Design, Supply, Construction and Transfer of Technology of Residual Waste and Medical Waste Treatment Facility for Municipality of Kalibo, Province of Aklan – Phase 1 (Design and Build Scheme) located

Design, Supply, Construction and Transfer of Technology of Residual Waste and Medical Waste Treatment Facility for Municipality of Kalibo, Province of Aklan – Phase 1 (Design and Build Scheme) Preface These Philippine Bidding Documents (PBDs) for the procurement of Infrastructure Projects (hereinafter referred to also as the “Works”) through Competitive Bidding have been prepared by the Government of the Philippines for use by all branches, agencies, departments, bureaus, offices, or instrumentalities of the government, including government- owned and/or -controlled corporations, government financial institutions, state universities and colleges, local government units, and autonomous regional government. The procedures and practices presented in this document have been developed through broad experience, and are for mandatory use in projects that are financed in whole or in part by the Government of the Philippines or any foreign government/foreign or international financing institution in accordance with the provisions of the 2016 revised Implementing Rules and Regulations (IRR) of Republic Act (RA) No.9184. The PBDs are intended as a model for admeasurements (unit prices or unit rates in a bill of quantities) types of contract, which are the most common in Works contracting. The Bidding Documents shall clearly and adequately define, among others: (i) The objectives, scope, and expected outputs and/or results of the proposed contract; (ii) The eligibility requirements of Bidders; (iii) The expected contract duration; and (iv) The obligations, duties, and/or functions of the winning Bidder. Care should be taken to check the relevance of the provisions of the PBDs against the requirements of the specific Works to be procured. If duplication of a subject is inevitable in other sections of the document prepared by the Procuring Entity, care must be exercised to avoid contradictions between clauses dealing with the same matter. Moreover, each section is prepared with notes intended only as information for the Procuring Entity or the person drafting the Bidding Documents. They shall not be included in the final documents. The following general directions should be observed when using the documents: a. All the documents listed in the Table of Contents are normally required for the procurement of Infrastructure Projects. However, they should be adapted as necessary to the circumstances of the particular Project. b. Specific details, such as the “name of the Procuring Entity” and “address for bid submission,” should be furnished in the Instructions to Bidders, Bid Data Sheet, and Special Conditions of Contract. The final documents should contain neither blank spaces nor options. c. This Preface and the footnotes or notes in italics included in the Invitation to Bid, BDS, General Conditions of Contract, Special Conditions of Contract, Specifications, Drawings, and Bill of Quantities are not part of the text of the final document, although they contain instructions that the Procuring Entity should strictly follow. d. The cover should be modified as required to identify the Bidding Documents as to the names of the Project, Contract, and Procuring Entity, in addition to date of issue. e. Modifications for specific Procurement Project details should be provided in the Special Conditions of Contract as amendments to the Conditions of Contract. For easy completion, whenever reference has to be made to specific clauses in the Bid Data Sheet or Special Conditions of Contract, these terms shall be printed in bold typeface on Sections I (Instructions to Bidders) and III (General Conditions of Contract),respectively. f. For guidelines on the use of Bidding Forms and the procurement of Foreign- Assisted Projects, these will be covered by a separate issuance of the Government Procurement Policy Board. Glossary of Terms, Abbreviations, and Acronyms ABC – Approved Budget for the Contract ARCC – Allowable Range of Contract Cost BAC – Bids and Awards Committee Bid – A signed offer or proposal to undertake a contract submitted by a bidder in response to and inconsonance with the requirements of the bidding documents also referred to as Proposal and Tender. (2016 revised IRR, Section5[c]) Bidder – Refers to a contractor, manufacturer, supplier, distributor and/or consultant who submits a bid in response to the requirements of the Bidding Documents (2016 revised IRR, Section5 [d]) BiddingDocuments–ThedocumentsissuedbytheProcuringEntityasthebasesforbids, furnishingallinformationnecessaryforaprospectivebiddertoprepareabidfortheGoods, Infrastructure Projects, and/or Consulting Services required by the Procuring Entity.(2016 revised IRR, Section5[e]) BIR – Bureau of Internal Revenue BSP – Bangko Sentral ng Pilipinas CDA – Cooperative Development Authority Consulting Services – Refer to services for Infrastructure Projects and other types of projects or activities of the GOP requiring adequate external technical and professional expertise that are beyond the capability and/or capacity of the GOP to undertake such as, but not limited to: (i) Advisory and review services; (ii) Pre-investment or feasibility studies; (iii) Design;(iv) construction supervision; (iv) Management and related services; and (v) Other technical services or special studies. (2016 revised IRR, Section5[i]) Contract – Refers to the agreement entered into between the Procuring Entity and the Supplier or Manufacturer or Distributor or Service Provider for procurement of Goods and Services; Contractor for Procurement of Infrastructure Projects; or Consultant