REAGENTS FOR BACTERIAL IDENTIFICATION / ANTIMICROBIAL SENSITIVITY TEST AND BLOOD CULTURE TEST (P.R. NO. 2026-10-1792)

REAGENTS FOR BACTERIAL IDENTIFICATION / ANTIMICROBIAL SENSITIVITY TEST AND BLOOD CULTURE TEST (P.R. NO. 2026-10-1792) Item Description ABC Unit Quantity 1 ANTIBIOTIC REMOVAL DEVICE (ADULT) 1,552,500.00 BOTTLE 2,300.00 2 ANTIBIOTIC REMOVAL DEVICE (PEDIA) 675,000.00 BOTTLE 1,000.00 3 GRAM POSITIVE (GRAMS POSITIVE ID CARD) 660,000.00 PCS 1,000.00 4 GRAM POSITIVE (GRAMS POSITIVE SUSCEPTIBILITY CARD) 792,000.00 PIECE 1,200.00 5 MDRO AST Card 330,000.00 PIECE 500.00 6 STANDARD AEROBIC (SA) BOTTLE (BLOOD CULTURE) 40ML 472,500.00 BOTTLE 700.00 CLMMRH – Department of Pathology Bacteriology Section TERMS OF REFERENCE PROCUREMENT OF REAGENT CARDS AND RELATED SUPPLIES FOR BACTERIAL IDENTIFICATION AND SENSITIVITY TESTS and RELATED SUPPLIES with Free Use of AUTOMATED BACTERIAL IDENTIFICATION and ANTIMICROBIAL SENSITIVITY MACHINE THIS IS LOT BID I. PROJECT TITLE Procurement of Bacteriology Reagents Cards and Related Supplies with Free Use of Fully-Automated Bacterial Identification and Antimicrobial Sensitivity Machine II. SCOPE OF PROCUREMENT The procurement covers the supply and delivery of Reagents Cards and corresponding related supplies/consumables, together with Free new unit of Bench-top/space saving fully automated bacterial Identification and Antimicrobial Sensitivity Machine and all accessories: Pipettors/Tips; Tubes for Bacterial Suspension and Bottle-top dispensers (Dispensette); Bacterial Turbidimeter; Computer hardware and software for date processing and interpretation and Printers; UPS; AVR, Technical services and necessary support -Middleware for actionable data and in simple automated reports. The awarded supplier shall provide the following: BACTERIAL IDENTIFICATION/ANTIMICROBIAL SENSITIVITY TEST MACHINE/EQUIPMENT and REAGENT CARDS FREE OF CHARGE, ONE (1) unit, preferably brand new Bench-top/space saving fully automated Bacterial Identification and Sensitivity Test machine with Other attributes of the equipment shall include: REAGENT CARDS (Close System) broad and expanding Bacterial Identification and Antimicrobial Sensitivity Test menu inclusive of the following: Gram-Positive ID; Gram-Negative ID; Haemophilus/Neisseria ID; Anaerobic and Corynebacterium ID; Bacillus ID; Yeast ID; Gram Negative AST; Gram Positive AST; Streptococcus AST; Enterococcus AST; Yeast AST and MDR AST Manageable, standardized, fully traceable steps for reliable workflow and simpler manipulation of the unknown bacterial suspension Capable of batch testing; maximum of up to 60 specimens and random access. Short turn-around time: Bacteriologic Identification (ID) in 6-8 hours; Antimicrobial Sensitivity Test (AST) in 12-18 hours Accurate Minimum Inhibitory Concentration (MIC)-based AST results and resistant phenotype detection calibrated with updated CLSI/EUCAST or FDA Reference Standards Dimension of machine shall fit into allotted space (approximately 84cm width X 70cm length X 86cm height) or refer to the available installation area and not intended to specific machine design or model in the Bacteriology Section area. Closed-system fully automated Bacterial Identification and Antimicrobial Sensitivity Test machine with Advanced Expert System (AES) enables detection of new and emerging resistance patterns and therapeutic guidance. Power protection: Provide compatible UPS and AVR or appropriate power protection equipment required for the safe and reliable operation. Computer system: Provide with corresponding computer hardware and software for data processing, analysis, storage and interpretation and Printer The machine should be able to connect to a middleware software, provided that the supplier will shoulder the fees, and can perform auto-transfer of validated ID/AST results to the Laboratory Information System. QUALITY AND PERFORMANCE REQUIREMENTS Provide for FREE OF CHARGE, necessary ATCC Quality Control (QC) strains (E. coli, K. pneumoniae, S. aureus, P. aeruginosa, H. influenzae, E. faecalis, S. pneumoniae, E. hormaechei, E. casseiflavus and other QC strains- applicable to Identification and Antimicrobial Sensitivity Test cards). Provide for FREE of CHARGE Bacterial Turbidimeter and accessories (Standard Mcfarland Reading) with a compatible calibrated Reference Kit. Provide for FREE the calibrated Pipettors used for both gram-negative and gram-positive Provide for FREE the Bottle-top dispensers (Calibrated volume) PREVENTIVE AND CORRECTIVE MAINTENANCE, TECHNICAL SUPPORT AND EQUIPMENT FAILURE/DOWNTIME 3.1 The supplier shall provide FREE Preventive and Corrective Maintenance for the machine throughout the contract period. Provide for FREE the installation, regular preventive maintenance and calibration of equipment, replacement of parts or units duly coordinated with concerned laboratory staff and EFM personnel. Has the capacity to upgrade the equipment provided when necessary or when need arises upon request by the end user without additional cost to procure reagents. The MOA shall cover a period of 6 months with added stipulation for extended use of the machine for free in case the reagent cards and related supplies are not consumed within 6 months. Ensure compliance with scheduled preventive maintenance and calibration of equipment. Ensure prompt response by designated engineers/s within 3 hours for correction of equipment failure or malfunction. TRAINING/UPGRADING/CONTRACT PERIOD/EQUIPMENT USE/REGULATORY REQUIREMENT 4.1 Provide for FREE bi-annual training of bacteriology staff to make them competent to operate the equipment. 