REBLOCKING/CONSTRUCTION OF ROAD AT BRGY. BURABOD, CALABANGA, CAMARINES SUR

INVITATION TO BID 1. The Local Government Unit of Calabanga, through the LGU C/Y- 2026 20% Development Fund intends to apply the sum of PHP 5,137,985.00 being the ABC to payments under the contract for the “REBLOCKING/CONSTRUCTION OF ROAD REBLOCKING/CONSTRUCTION CALABANGA, CAMARINES SUR ". Bids received in excess of the ABC shall be automatically rejected at bid opening. Contract Reference Number: cal10092026-01 Name of Project: REBLOCKING/CONSTRUCTION OF ROAD REBLOCKING/CONSTRUCTION AT BURABOD, CALABANGA, CAMARINES SUR Project Location: BRGY. BURABOD CALABANGA, CAMARINES SUR Contract Duration (Calendar Days): 120 CALENDAR DAYS Cost of Bid Documents: PHP 10,000.00 2.The total contract price for this project shall be PHP 5,137,985.00: 3. This project, which is a single lot, shall be awarded under a single contract only. 4. To bid for this Contract, a contractor must submit a Letter of Intent (LOI); a contractor must secure Certificate of Site Inspection from the Municipal Engineering Office; For issuance of site inspection certificate, only AMO or Qualified Technical representative with appropriate PRC License connected to Civil works/Infrastructure and Special Power of Attorney (SPA) - specific for the project authorizing in behalf of the Contractor shall be allowed to participate during site inspection. They must also secure Geotagged photo during site inspection. Payment of non-refundable fee and must meet the following major criteria;(a) PCAB License applicable to the type and cost of contract and present the original copy, (b) Prospective bidders should have experience in undertaking a similar project within the last two (2) years. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II. Instructions to Bidders. The eligibility check/screening as well as preliminary examination of bids shall use non-discretionary "PASS/FAIL criterion as specified in the Implementing Rules and Regulations (IRR) of Republic Act 9184/12009, otherwise known as the “New Government Procurement Reform Act.” and will be in three (3) envelope system (Envelope 1: SPA/Affidavit of Authority & Certificate of Site Inspection; Envelope 2: Technical Components; and Envelope 3: Financial Components). 5. The prescribed schedule and deadlines of procurement activities are shown below: ACTIVITIES SCHEDULE i. Invitation to Bid: (published at PhilGEPS on October 10, 2026; ii. Deadline of LOI and Document Authentication from Prospective Bidders October 12-19, 2026 @9am); iii. Payment and Issuance of Bid Documents: (To be announced during pre-bid conference date); iv. Pre-bid Conference: (October 19, 2026 @ 9:30am at the Municipal Hall, 2nd Floor BAC Office); v. Schedule of Site Inspection: (To be announced during pre-bid conference date); vi. Opening of Bids: (November 3, 2026 @ 9am at the Municipal Hall, 2nd Floor BAC Office - a corresponding Notice of Postponement shall be posted at the designated bulletin board if the said date is later declared as a holiday by the Office of the President, or a locally-declared holiday by the Provincial Governor. 6. Bidding is restricted to Filipino citizens/sole proprietorships, cooperatives, and partnerships or organizations with at least seventy five percent (75%) interest or outstanding capital stock belonging to citizens of the Philippines. Interested bidders may obtain further information from BAC- office of LGU – Calabanga Camarines Sur and purchase the Bidding Documents at the address provided below from 9:00 am to 4:00 pm adhering to the procurement schedule indicated. Additionally, the bidder should possess an updated PCAB License. 7. Complete sets of Bid Documents containing details of the project may be obtained at the BAC Secretariat Local Government Unit of Calabanga. In an effort to eliminate misrepresentation and License Lending, Bidding documents shall be issued only to Authorized Managing Officers and Authorized Representative who can show a proof of notarized authority/identification in compliance with the 2004 Rules on Notarial Practice, ensuring strict adherence to all applicable legal requirements, with information for the specific project. Thus, said AMO or Authorized Representative/s are required to present Originals of two (2) government issued Identification cards of both AMO and Authorized Representative along with the Company ID with photo & signature and Document Request List (DRL) from PHILGEPS showing company name in the Philgeps Publication, for identity verification purposes of affiant, representative and notarial practitioner before payment of non-refundable fee for the bidding documents, pursuant to the latest Guidelines issued by the GPPB, in the amount of PHP 10,000.00. 8. Only the AMO and Authorized Representative/s as reflected in the PCAB license or will be allowed to purchase bidding documents and attend public bidding process. 9. Bidding Documents may also be downloaded from the website of the Philippine Government Electronic Procurement System (PhilGEPS) and pick-up on Bac Secretariat Office of the Procuring Entity or, provided that bidders shall pay the applicable fee for the Bidding Documents one (1) day before the DEADLINE scheduled date of the bid submission. 