or Consulting Firm for Procurement of Consulting Services; as the case may be, as recorded in the Contract Form signed by the parties, including all attachments and appendices thereto and all documents incorporated by reference therein. Contractor–is a natural or juridical entity whose proposal was accepted by the Procuring Entity and to whom the Contract to execute the Work was awarded. Contractor as used in these Bidding Documents may likewise refer to a supplier, distributor, manufacturer, or consultant. CPI – Consumer Price Index DOLE – Department of Labor and Employment DTI – Department of Trade and Industry Foreign-funded Procurement or Foreign-Assisted Project – Refers to procurement whose funding source is from a foreign government, foreign or international financing institution as specified in the Treaty or International or Executive Agreement. (2016 revised IRR, Section 5[b]) GFI – Government Financial Institution GOCC – Government-owned and/or –controlled corporation Goods – Refer to all items, supplies, materials and general support services, except Consulting Services and Infrastructure Projects, which may be needed in the transaction of public businesses or in the pursuit of any government undertaking, project or activity, whether in the nature of equipment, furniture, stationery, materials for construction, or personal property of any kind, including non-personal or contractual services such as the repair and maintenance of equipment and furniture, as well as trucking, hauling, janitorial, security, and related or analogous services, as well as procurement of materials and supplies provided by the Procuring Entity for such services. The term “related” or “analogous services” shall include, but is not limited to, lease or purchase of office space, media advertisements, health maintenance services, and other services essential to the operation of the Procuring Entity. (2016 revised IRR, Section5[r]) GOP – Government of the Philippines Infrastructure Projects – Include the construction, improvement, rehabilitation, demolition, repair, restoration or maintenance of roads and bridges, railways, airports, seaports, communication facilities, civil works components of information technology projects, irrigation,flood control and drainage, water supply, sanitation, sewerage and solid waste management systems, shore protection, energy/power and electrification facilities, national buildings, school buildings, hospital buildings, and other related construction projects of the government also referred to as civil works or works. (2016 revised IRR, Section 5 [u]) LGUs – Local Government Units NFCC – Net Financial Contracting Capacity NGA – National Government Agency PCAB – Philippine Contractors Accreditation Board Phil GEPS - Philippine Government Electronic Procurement System Procurement Project – refers to a specific or identified procurement covering goods, infrastructure project or consulting services. A Procurement Project shall be described, detailed, and scheduled in the Project Procurement Management Plan prepared by the agency which shall be consolidated in the procuring entity's Annual Procurement Plan.(GPPB Circular No. 06-2019 dated 17 July2019) PSA – Philippine Statistics Authority SCC- Special Conditions of Contract SEC – Securities and Exchange Commission SLCC – Single Largest Completed Contract UN -United Nations Section I. Invitation to Bid Invitation to Bid for the Design, Supply, Construction and Transfer of Technology of Residual Waste and Medical Waste Treatment Facility for Municipality of Kalibo, Province of Aklan – Phase 1 (Design and Build Scheme) 1. The Local Government Unit of Kalibo, through the National Expenditure Program (NEP) intends to apply the sum of One Hundred Fifteen Million Pesos (Php 115,000,000.00) being the Approved Budget for the Contract (ABC) to payments under the contract for the Design, Supply, Construction and Transfer of Technology of Residual Waste and Medical Waste Treatment Facility for Municipality of Kalibo, Province of Aklan – Phase 1 (Design and Build Scheme) located at Waste Disposal Facility in Brgy. Bakhaw Sur, Kalibo, Aklan. Bids received in excess of the ABC shall be automatically rejected at bid opening. 2. The Local Government Unit of Kalibo now invites bids for the above Procurement Project. Completion of the Works is required five hundred forty (540) calendar days. The Bidder must be a company or a franchisee of Solid Waste Thermal Oxidation System Technology for solid and medical waste and has a Joint Venture with a PCAB License Contractor. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II (Instructions to Bidders). 3. Bidding will be conducted through open competitive bidding procedures using non- discretionary “pass/fail” criterion as specified in the 2016 revised Implementing Rules and Regulations (IRR) of Republic Act (RA) No.9184. 4. Interested bidders may obtain further information from Local Government unit of Kalibo and inspect the Bidding Documents at the address given below from 8:00 in the morning to 5:00 in the afternoon. 5. A complete set of Bidding Documents may be acquired by interested bidders on Records Room, Municipal Building, Kalibo, Aklan 6. from given address and website/s below and upon payment of the applicable fee for the Bidding Documents, pursuant to the latest Guidelines issued by the GPPB, in the amount of Fifty Thousand Pesos (Php 50,000.00). The Procuring Entity shall allow the bidder to present its proof of payment for the fees either in person or through electronic means. 7. The Local Government unit of Kalibo will hold a Pre-Bid Conference at 9:00 AM on OCTOBER 22, 2026 at 2ND Floor Conference Room, Old Municipal Building, Kalibo, Aklan, which shall be open to prospective bidders. 