4.2 Provide for free the Clinical Laboratory Standards Institute (CLSI) for Antimicrobial Susceptibility Testing guideline (Hard Copy) M100 . 4.3 Provide for free reagent cards and service assistance for equipment performance verification or validation The product carried is covered by a current Certificate of Product Registration or, in absence of the former, proof of renewal issued by Philippine Food and Drug Administration (FDA). 4.4 Manufacturing of reagents and equipment are covered by relevant ISO certification or quality certification of similar nature. 4.5 Supplier/distributor is preferably, but not necessarily, ISO 9001:2015 certified. 4.6 The supplier shall provide a certified product specialist and an engineer, each with at least 3 to 5 years of experience in servicing clinical microbiology laboratories. They shall also submit valid Certificates or other documentary proof of formal training in microbiology to demonstrate their Competency in handling, maintaining and servicing clinical microbiology equipment. 4.7 The supplier should have a valid current CAD (Certificate of Authorized Distributorship) specific for the product and equipment referred to in the terms of references. REAGENT DELIVERY/SHELF LIFE AND REPLACEMENT Delivery of reagent cards, consumables and QC Strains required together with the machine must be delivered on time in agreement set by the clinical laboratory. Reimburse all examinations that are sent out related to equipment failure or malfunction. Replenish consumed reagent cards and related supplies incidental to repeated test runs due to equipment failure, malfunction or trial runs during training/re-training. Machine must have Bacterial Turbidimeter and Consumables such as: Pipettor; Tips; Tubes for Bacterial Suspension and Bottle – top dispensers (Dispensette) Assures replacement of reagent cards and related supplies/consumables (delivered within 6 months of expiration date) before expiration. ADDITIONAL TERMS OF REFERENCE FOR PROCUREMENT 6.1 Assures from the supplier regarding with the (staggering) delivery of Reagent Cards: Identification (ID) Cards and Antimicrobial Sensitivity Test (AST) Cards (delivered within three (3) months before expiry date. MODE OF Staggered Delivery: 40% - Twenty (20) calendar days upon receipt of Purchase Order 20% - Thirty (30) calendar days after the date of the first delivery 20% - Thirty (30) calendar days after the date of the second delivery 20% - Thirty (30) calendar days after the date of the third delivery 6.2 Assure replacement of unused Reagent Cards delivered within three (3) months of expiration date. 6.3 All items to be delivered must be properly packaged to safeguard the contents against damage, maintain sterility and cleanliness, temperature requirements and display essential information such as manufacturing date, expiration date and lot number. CLMMRH – Department of Pathology Bacteriology Section TERMS OF REFERENCE PROCUREMENT OF ANTIBIOTIC REMOVAL DEVICE (ARD); ANAEROBIC AND STANDARD BOTTLES FOR BLOOD CULTURE ISOLATION THIS IS LOT BID PROJECT TITLE Procurement of Bacteriology Blood Culture Broth Bottles – Antibiotic Removal Device (ARD) Adult and Pedia; Anaerobic and Standard SCOPE OF PROCUREMENT The procurement covers the supply and delivery of Blood Culture Bottles (Adult/Pedia ARD; Anaerobic and Standard, together with one unit, preferably brand new Bench-top/space close system fully automated microbial detection culture system for BLOOD and other STERILE BODY FLUIDS enhancing diagnostic accuracy and faster detection. Streamlined blood culture workflow and reduced complexity of bottle management and blood sampling without additional steps or specialized bottles. The awarded supplier shall provide the following: Provide for FREE the following equipment: 1a. One (1) new unit, preferably brand new, bench-top/space -saving CLOSE SYSTEM MACHINE FULLY AUTOMATED microbial detection culture system for BLOOD and other STERILE BODY FLUIDS engaging Colorimetric technology with advanced technology that absorbs and neutralizes 30 or more antibiotics and key antifungal and anti-cancer agents. Other attributes of the equipment shall include: Compatible with Pediatrics ARD, Adult ARD, Anaerobic and STANDARD bottles (multilayer plastic type with gas barrier layer -preserved media reliability and quality)) Antibiotic Removal Device bottle should contain polymeric adsorbent beads or resin-based media that