Procurement of Educational Two-Piece Reverse-Cycle Air Conditioner 2RT Training System for HVAC-R Laboratory Use - Talisay Campus

CARLOS HILADO MEMORIAL STATE UNIVERSITY BIDS AND AWARDS COMMITTEE TALISAY CITY, NEGROS OCCIDENTAL INVITATION TO BID FOR THE PROCUREMENT OF EDUCATIONAL TWO-PIECE REVERSE-CYCLE AIR CONDITIONER 2RT TRAINING SYSTEM FOR HVAC-R LABORATORY USE - TALISAY CAMPUS CHMSU 26-030-1012-G 1. Carlos Hilado Memorial State University, through the Corporate Budget for the Contract of 2026 approved by the governing Board (GAA/MDS), intends to apply the sum of ONE MILLION TWO HUNDRED THOUSAND PESOS (Php 1,200,000.00) ONLY being the Approved Budget for the Contract (ABC) to payments under the contract for the PROCUREMENT OF EDUCATIONAL TWO-PIECE REVERSE CYCLE AIR CONDITIONER 2RT TRAINING SYSTEM FOR HVAC-R LABORATORY USE-TALISAY CAMPUS. Bids received in excess of the ABC shall be automatically rejected at bid opening. 2. Carlos Hilado Memorial State University now invites bids for the above Procurement Project. Delivery of the Services is required by One Hundred Twenty (120) calendar days upon receipt of Notice to Proceed. Bidders should have completed, within two (2) years from the date of submission and receipt of bids, a contract similar to the Project. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II. Instructions to Bidders. 3. Bidding will be conducted through open competitive bidding procedures using the non-discretionary pass/fail criterion as specified in the 2016 Revised Implementing Rules and Regulations (IRR) of Republic Act 9184. Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA 5183. 4. Prospective bidders may obtain further information from CARLOS HILADO MEMORIAL STATE UNIVERSITY and inspect the Bidding Documents at the address given below during 8:00 A.M. to 5:00 P.M. The BAC Secretariat Brgy. Zone I, Mabini St., Talisay City, Negros Occidental 5. A complete set of Bidding Documents may be acquired by interested Bidders on October 13,2026 – November 3, 2026 (9:00A.M.) from the given address and website(s) below and upon payment of the applicable fee for the Bidding Documents, pursuant to the latest Guidelines issued by the GPPB, in the maximum amount of Five Thousand Pesos (Php 5000.00) Only. The Procuring Entity shall allow the bidder to present its proof of payment for the fees. 6. Carlos Hilado Memorial State University will hold a Pre-Bid conference at the Bidding Room, 2/F Supply and Property Management Bldg., Brgy. Zone 1, Mabini St., Talisay City, Negros Occidental and or through video conferencing or webcasting via Zoom Meeting with ID No. 540 036 7488, Meeting Password 102026, at 9:30 A.M. on October 20, 2026, which shall be open to prospective bidders. 7. Bids must be duly received by the BAC Secretariat through (i) manual submission at the Bidding Room, 2/F Supply and Property Management Bldg., Brgy. Zone 1, Mabini St., Talisay City, Negros Occidental, (ii) online or electronic submission at [email protected] or (iii) both at or before 9:00 A.M. on November 3, 2026. Late bids shall not be accepted. Bids may be submitted through electronic mail to [email protected] provided that the bidding documents are compressed into two (2) separate archived folders (zip or rar format) and which each folder shall be labelled as “First Envelope_Name of Company_Project Reference Number” and “Second Envelope_Name of Company_Project Reference Number” and each is uniquely password-protected; Bidders must submit the printed copies (Original, Copy 1 and Copy 2) of their bidding documents within 3 calendar days from bid opening. 8. All Bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in ITB Clause 14. 9. Bid opening shall be at the Bidding Room, 2/F Supply and Property Management Bldg., Brgy. Zone 1, Mabini St., Talisay City, Negros Occidental through Zoom Meeting ID No. 540 036 7488, Meeting Password 110326, at 9:30 A.M. on November 3, 2026. Bids will be opened in the presence of the bidders’ representatives who choose to attend the activity. 10. Carlos Hilado Memorial State University reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Sections 35.6 and 41 of the 2016 revised IRR of RA 9184, without thereby incurring any liability to the affected bidder or bidders. 11. For further information, please refer to: ENGR. SHERWIN R. ILIGAN Head, BAC Secretariat Carlos Hilado Memorial State University Brgy. Zone 1, Mabini St., Talisay City, Negros Occidental Email Add.: [email protected] Telephone Nos.: (034) 454-0529; 454-0584 local 142 Mobile No.: 0920-5833046 Website: chmsu.edu.ph 12. You may visit the following websites: For downloading of Bidding Documents: chmsu.edu.ph For online bid submission: [email protected] MA. RIZA T. MANALO, Ph.D. BAC Chairperson