8. Bids must be duly received by the BAC Secretariat through manual submission at 2ND Floor Conference Room, Old Municipal Building, Kalibo, Aklan, on or before 8:30 AM on NOVEMBER 6, 2026 Late bids shall not be accepted. 9. All bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in ITB Clause15. 10. Bid opening shall be on 9:00 AM on NOVEMBER 6, 2026 at the given address above. Bids will be opened in the presence of the bidders’ representatives who choose to attend the activity. 11. Eligible Bidders shall submit a Certified True Copy of valid PCAB license for Size Range– Triple A, and the contractor’s registration certificate from DPWH. Furthermore, Annex G of 9184 shall also be used as reference in the additional bid document requirements. 12. The Local Government Unit of Kalibo reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Sections 35.6 and 41 of the 2016 revised Implementing Rules and Regulations (IRR) of RA No. 9184, without there by incurring any liability to the affected bidder or bidders. 13. For further information, please refer to: For downloading of Bidding Documents: LEA E. YARRE Head - BAC Secretariat Telephone Number (036) 268-6171 You may visit the website: For downloading of Bidding Documents: www.kaliboaklan.gov.ph RAMIL C. MARTINEZ BAC Chairperson Section II. Instruction to Bidders Scope of Bid The Procuring Entity, Local Government unit of Kalibo invites Bids for the Design, Engineering, Supply, Delivery, Construction, Installation, Testing and Commissioning with Transfer of Technology of an Integrated Residual & Medical Waste Treatment Facility with Waste-to-Energy Component for the Municipality of Kalibo, Province of Aklan - PHASE 1 (Design and Build) located at Waste Disposal Facility in Brgy. Bakhaw Sur, Kalibo, Aklan with its Project Identification Number of 04-001-468-26. 1. Funding Information 1.1. The GOP through the source of funding as indicated below for Calendar Year 2025 in the amount of One Hundred Fifteen Million Pesos (Php 115,000,000.00). 1.2. The source of funding is: Borrowings 2. Bidding Requirements The Bidding for the Project shall be governed by all the provisions of RA No. 9184 and its 2016 revised IRR, including its Generic Procurement Manual and associated policies, rules and regulations as the primary source thereof, while the herein clauses shall serve as the secondary source thereof. Any amendments made to the IRR and other GPPB issuances shall be applicable only to the ongoing posting, advertisement, or invitation to bid by the BAC through the issuance of a supplemental or bid bulletin. The Bidder ,by the act of submitting its Bid, shall be deemed to have inspected the site, determined the general characteristics of the contracted Works and the conditions for this Project, such as the location and the nature of the work; (b)climatic conditions; (c) transportation facilities; (c) nature and condition of the terrain, geological conditions at the site communication facilities, requirements, location and availability of construction aggregates and other materials, labor, water, electric power and access roads; and (d) other factors that may affect the cost, duration and execution or implementation of the contract, project, or work and examine all instructions, forms, terms, and project requirements in the Bidding Documents. 3. Corrupt, Fraudulent, Collusive, Coercive, and Obstructive Practices The Procuring Entity, as well as the Bidders and Contractors, shall observe the highest standard of ethics during the procurement and execution of the contract. They or through an agent shall not engage in corrupt, fraudulent, collusive, coercive, and obstructive practices defined under Annex “I” of the 2016 revised IRR of RA No. 9184 or other integrity violations in competing for the Project. 4. Eligible Bidders 4.1. Only Bids of Bidders found to be legally, technically, and financially capable will be evaluated. 4.2. The Bidder must be a company of Solid Waste Thermal Oxidation System Technology for Solid Wastes and Medical Wastes and has a Joint Venture with a PCAB License Contractor, equivalent to at least fifty percent (50%) of the ABC The required track record shall be the following: The Bidder must have completed a Single Largest Completed Contract (SLCC) similar to the Project, equivalent to at least fifty (50%) of the ABC; Contracts similar to the Project shall be those described as follows: Construction, rehabilitation, or improvement of wither Waste Treatment Facility, Sewerage Treatment Plant, building with Sewerage Treatment Plant (STP) and/or waste treatment facility and industrial plant with Sewerage Treatment Plant (STP) and/or waste treatment facility. adjusted, if necessary, by the Bidder to current prices using the PSA’s CPI, except under conditions provided for in Section 23.4.2.4 of the 2016 revised IRR of RA No. 9184. A contract is considered to be “similar” to the contract to be bid if it has the major categories of work stated in the BDS. 4.3. The Bidders shall comply with the eligibility criteria under Section 23.4.2of the 2016 IRR of RA No.9184. 5. Origin of Associated Goods There is no restriction on the origin of Goods other than those prohibited by a decision of the UN Security Council taken under Chapter VII of the Charter of the UN. 6. Subcontracts The Procuring Entity has prescribed that Subcontracting is not allowed. 