (3) years, including updates *equivalent is defined as a model from another manufacturer that is within 5% of benchmark scores as determined by the benchmark tool chosen by the IMS. Pre-bid Conference Date Time Venue 04/11/2026 1:30 PM The University of the Philippines-Manila, will hold a Pre-Bid Conference on 04 November 2026, the meeting will start at 01:30 p.m. and will follow the agenda for the day at the Procurement Management Office Conference Room at 2nd Floor Joaquin Gonzales Bu Created by MELODY JANE LISING ROJO Date Created 26/10/2026 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party. ©&nbsp2004-2026 DBM Procurement Service. All rights reserved. Help | Contact Us | Sitemap