Provision of Janitorial and General Support Services for Pag-IBIG Fund Mindanao Group Offices and Warehouses

INVITATION TO BID Provision of Janitorial and General Support Services for Pag-IBIG Fund Mindanao Group Offices and Warehouses 1) The Pag-IBIG Fund Area Technical and Administrative Services for Southern and South Western Mindanao (Pag-IBIG Fund ATAS SSWM), through the Corporate Operating Budget for year 2026-2028 intends to apply the sum of Forty-Seven Million Six Hundred Four Thousand Pesos (Php47,604,000.00), for the first (1st) year only, inclusive of all applicable taxes and other charges being the Approved Budget for the Contract (ABC) to payments under the contract for the Provision of Janitorial and General Support Services for Pag-IBIG Fund Mindanao Group Offices and Warehouses. Bids received in excess of the ABC shall be automatically rejected at bid opening. 2) The Pag-IBIG Fund now invites bids for Provision of Janitorial and General Support Services for Pag-IBIG Fund Mindanao Group Offices and Warehouses. The Contract shall be for a period of three (3) years, unless sooner terminated for causes provided in this contract or by law. Delivery of the Services is required or shall be made by the Service Provider in accordance with Section VI (Schedule of Requirements) and Section VII (Technical Specifications) of the Bidding Documents. Bidders should have completed, at least within five (5) years from the date of submission and receipt of bids, contracts similar to the Project. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II. Instructions to Bidders. 3) Bidding will be conducted through competitive bidding procedures using a non-discretionary “pass/fail” criterion as specified in the IRR of RA No. 12009. Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA No. 5183. 4) Interested Bidders may obtain further information from Pag-IBIG Fund Bids and Awards Committee – Southern and South-Western Mindanao (BAC-SSWM) Secretariat through the contact details given below and inspect the Bidding Documents as posted at the websites of the Pag-IBIG Fund and the Philippine Government Electronic Procurement System (PhilGEPS). 5) A complete set of Bidding Documents may be acquired by interested Bidders starting on October 08, 2026, from 8:00 A.M to 5:00 P.M (PST) from the Pag-IBIG Fund Procurement, 2nd Floor, Espacio de Eugenia Bldg. cor V. Mapa and Mabini Sts., Davao City upon payment of the applicable fee for the Bidding Documents, pursuant to the latest Guidelines issued by the GPPB, in the amount of Twenty-Five Thousand Pesos (Php25,000.00). Bidders have the option to pay for the Bidding Documents through over-the-counter payment facility of the Pag-IBIG Fund, provided that the prospective bidder has initially secured an authorized Payment Order Form (POF) from the Pag-IBIG Fund BAC Secretariat by sending an email request at [email protected]. • Over-the-Counter Payment Payment shall be in the form of cash, certified check, cashier’s check, manager’s check payable to Pag-IBIG Fund and can be made from Mondays to Fridays, 8:00 AM to 5:00 PM (PST), at the Pag-IBIG Fund Davao Bajada Branch, located at 209 J.P. Laurel Avenue, Davao City, or at any Pag-IBIG Fund Branch nationwide. The Procuring Entity shall allow the bidder to present its proof of payment for the fees by providing a copy of the Home Development Mutual Fund (Pag-IBIG Fund) Invoice in person or through electronic mail at [email protected], before the deadline of submission and receipt of bids, to be registered as an official participating bidder for the project. It may also be downloaded free of charge from the website of the Philippine Government Electronic Procurement System (PhilGEPS) and the website of Pag-IBIG Fund, provided that Bidders shall pay the applicable fee for the Bidding Documents not later than the submission of their bids. 6) The Pag-IBIG Fund, through its Bids and Awards Committee – Southern and SouthWestern Mindanao, will hold a Pre-Bid Conference via videoconferencing on October 30, 2026, 9:00 A.M. (PST), which shall be open to prospective bidders. Request for the meeting ID/link and password must be communicated with the BAC-SSWM Secretariat via email at [email protected], at least one (1) working day prior to the scheduled Pre-Bid Conference and shall be limited only to one (1) representative per company. The said meeting ID/link must be for exclusive use of the authorized representative of the bidder. Bidders’ access to the meeting will automatically be restricted once the activity starts. 7) Bids must be duly received by the Pag-IBIG Fund BAC-SSWM Secretariat through manual submission, at the office address indicated below, on or before 9:00A.M. (PST) of November 11, 2026. Late bids shall not be accepted. 8) All Bids must be accompanied by a Bid Security in any of the acceptable forms and in the amount stated in ITB Clause 16.1. 9) Bid opening shall be on November 11, 2026, 9:30 A.M. (PST) at the BAC Function Room, 2nd Floor, Espacio de Eugenia Bldg., Cor. V. Mapa and Mabini Sts., Davao City and/or via video conferencing (Zoom). Bids will be opened in the presence of the Bidders’ representatives either physically or virtually and each bidder/company shall be allowed only one (1) representative during the aforesaid activity. Bidder’s representative must confirm its attendance to the BAC-SSWM Secretariat via email at [email protected], until 5:00 P.M. (PST) of November 10, 2026. 10) The award criteria to be adopted for this project is Single/Lowest Calculated and Responsive Bid (SCRB/LCRB). 11) The Pag-IBIG Fund reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Section 70 of R.A. No. 12009, without incurring any liability to the affected Bidder or Bidders. 12) For further information, please refer to: Pag-IBIG Fund BAC-SSWM Secretariat Telephone No. (082) 227-0140 Cellphone No. 0926-048-5444 Email Address: [email protected] Venue for submission of clarification letter and bids: Cash and Administrative Services Division (CASD), 2nd Floor, Pag-IBIG Fund, ATAS SSWM, Espacio de Eugenia Bldg. Cor. V. Mapa and Mabini Sts., Davao City 13) You may visit the following websites: For downloading of Bidding Documents: https://www.pagibigfund.gov.ph/opportunities.html or https://philgeps.gov.ph Date of Issue: October 08, 2026 FOR THE BIDS AND AWARDS COMMITTEE – SOUTHERN AND SOUTHWESTERN MINDANAO By: Sgd. JADE F. DEL MONTE Chairperson, BAC-SSWM Pre-bid Conference Date Time Venue 30/10/2026 9:00 AM via videoconferencing (Zoom) Created by MICHELLE CATIIL CALMERIN Date Created 07/10/2026 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party. ©&nbsp2004-2026 DBM Procurement Service. All rights reserved. Help | Contact Us | Sitemap