7. Pre-Bid Conference The Procuring Entity will hold a pre-bid conference for this Project October 22, 2026 at 2nd Floor Conference Room, Old Municipal Building, Kalibo, Aklan as indicated in paragraph 6 of the IB. 8. Clarification and Amendment of Bidding Documents Prospective bidders may request for clarification on and/or interpretation of any part of the Bidding Documents such requests must be in writing and received by the Procuring Entity, either at its given address or through electronic mail indicated in the IB, at least ten (10) calendar days before the deadline set for the submission and receipt of Bids. 9. Documents Comprising the Bid: Eligibility and Technical Components 9.1. The first envelope shall contain the eligibility and technical documents of the Bid as specified in Section IX. Checklist of Technical and Financial Documents. 9.2. If the eligibility requirements or statements, the bids, and all other documents for submission to the BAC are in foreign language other than English, it must be accompanied by a translation in English, which shall be authenticated by the appropriate Philippine foreign service establishment, post, or the equivalent office having jurisdiction over the foreign bidder’s affairs in the Philippines. For Contracting Parties to the Apostille Convention, only the translated documents shall be authenticated through an apostille pursuant to GPPB Resolution No. 13-2019 dated 23 May 2019. The English translation shall govern, for purposes of interpretation of the bid. 9.3. A valid PCAB License is required, and in case of joint ventures, a supplier with a registered joint venture PCAB license contractor, and registration for the type and cost of the contract for this Project. Any additional type of Contractor license or permit shall be indicated in the BDS. “See Special Conditions of the Contract” 9.4. A List of Contractor’s key personnel (e.g., Project Manager, Project Engineers, Materials Engineers, and Foremen) assigned to the contract to be bid, with their complete qualification and experience data shall be provided. These key personnel must meet the required minimum years of experience set in the BDS. 9.5. A List of Contractor’s major equipment units, which are owned, leased, and/or under purchase agreements, supported by proof of ownership, certification of availability of equipment from the equipment lessor/vendor for the duration of the project, as the case may be, must meet the minimum requirements for the contract set in the BDS. 10. Documents Comprising the Bid: Financial Component 10.1. The second bid envelope shall contain the financial documents for the Bid as specified in Section IX. Checklist of Technical and Financial Documents. 10.2. Any bid exceeding the ABC indicated in paragraph 1 of the IB shall not be accepted. 11. Alternative Bids Bidders shall submit offers that comply with the requirements of the Bidding Documents, including the basic technical design as indicated in the drawings and specifications. Unless there is a value engineering clause in the BDS, alternative Bids shall not be accepted. 12. Bid Prices All bid prices for the given scope of work in the Project as awarded shall be considered as fixed prices, and therefore not subject to price escalation during contract implementation, except under extraordinary circumstances as determined by the NEDA and approved by the GPPB pursuant to the revised Guidelines for Contract Price Escalation guidelines. 13. Bid and Payment Currencies 13.1. Bid prices may be quoted in the local currency or tradable currency accepted by the BSP at the discretion of the Bidder. However, for purposes of bid evaluation, Bids denominated in foreign currencies shall be converted to Philippine currency based on the exchange rate as published in the BSP reference rate bulletin on the day of the bid opening. 13.2. Payment of the contract price shall be made in: a. Philippine Pesos 14. Bid Security 14.1. The Bidder shall submit a Bid Securing Declaration or any form of Bid Security in the amount indicated in the BDS, which shall be not less than the percentage of the ABC in accordance with the schedule in the BDS. 14.2. The Bid and bid security shall be valid until One hundred twenty (120) calendar days. Any bid not accompanied by an acceptable bid security shall be rejected by the Procuring Entity as non-responsive. 15. Sealing and Marking of Bids Each Bidder shall submit one copy of the first and second components of its Bid. The Procuring Entity may request additional hardcopies and/or electronic copies of the Bid. However, failure of the Bidders to comply with the said request shall not be a ground for disqualification. If the Procuring Entity allows the submission of bids through online submission to the given website or any other electronic means, the Bidder shall submit an electronic copy of its Bid, which must be digitally signed. An electronic copy that cannot be opened or is corrupted shall be considered non-responsive and thus automatically disqualified. 16. Deadline for Submission of Bids The Bidders shall submit on the specified date and time and either at its physical address or through online submission as indicated in paragraph 7 of the IB. 17. Opening and Preliminary Examination of Bids 17.1. The BAC shall open the Bids in public at the time, on the date, and at the place specified in paragraph 9 of the IB. The Bidders’ representatives who are present shall sign a register evidencing their attendance. Incase videoconferencing, webcasting or other similar technologies will be used, attendance of participants shall likewise be recorded by the BAC Secretariat. In case the Bids cannot be opened as scheduled due to justifiable reasons, the rescheduling requirements under Section 29 of the 2016 revised IRR of RA No. 9184 shall prevail. 17.2. The preliminary examination of Bids shall be governed by Section 30 of the 2016 revised IRR of RA No. 9184. 18. Detailed Evaluation and Comparison of Bids 18.1. The Procuring Entity’s BAC shall immediately conduct a detailed evaluation of all Bids rated “passed” using non-discretionary pass/fail criteria. The BAC shall consider the conditions in the evaluation of Bids under Section 32.2 of 2016 revised IRR of RA No. 9184. 