Procurement for the Supply and Delivery of 3 Lots of Various Information and Communication Technology (ICT) Equipment (Batch 2) (PROV-2026-06-PB)

Section I. Invitation to Bid 1. The PhilHealth Regional Office (PRO) V, through the CY 2026 Corporate Operating Budget of PRO V, intends to apply the total sum of Two Million Four Hundred Six Thousand Nine Hundred Sixty-Five Pesos & 15/100 only (₱2,406,965.15), being the Approved Budget for the Contract (ABC), to pay the obligations under the contract for the Procurement for the Supply and Delivery of 3 Lots of Various Information and Communication Technology (ICT) Equipment (Batch 2) (PROV-2026-06-PB), to wit: LOT NO. PROJECT DESCRIPTION Approved Budget for the Contract (ABC) Lot 1 Procurement of 5KVA Uninterruptible Power Supply (UPS) ₱ 1,152,663.75 Lot 2 Procurement of CCTV Camera System and Time Keeping Device 1,091,879.00 Lot 3 Procurement of Network Attached Storage Device (NAS) and Multi-Media Projector 162,422.4 TOTAL ABC ₱ 2,406,965.15 2. The PhilHealth Regional Office V now invites PhilGEPS registered suppliers to bid for the above-mentioned Procurement Project. Bids received in excess of the ABC shall be automatically rejected at bid opening. Delivery of goods is required within thirty (30) calendar days upon receipt of Notice to Proceed. Bidders should have completed, within two (2) years (November 5, 2024 – November 4, 2026) prior to the deadline date of submission and receipt of bids, a contract similar to the Project. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II (Instructions to Bidders). 3. Bidding will be conducted through open competitive bidding procedures using a non-discretionary “pass/fail” criterion as specified in the 2016 Revised Implementing Rules and Regulations (RIRR) of Republic Act (RA) 9184, otherwise known as the “Government Procurement Reform Act”. 4. Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA 5183 and subject to Commonwealth Act 138. 5. Interested bidders may obtain further information from PhilHealth Regional Office V BAC Secretariat and inspect the Bidding Documents at the address given below during office hours. 6. A complete set of Bidding Documents may be acquired by interested Bidders from October 12 (8:00 am to 5:00pm) to November 5, 2026 (8:00 am to 9:00 am) from the address below and upon payment of a nonrefundable fee for the Bidding Documents pursuant to the Standard Rate set under Appendix 8 of the 2016 RIRR of RA 9182: For Lot 1 & 2 – Five Thousand Pesos (₱ 5,000.00) per lot For Lot 3 – Five Hundred Pesos (₱ 500.00) It may also be downloaded free of charge from the website of PhilHealth Regional Office V at www.philhealth.gov.ph or at the website of Philippine Government Electronic Procurement System (PhilGEPS) at www.philgeps.gov.ph provided that Bidders shall pay the nonrefundable fee for the Bidding Documents as indicated in the table above not later than the submission of their bids. The Procuring Entity shall allow the bidder to present its proof of payment for the fees either in person or through electronic means. The PhilHealth Regional Office V assumes no responsibility whatsoever to compensate or indemnify bidders for any expenses incurred in the preparation of the bids. 7. The PhilHealth Regional Office V will hold a Pre-Bid Conference on October 19, 2026 at 10:00 am at PhilHealth Regional Office V Mayon Hall, G/F, ANST Bldg. IV, Benny S. Imperial St., (Alternate Road), Legazpi City, and/or through video conferencing or webcasting thru a link which will be provided later, which shall be open to prospective bidders. 8. Bids must be duly received by the BAC Secretariat through manual submission at the office address indicated below on or before November 5, 2026 at 9:00 am. Late bids shall not be accepted. Unsealed or unmarked bid envelopes shall also be rejected. 9. All Bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in ITB Clause 14. 10. Bid opening shall be on November 5, 2026 at 9:30 am at PhilHealth Regional Office V Mayon Hall, G/F, ANST Bldg. IV, Benny S. Imperial St., (Alternate Road), Legazpi City. Bids will be opened in the presence of the bidders’ representatives who choose to attend the opening. 11. The PhilHealth Regional Office V reserves the right to accept or reject any bid, to annul the bidding process, and to reject all bids at any time prior to contract award, in accordance with the 2016 Revised IRR of RA No. 9184, without thereby incurring any liability to the affected bidder or bidders. 