PROCUREMENT OF TEXTBOOKS AND INSTRUCTIONAL MATERIALS

INVITATION TO BID FOR PROCUREMENT OF TEXTBOOKS AND INSTRUCTIONAL MATERIALS – IB NO. 2026-22 1) The West Visayas State University, through the Internally Generated Income 2026 intends to apply the sum of One Million Twenty-Eight Thousand Five Hundred Pesos (₱1,028,500.00) Only being the Approved Budget for the Contract (ABC) to payments under the contract for Procurement of Textbooks and Instructional Materials. Bids received in excess of the ABC shall be automatically rejected at bid opening. 2) The West Visayas State University now invites bids for Procurement of Textbooks and Instructional Materials using the [State strategic consideration or procurement strategy, if any]. Delivery of the Goods is required 30 calendar days. Bidders should have completed, at least 2 years from the date of submission and receipt of bids, contracts similar to the Project. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II. Instructions to Bidders. 3) Bidding will be conducted through competitive bidding procedures using a non-discretionary “pass/fail” criterion as specified in the IRR of RA No. 12009. i) Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA No. 5183. 4) Interested Bidders may obtain further information from West Visayas State University, Procurement Division, Administration Building and inspect the Bidding Documents at the address given below from 8:00 A.M. – 5:00 P.M. 5) A complete set of Bidding Documents may be acquired by interested Bidders on October 12 – November 03, 2026 from the address given below upon payment of the applicable fee for the Bidding Documents, pursuant to the latest Guidelines issued by the GPPB, in the amount of PhP5,000.00. It may also be downloaded free of charge from the website of the Philippine Government Electronic Procurement System (PhilGEPS) and the website of the Procuring Entity, provided that Bidders shall pay the applicable fee for the Bidding Documents not later than the submission of their bids. 6) The West Visayas State University will hold a Pre-Bid Conference on October 21, 2026; 10:00 A.M. through video conferencing via google meeting platform (for registration of interested bidders, please send your request to this address: [email protected]), which shall be open to prospective Bidders. 7) Bids must be duly received by the Bids and Awards Committee (BAC) Secretariat through (i) manual submission at the office address indicated below, (ii) online submission through the electronic bidding facility of the PhilGEPS as indicated below, on or before November 03, 2026; 10:00 A.M. Late bids shall not be accepted. 8) All Bids must be accompanied by a Bid Security in any of the acceptable forms and in the amount stated in ITB Clause 16.1. 9) Bid opening shall be on November 03, 2026; 10:00 A.M. at West Visayas State University, Procurement Division, Admin Building, Luna St., La Paz, Iloilo City, and/or via electronic submission through email address: [email protected] using a two-factor security procedure consisting of an archive format compression and password protection with separate password for technical and financial component envelope. Bids will be opened in the presence of the Bidders’ representatives who choose to attend the activity. 10) Requiring the Bidders to submit their bids using a two-factor security procedure consisting of an archive format compression and password protection with separate password for technical and financial component envelope and disclose the password for accessing their respective bid submission only during the actual bid opening. 11) The West Visayas State University reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Section 70 of R.A. No. 12009, without incurring any liability to the affected Bidder or Bidders. 12) For further information, please refer to: ROSALIE C. QUICOY Head, BAC Secretariat West Visayas State University Procurement Division BAC Secretariat Office, Administration Building Luna St., La Paz, Iloilo City, 5000 Contact Details: (033) 320-08-70-78 local 1103 [email protected] PE’s website: wvsu.edu.ph FB Page: West Visayas State University Bids and Awards Committee 13) You may visit the following websites: For downloading of Bidding Documents: wvsu.edu.ph – Bidding Opportunities For electronic bid submission: email at: [email protected] October 12, 2026 _________________ JULIUS B. UNDAR BAC, Chairperson Pre-bid Conference Date Time Venue 21/10/2026 10:00 AM via google meet Created by JULIUS B. UNDAR Date Created 09/10/2026 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. 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