18.2. If the Project allows partial bids, all Bids and combinations of Bids as indicated in the BDS shall be received by the same deadline and opened and evaluated simultaneously so as to determine the Bid or combination of Bids offering the lowest calculated cost to the Procuring Entity. Bid Security as required by ITB Clause 16 shall be submitted for each contract (lot) separately. 18.3. In all cases, the NFCC computation pursuant to Section23.4.2.6 of the2016 revised IRR of RA No.9184 must be sufficient for the total of the ABCs for all the lots participated in by the prospective Bidder. 19. Post Qualification Within a non-extendible period of five (5) calendar days from receipt by the Bidder of the notice from the BAC that it submitted the Lowest Calculated Bid, the Bidder shall submit its latest income and business tax returns filed and paid through the BIR Electronic Filing and Payment System (eFPS), and other appropriate licenses and permits required by law and stated in the BDS. 20. Signing of the Contract The documents required in Section 37.2 of the 2016 revised IRR of RA No. 9184 shall form part of the Contract. Additional Contract documents are indicated in the BDS. Section III. Bid Data Sheet Bid Data Sheet ITB Clause 2.1 The GOP through the source of funding as indicated below for Calendar Year 2025 Continuing in the amount of One Hundred Fifteen Million (Php 115,000,000.00). 5.2 For this purpose, contracts similar to the Project refer to contracts which have the same major categories of work, which shall be at least 50% of the ABC: Design and construction of infrastructure The required track record shall be the following: The Bidder must have completed a Single Largest Completed Contract (SLCC) similar to the Project, equivalent to at least fifty (50%) of the ABC; Contracts similar to the Project shall be those described as follows: Construction, rehabilitation, or improvement of wither Waste Treatment Facility, Sewerage Treatment Plant, building with Sewerage Treatment Plant (STP) and/or waste treatment facility and industrial plant with Sewerage Treatment Plant (STP) and/or waste treatment facility. 7.1 Subcontracting is not allowed. 8 A pre-bid conference will be held on 9:00 AM on October 22, 2026, at the 2nd-floor Conference Hall, Old Municipal Building, Magsaysay Park, Kalibo, Aklan. This shall be open to prospective bidders. 10.1 In the submission of bids, the technical proposal (First Envelope) shall contain all the required documents for infrastructure projects under Section IX Checklist of Technical and Financial Documents and the following additional documents: Preliminary Conceptual Design Plans in accordance with the degree of detail specified by LGU-Kalibo; Design and Construction Methods List of design and construction personnel to be assigned to the contract to bid, with their complete qualification and experience data; Value engineering analysis of design and construction method. 10.3 Eligible Bidders shall submit a Certified True Copy of a valid PCAB license for Size Range – Triple A, and the contractor’s registration certificate from DPWH; 10.4 The key personnel must meet the required minimum years of experience set below: Key Personnel General Experience Relevant Experience a. Licensed Architect 10 years b. Registered Civil Engineer/ Structural Engineer 10 years c. Registered Professional Electrical Engineer 10 years d. Registered Professional Mechanical Engineer. 10 years e. Registered Master Plumber 10 years f. Certified DOST Technology Inventor and Designer for Solid & Medical Waste Treatment Facility 4 years SECTION V. SPECIAL CONDITIONS OF THE CONTRACT 1. The supplier/contractor of the equipment/system to be installed must have a Department of Science and Technology – Environmental Technology Verification (DOST-ETV) Certificate for Solid and Medical Waste Treatment Technology with Air Emission report are within the standard set in RA 8749 or the Philippine Clean Air Act 2. If the bidder has no DOST-ETV, the bidder may forge a Joint Venture Agreement with a contractor/supplier with DOST-ETV 3. If the DOST-ETV inventor is not in the bidder’s name, the bidder should include the DOST-ETV holder as part of its key personnel. 4. The bidder must show previous installation that has identical technology to the Solid and Medical Waste Treatment facility to be constructed with an approved Environmental Compliance Certificate (ECC) with Environmental Performance Report and Management (EPRMP) or Environmental Impact Statement (EIS) and Permit To Operate (PTO) issued by DENR using the same technology covered by the DOST-ETV. (Other key personnel and detailed requirements are found in the TOR) 10.5 The minimum major equipment requirements are the following: Equipment Capacity Number of Units Backhoe 10 Dump truck 10 Delivery Truck (Prime-mover / Flat bed) 3 Boom Truck 10 Mobile Crane 10-50T 3 Transit Mixer 10 Bulldozer 3 Pay Loader 5 Vibro Roller Compactor 5 Batching Plant Concrete 1 Grader 1 Concrete vibrator 3 Mechanical Temper 1 Welding Machine 5 Bar Cutter 5 15.1 The bid security shall be in the form of a Bid Securing Declaration or any of the following forms and amounts: The amount of not less than Php 11,500,000.00, if bid security is in cash, cashier’s/manager’s check, bank draft/guarantee or irrevocable letter of credit; The amount of not less than Php 34,500,000.00 if bid security is in Surety Bond. The condition of the bond shall be valid until the complete transfer of the technology to the procuring entity. 15.2 The Bid and bid security shall be valid until One hundred twenty (120) calendar days. 16 Each Bidder shall submit [1] original and [2] copies of the first and second components of its bid. 17 Deadline of the submission of bids is ON OR BEFORE 8:30 AM ON NOVEMBER 6, 2026 . 