10. The Pre-Bid Conference will be held at the scheduled date and venue as stated above and shall be open to prospective bidders who have full compliance with the requirements stipulated in the ITB. The conduct of Site Inspection shall be done only once and its schedule shall be determined during the Pre-Bid Conference. Only those bidders who attended and came during the scheduled date on the conduct of Site Inspection and had submitted the Letter of Intent (LOI) together with the required documentary attachments on or before the deadline of its submission to the BAC Secretariat, shall be issued with the site inspection certification. 11. Deadline of submission of bids, that are prepared and compiled in three (3) sealed envelopes (1st Envelope – Special Power of Attorney (SPA) & Certificate of Site Inspection duly signed by the Municipal Engineering; Second Envelope-Legal, Eligibility and Technical Documents; Third Envelope - Financial Documents) will be on November 3, 2026 @ 9:00 PM. Opening of Bids shall commence on the scheduled dates as indicated above at the BAC Office, this agency in the presence of observers and bidders who choose to attend. All submitted bids must have an ORIGINAL COPY, COPY 1, COPY 2, & COPY 3 and compiled in accordance with the three (3) envelope system and other requirements as stated in this invitation and Instruction to Bidders, otherwise, the BAC reserves the right to automatically rejected those bids on the ground of non-compliance with the prescribed bidding requirements. 12. Bidders must also understand that for a contract award, the selection decision may be based on the best value to the procuring entity from the combination of quality, management expertise and price but not necessarily the lowest price. 13. Each bid must be accompanied by bidder’s bond equivalent to any of the following: based on the ABC - 2% (Cash / Certified Check / Cashier's Check / Manager's Check, irrevocable letter of credit, Bank draft); 5% (Surety bond callable upon demand issued by surety or Insurance Company duly certified by the Insurance Commission as authorized to issue such security; or by undertaking a Bid Securing Declaration. The Bid security must be denominated in Philippine Peso and posted in favor of the procuring entity. 14. The Local Government Unit of Calabanga reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with RA No. 12009, without thereby incurring any liability to the affected bidder or bidders. The Local Government Unit of Calabanga also assumes no responsibility whatsoever to compensate or indemnity bidders for any expense or loss that may occur in the preparation of the bids. Further, the procuring entity shall not assume any responsibility regarding erroneous interpretations or conclusion by the prospective bidder of data furnished relative to the bidding of the project. For further information, please refer to: MARIANO C. DULCE, JR. Chairperson, Bids and Awards Committee (BAC) Municipal Building, 2ND Floor BAC Office Calabanga, Camarines Sur [email protected] Pre-bid Conference Date Time Venue 10/19/2026 9:30:00 AM BAC Office, Municipal Hall Other Information OTHER INFORMATION: (a) In addition to the submitted Letter of Intent (LOI), for crossmatching and authentication purposes and due to prevalence of AI Editing, all bidders must provide the following ORIGINAL DOCUMENTS AND IDs to the BAC Secretariat: UPDATED/VALID ORIGINAL COPY & PHOTOCOPY OF DTI/SEC Registration, Mayor’s Permit, BIR Registration, Tax Clearance, PCAB License, PhilGeps Registration (Platinum), VALID Govt & Company IDs, valid Special Power of Attorney. Valid SLCC, , Statement of all on-going government & private contracts in prescribed form, including contract awarded but not yet started, if any, which are similar in nature to the contract to be bid with supporting documents (Notice of Award, Notice to Proceed, Contract), Statement of the bidder’s Single Largest Completed Contract (SLCC) similar to the contract to be bid in prescribed form with supporting documents (Notice of Award, Notice to Proceed, Contract, Certificate of Completion & Certificate of Acceptance); and PhilGeps publication with DRL/Log-in Print-out. (b) Attendance at the Pre-Bid Conference is not mandatory for the bidders but is HIGHLY ENCOURAGED; however, NON-ATTENDANCE constitutes a WAIVER that you fully understood and agree on the terms and conditions as discussed during the said conference, and non-adherence to which, regardless of the simplicity and complexity of your bid deviation from the prescribed requirements and specifications, may result in outright rejection or disqualification of your bid. (c) In certain procurement activities, as determined by the BAC, it reserves the right to hold such activities during Saturdays, Sundays, and Holidays, including the sending of correspondence (communications) pertaining to this project, for purposes of expediency, economy, and efficiency in accordance with Section 38.2 of the Revised IRR of Republic Act No. 9184/12009. Complete Schedule of Activities is listed Below Activities Schedule Pre-Bid Conference October 19, 2026 @ 9:30am Deadline for Submission/Receipt of Bids November 3, 2026 @ 9:00am Opening of Bids (includes eligibility check) November 3, 2026 @ 9:30am Bid Evaluation November 4, 2026 Post Qualification November 9, 2026