permanent color change eliminates the risk of false negatives and early detection algorithm Machine loading must be 200-240 bottle capacity Ability to detect bacterial growth within the range of 8-24 hours of incubation Auto-indicator or alert flag for positive growth Easy touch-screen operation and flexible data management option with a smart scanning feature Dimension of machine shall fit in within the allotted space in the Bacteriology Section (approximately 52cm width X 64cm length X 79.5cm height) or refer to the available installation area and not intended to specific machine design or model in the Bacteriology Section area. Barcode System of both ARD and STANDARD Blood Culture Bottles must be SPECIFIC ONLY for the FULLY-AUTOMATED MACHINE in terms of compatibility 1b. Compatible UPS for the analyzer. 1c. Machine and computer interface installed as one and has a simplified control menu. 1d. Efficient and user-friendly barcoding system for loading of multiple blood culture bottles 1e. Barcode sticker(s) upon scanning and keyboard are not sensitive upon data input and blood loading of multiple blood bottles such as CAPSLOCK not sensitive in order to avoid reloading of blood culture bottles several times. 1f. Can be connected to a middleware software workstation Provide for FREE Quality Control (QC) bottle Provide for FREE the installation, regular preventive maintenance and calibration of equipment, replacement of parts or units duly coordinated with concerned laboratory staff and EFM personnel. Provide for FREE the training and re-training of laboratory staff to make them competent to operate the equipment. Has the capacity to upgrade the equipment provided when necessary or when need arises upon request by the end user without additional cost to procure reagents. The MOA shall cover a period of 6 months with added stipulation for extended use of Machine for free in case the ARD and Standard bottles are not consumed within 6 months. Ensure compliance with scheduled preventive maintenance and calibration of equipment. Ensure prompt response by designate engineer/s within 3 hours for correction of equipment failure or malfunction. Reimburse all examinations that are sent out related to equipment failure or malfunction. Replenish consumed ARD/Standard bottles incidental to repeated test runs due to equipment failure malfunction or trial runs during training/re-training. Assures replacement of unused ARD bottles (delivered within 6 months of expiration date) before expiration date. Provide for free ARD and Standard bottles and service assistance for equipment performance verification or validation. The product carried is covered by a current Certificate of Product Registration or, in the absence of the former, proof of renewal issued by Philippine Food and Drug Administration (FDA Circular 2020-001), these are preferably covered by valid certifications by US FDA, European Union, or product certification of similar nature from country of manufacture. Manufacturing of Blood Culture Broth and equipment are covered by relevant ISO certification or quality certification of similar nature. Supplier/distributor is preferably. But not necessarily, ISO 9001:2015 certified. The supplier should have at least 2 years experience in servicing clinical microbiology laboratories. They shall also submit valid certificates or other documentary proof of formal training in microbiology to demonstrate their competency in handling, maintaining and servicing clinical microbiology equipment. The supplier should have a valid current CAD (Certificate of Authorized Distributorship) specific for the product and equipment referred to in the terms of references. ADDITIONAL TERMS OF REFERENCE FOR PROCUREMENT 1. Assures from the supplier regarding with the (staggering) delivery of Blood Culture Broth bottles delivered within three (3) months before expiry date. MODE OF Staggered Delivery: 40% - Twenty (20) calendar days upon receipt of Purchase Order 20% - Thirty (30) calendar days after the date of the first delivery 20% - Thirty (30) calendar days after the date of the second delivery 20% - Thirty (30) calendar days after the date of the third delivery 2. Assure replacement of unused Blood Culture Bottles delivered within three (3) months of expiration date. 3. All items to be delivered must be properly packaged to safeguard the contents against damage, maintain sterility and cleanliness, temperature requirements and display essential information such as manufacturing date, expiration date and lot number. Pre-bid Conference Date Time Venue 12/11/2026 9:00 AM at the REODICA HALL which can also be viewed via GOOGLE MEET with the following details: Join with Google Meet: Link: https://meet.google.com/emq-rtig-ihe Other Information Kindly see attached Public Bidding Documents Created by Ma. Christina C. Pabicon Date Created 29/10/2026 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party. ©&nbsp2004-2026 DBM Procurement Service. All rights reserved. Help | Contact Us | Sitemap