18 Bid Opening is on NOVEMBER 6, 2026 at 9:00 AM . 19.2 Partial bids are not allowed. 20 Bidder shall submit/present all required licenses and permits relevant to the project. 21 Additional contract documents relevant to the Project that may be required by existing laws and/or the Procuring Entity, such as construction schedule and S- curve, manpower schedule, construction methods, equipment utilization schedule, construction safety and health program approved by the DOLE, and other acceptable tools of project scheduling. Section IV. General Conditions of Contract Scope This Contract shall include all such items, although not specifically mentioned, that can be reasonably inferred as being required for its completion as if such items were expressly mentioned herein. All the provisions of RA No. 9184 and its 2016 revised IRR, including the Generic Procurement Manual, and associated issuances, constitute the primary source for the terms and conditions of the Contract, and thus, applicable in contract implementation. Herein clauses shall serve as the secondary source for the terms and conditions of the Contract. This is without prejudice to Sections 74.1 and 74.2 of the 2016 revised IRR of RA No. 9184 allowing the GPPB to amend the IRR, which shall be applied to all procurement activities, the advertisement, posting, or invitation of which were issued after the effectivity of the said amendment. 1. Sectional Completion of Works If sectional completion is specified in the Special Conditions of Contract (SCC), references in the Conditions of Contract to the Works, the Completion Date, and the Intended Completion Date shall apply to any Section of the Works (other than references to the Completion Date and Intended Completion Date for the whole of the Works). 2. Possession of Site 2.1 The Procuring Entity shall give possession of all or parts of the Site to the Contractor based on the schedule of delivery indicated in the SCC, which corresponds to the execution of the Works. If the Contractor suffers delay or incurs cost from failure on the part of the Procuring Entity to give possession in accordance with the terms of this clause, the Procuring Entity’s Representative shall give the Contractor a Contract Time Extension and certify such sum as fair to cover the cost incurred, which sum shall be paid by Procuring Entity. 2.2 If possession of a portion is not given by the above date, the Procuring Entity will be deemed to have delayed the start of the relevant activities. The resulting adjustments in contract time to address such delay may be addressed through contract extension provided under Annex “E” of the 2016 revised IRR of RA No.9184. 3. The Contractor’s Obligations The Contractor shall employ the key personnel named in the Schedule of Key Personnel indicating their designation, in accordance with ITB Clause 10.3and specified in the BDS, to carry out the supervision of the Works. The Procuring Entity will approve any proposed replacement of key personnel only if their relevant qualifications and abilities are equal to or better than those of the personnel listed in the Schedule. 4. Performance Security 5.1. Within ten (10) calendar days from receipt of the Notice of Award from the Procuring Entity but in no case later than the signing of the contract by both parties, the successful Bidder shall furnish the performance security in any of the forms prescribed in Section 39 of the 2016 revised IRR. 5.2. The Contractor, by entering into the Contract with the Procuring Entity, acknowledges the right of the Procuring Entity to institute action pursuant to RA No. 3688 against any subcontractor be they an individual, firm, partnership, corporation, or association supplying the Contract or with labor, materials and/or equipment for the performance of this Contract. 5. Site Investigation Reports The Contractor, in preparing the Bid, shall rely on any Site Investigation Reports referred to in the SCC supplemented by any information obtained by the Contractor. 6. Warranty 6.1 In case the Contractor fails to undertake the repair works under Section 62.2.2 of the 2016 revised IRR, the Procuring Entity shall forfeit its performance security, subject its property(ies) to attachment or garnishment proceedings, and perpetually disqualify it from participating in any public bidding. All payables of the GOP in his favor shall be offset to recover the costs. 6.2 The warranty against Structural Defects/Failures, except that occasioned-on force majeure, shall cover the period from the date of issuance of the Certificate of Final Acceptance by the Procuring Entity. Specific duration of the warranty is found in the SCC. 6.3 Certification of Spare Parts Availability The Supplier/Contractor shall submit, as part of the contract requirements, a Certification of Spare Parts Availability, duly signed by its authorized representative, stating that: • The necessary spare parts for the equipment are available and will continue to be available for a minimum period of two (2) years from the date of final acceptance; • The Supplier/Contractor has the capability, either through direct inventory or accredited distributors, to supply such spare parts within the prescribed delivery period; • The list of available spare parts, including specifications and indicative prices, is attached to the certification; and • The Supplier/Contractor commits to provide technical support and assistance in sourcing and installing such spare parts when needed within a period of two (2) years. 