12. For further information, please refer to: PRO V BAC Secretariats: Ritchel C. Solibaga, Philia Joy N. Gaitana Ma. Inee A. Naron and Lily C. Abergos Office Address: PhilHealth Regional Office V ANST Bldg. IV, Benny S. Imperial St. (Alternate Road), Legazpi City, 4500 Tel No.: (052)820-5538 local 5329 Email Address: [email protected] RONALD E. SANTELICES, M.D. BAC Chairperson PRO V Bids & Awards Committee TECHNICAL SPECIFICATIONS Item Lot 1 Statement of Compliance Bidders must state here either “Comply” or “Not Comply” against each of the individual parameters of each Specification stating the corresponding performance parameter of the equipment offered. Statements of “Comply” or “Not Comply” must be supported by evidence in a Bidders Bid and cross-referenced to that evidence. Evidence shall be in the form of manufacturer’s un-amended sales literature, unconditional statements of specification and compliance issued by the manufacturer, samples, independent test data etc., as appropriate. A statement that is not supported by evidence or is subsequently found to be contradicted by the evidence presented will render the Bid under evaluation liable for rejection. A statement either in the Bidders statement of compliance or the supporting evidence that is found to be false either during Bid evaluation, post-qualification or the execution of the Contract may be regarded as fraudulent and render the Bidder or supplier liable for prosecution subject to the provisions of ITB Clause 3.1(a.2) and/or GCC Clause 2.1(a.2). 3 units UNINTERRUPTIBLE POWER SUPPLY (UPS), 5KVA RACK MOUNT TYPE DETAILS MINIMUM REQUIREMENTS COMPLIANCE (Y/N) Form Factor • Rack Mountable Output Power Capacity • 4.5 kw / 5.0 kVA Maximum Configuration Power • 4.5 kw / 5.0 kVA Manual Bypass • Yes Output Voltage • 220V Output Frequency • 50-60 Hz +/- 3Hz Output Connections • 6 x IEC C13 • 2 x ICE C19 Input Voltage • 220V Input Frequency Range • 40-70 Hz, auto sensing Input Voltage Range for Operations • 100-275 V Battery Type • Lead Acid Battery • Maintenance-free • High density • Double-conversion on-line power protection with scalable runtime Protection • Generator compatible • Cold-start capable • Frequency and voltage regulation • Power conditioning Backup time • Must last 4min at load capacity of 4000W Recharge time • Up to 8 Hours Management • Network Manageable Communication • Status LCD • Audible and visible alarm Accessories • Documentation CD or URL of official website for downloadable file • Installation guide • Rack mounting brackets, hardware and support rails • Tower mounting brackets and hardware and support rails • Temperature probe • Warranty card or Certification • Web/SNMP management card Conformance • Must have globally recognized certification on: 1. Safety 2. Quality 3. Energy efficiency Warranty • 3 years warranty for parts and repairs excluding battery • 2 years warranty for battery Lot 2 7 units PHYSICAL SECURITY EQUIPMENT, Closed Circuit Television (CCTV) Camera System DETAILS MINIMUM REQUIREMENTS COMPLIANCE (Y/N) Compatibility • Must be Compatible with Existing Philhealth’s System Camera • Tye – Bullet or Dome PoE • Resolution – 4MP (2560 x 1440) • Video Compression – H.265+/H.264+ • Minimum Illumination – 0.03 Lux • Infrared Capability – Yes • Protection (for outdoor only) – IP67 or equivalent • Events: o Motion Detection o Video Tampering o Security Exception Net Video Recorder • Can Support 8 Channels Storage • 8 TB HDD Display Monitor • Technology – IPS • Size – 23 inches diagonal • Refresh Rate – 60 Hz • Resolution - 1920 x 1080 • Inclusions: o Power Cord for Type A/B power outlets o Video Cable (Meets the Monitor’s available output port) Inclusions Must have the following: • Delivery of CCTV System • Installation of CCTV System • Configuration of CCTV System Warranty 3 years for parts and labor 8 units TIME KEEPING DEVICE, MULTIMODAL DETAILS MINIMUM REQUIREMENTS COMPLIANCE (Y/N) Form Factor • Wall Mounted ready • Touch Screen Compatibility • Must be compatible with Philhealth’s existing systems Processor • 1.5 GHz Quad Core or higher Operating System • Must be compatible with Philhealth’s existing systems Capacity • User – 30,000 • Face – 30,000 • Fingerprint – 30,000 • Logs – 5,000,000 Facial Reader Speed • 1 sec Security • Face anti-spoofing Network Intwerface • TCP/IP • WiFi (Otional) • USB Host • Ethernet Technology • Use two or more different biometric identifiers as a form of multifactor authentication Size • At least 5’ LCD or any equivalent screen technology Standard I/O Ports • 1 channel input and 1 channel output and/or USB Warranty • At least 1 year warranty on parts, labor and services Lot 3 2 units NETWORK STORAGE DEVICE, Network Attached Storage DETAILS MINIMUM REQUIREMENTS COMPLIANCE (Y/N) Form Factor • Tower Operating System • Must be compatible with Philhealth’s existing systems Processor • At least must have the following: o 4 core o 2.0 GHz RAM • At least 2GB Hard Disk Bay • At least have 4 x hot-swap 2.5” / 3.5” Interface Type • SATA or SAS Raid Level Support • RAID 0 • RAID 1 • RAID 5 • RAID 10 Connectivity • Ethernet port • USB 2.0 Display Type • LCD Display or LED Indicator Security • Active Directory Support: user authentication and folder level permission Inclusions • At least 8TB of NAS Specialized SATA HDD • Power adaptor or cable Warranty • 1 year for single purchase, 2 years for bulk purchase 1 unit MULTIMEDIA PROJECTOR FOR SMALL ROOM DETAILS MINIMUM REQUIREMENTS COMPLIANCE (Y/N) Projection Technology • Digital Light Projection (DLP) or 3LCD Brightness • At least 4000 Lumens Lamp Life • At least 5000 hours (normal mode) Native Resolution • At least 1024 x 768 pixels Contrast Ratio • At least 12,000:1 Lens Type • Manual Focus Connectivity • Wi-Fi • Ethernet Ports • HDMI • VGA • USB Accessories • Remote Control • Power Cable • User’s Manual • Carrying Case • Wall or Tripod Screen • HDMI Cable, 10 meters Warranty • 2 years for parts, labor and services