6.4 The Bidder shall ensure the continuous availability of all necessary spare parts, components, and consumables required for the proper operation and maintenance of the equipment/system. Such obligation shall form an integral part of the warranty period. During the warranty period, the Bidder shall, at no additional cost to the Procuring Entity, promptly supply, deliver, and install any defective or worn-out parts, including labor and related services, within a maximum period of 30 calendar days from receipt of notice. The Bidder shall maintain sufficient inventory or secure reliable supply arrangements to ensure timely response and minimal system downtime. Failure to comply with the required response and replacement time shall subject the Bidder to appropriate penalties as may be provided under the contract and applicable procurement laws, without prejudice to other remedies available to the Procuring Entity. 7. Liability of the Contractor Subject to additional provisions, if any, set forth in the SCC, the Contractor’s liability under this Contract shall be as provided by the laws of the Republic of the Philippines. If the Contractor is a joint venture, all partners to the joint venture shall be jointly and severally liable to the Procuring Entity. 8. Termination for Other Causes Contract termination shall be initiated in case it is determined prima facie by the Procuring Entity that the Contractor has engaged, before, or during the implementation of the contract, in unlawful deeds and behaviors relative to contract acquisition and implementation, such as, but not limited to corrupt, fraudulent, collusive, coercive, and obstructive practices as stated in ITB Clause4. 9. Day works Subject to the guidelines on Variation Order in Annex “E” of the 2016 revised IRR of RANo.9184, and if applicable as indicated in the SCC, the Day works rates in the Contractor’s Bid shall be used for small additional amounts of work only when the Procuring Entity’s Representative has given written instructions in advance for additional work to be paid for in that way. 10. Program of Work 10.1 The Contractor shall submit to the Procuring Entity’s Representative for approval the said Program of Work showing the general methods, arrangements, order, and timing for all the activities in the Works. The submissions of the Program of Work are indicated in the SCC. 10.2 The Contractor shall submit to the Procuring Entity’s Representative for approval an updated Program of Work at intervals no longer than the period stated in the SCC. If the Contractor does not submit an updated Program of Work within this period, the Procuring Entity’s Representative may withhold the amount stated in the SCC from the next payment certificate and continue to with hold this amount until the next payment after the date on which the overdue Program of Work has been submitted. 11. Instructions, Inspections and Audits The Contractor shall permit the GOP or the Procuring Entity to inspect the Contractor’s accounts and records relating to the performance of the Contractor and to have them audited by auditors of the GOP or the Procuring Entity, as maybe required. 12. Payment Terms (Pre-Release Conditions) The release of any payment under this Terms of Reference (TOR) shall be subject to the prior submission of, and compliance with, the following pre-release conditions pursuant to the term loan agreement for funding source: a. Certified copy of the lot title and/or tax declaration of the project site in the name of the LGU; b. Approved building plans, building permits, and zoning clearance, if applicable; c. Environmental Compliance Certificate (ECC) or Certificate of Non-Coverage (CNC), as applicable; d. Placement of applicable insurance and submission of photocopy of official receipt or other proof of payment of insurance premium; e. Copy of the approved Disaster Risk Reduction and Management Plan and budget allocation. g. Perfection of loan documents, where applicable. h. Execution of Promissory Notes, Disclosure Statement, Certificate and Notice of Borrowing, where applicable. i. Payment of Documentary Stamp Taxes and other applicable documentary charges. j. Submission of applicable bidding documents relative to the project, including Minutes of the Public Bidding, Terms of Reference, Contract, Purchase Order, Notice of Award, Notice to Proceed, and Certification from the Bids and Awards Committee (BAC) that the bidding was conducted in accordance with Republic Act No. 9184. 13. Payment Terms (Release Conditions) Prior to the release of payment, the Proponent shall submit the following: a. Solid Waste Management Plan for LGU projects and/or Solid Waste Data of the LGU; b. Environmental Technology Verification (ETV) Report from the Department of Science and Technology (DOST) for new technologies, if applicable; and c. Record of successful and sustained operation in the Philippines or Asia for similar-sized projects for new technologies, including track record of the technology. 14. Progress Billing Pursuant to Section 2.01 of Term Loan Agreement for the source of fund, the PE shall pay the contractor in accordance with the following guidelines: a. First release shall be up to 15% of the approved loan for specific project, subject to compliance with pre-release conditions. b. Second release shall be up to 35% of the approved amount subject to submission of Work Accomplishment on percentage of completion per contractor certification accepted by the LGU's authorized signatory net of previoys release. c. Third release shall be up to 40% of the approved amount subject to submission of Work Accomplishment on percentage of completion per contractor certification accepted by the LGU's authorized signatory net of previous release. If the construction of the project is at least 50% complete, the Borrower shall submit a Certificate of Inspection from a licensed Architect or Engineer engaged by the LGU certifying that the construction conforms to the plans and specification submitted in the application of the building permit. d. Final release shall be 10% subject to 100% project completion per contractor's/supplier's certification accepted by the LGU's authorized signatory and submission of certificate of acceptance issued by the LGU. e. One time release shall be allowed to projects with 100% completion rate per contractor's/supplier's certification duly accepted by the LGU's authorized signatory, subject to compliance to the above pre-release conditions and requirements. 15. Operating and Maintenance Manuals 15.1 If required, the Contractor will provide “as built” Drawings and/or operating and maintenance manuals as specified in the SCC. 15.2 If the Contractor does not provide the Drawings and/or manuals by the dates stated above, or they do not receive the Procuring Entity’s Representative’s approval, the Procuring Entity’s Representative may withhold the amount stated in the SCC from payments due to the Contractor. Section V. Special Conditions of Contract GCC Clause 1 Intended completion period is 540 calendar days 2 The Procuring Entity shall give possession of all parts of the Site to the Contractor upon NTP. 3 The Contractor shall employ the following key personnel Key Personnel General Experience Relevant Experience a. Licensed Architect 10 years b. Registered Civil Engineer/ Structural Engineer 10 years c. Registered Professional Electrical Engineer 10 years d. Registered Professional Mechanical Engineer. 10 years e. Registered Master Plumber 10 years f. Registered Professional Electronics Engineer 10 years g. Certified DOST Technology Inventor and Designer for Solid & Medical Waste Treatment Facility 4 years 4 The site investigation report: Site Inspection 5 Operation and Transfer of Technology: 2 years with dedicated Plant Manager Warranty against structural defects: Fifteen (15) years. Warranty for the machine & machine parts: Two (2) years upon turnover of machine Warranty for the machine service: Two (2) years upon turnover of machine 6 a. Day works are applicable at the rate shown in the Contractor’s original Bid. 7 The Contractor shall submit the Program of Work to the Procuring Entity’s Representative within thirty (30) working days of delivery of the Notice of Award. 8 Materials and equipment delivered on the site but not completely put in place shall be included for payment. 9 The date by which “as built” drawings are required is before full payment of the contract. 10 The amount to be withheld for failing to produce “as built” drawings and/or operating and maintenance manuals by the date required is still to be determined. TERMS OF REFERENCE Project Title: Design, Supply, Construction and Transfer of Technology of Residual Waste and Medical Waste Treatment Facility for Municipality of Kalibo, Province of Aklan – Phase 1 (Design and Build Scheme) I. INTRODUCTION A. Background and Rationale: The Local Government unit of Kalibo (LGU-Kalibo) through the approved allocation for capital outlays under Borrowings intends to apply the sum of One Hundred Fifteen Million Pesos (Php 115,000,000.00) being the APPROVED BUDGET FOR THE CONTRACT. PROJECT DESCRIPTION AND LOCATION The project will involve the complete design, consultancy, and Design, Supply, Construction and Transfer of Technology of Residual Waste and Medical Waste Treatment Facility for Municipality of Kalibo, Province of Aklan – Phase 1 (Design and Build Scheme) located at the Waste Disposal Facility in Brgy. Bakhaw Sur, Kalibo, Aklan, pursuant to the technical specifications indicated in this Terms of Reference, and the LGU Kalibo System Building Standards and Specifications. The indicated cost of One Hundred Fifteen Million Pesos (Php 115,000,000.00), includes all taxes and applicable permits, licenses and clearances, for the design and construction of the Design, Engineering, Supply, Delivery, Construction, Installation, Testing and Commissioning with Transfer of Technology of an Integrated Residual & Medical Waste Treatment Facility with Waste-to-Energy Component for the Municipality of Kalibo, Province of Aklan - PHASE 1, in which a maximum of six (6.0%) percent shall be allocated for the design of the whole building and the balance for the construction/implementation of the approved designs. The Solid Waste Management Facility will be constructed located at the Waste Disposal Facility in Brgy. Bakhaw Sur, Kalibo, Aklan. It shall comply with the latest National Building Code of the Philippines (PD1096), Accessibility Law (BP 344), Accessibility Law (BP 344), Fire Code of the Philippines (RA 9514), National Plumbing Code of the Philippines (RA 1378), Philippine Electrical Code of the Philippines (RA 7920), Mechanical Engineering Code (RA 8495), the DENR requirements, Green Building Act, local codes and all other code requirements necessary for the safety of the building and its occupants. UTILITY LOCATIONS Design, Supply, Construction and Transfer of Technology of Residual Waste and Medical Waste Treatment Facility for Municipality of Kalibo, Province of Aklan – Phase 1 (Design and Build Scheme) located at the Waste Disposal Facility in Brgy. Bakhaw Sur, Kalibo, Aklan, may tap its power from Aklan Electric Cooperative (AKELCO). Water supply for the building may be tapped from the existing pipeline supplying the Metro Kalibo Water District (MKWD). The storm and drainage system can be connected to one of them at hole of the existing drainage system which is located at the vicinity of the Municipal Government of Kalibo. II. PROJECT REQUIREMENTS The proposed building will be constructed located at the Waste Disposal Facility in Brgy. Bakhaw Sur, Kalibo, Aklan. It shall also be provided with the following requirements: a) Earthworks: 1. Embankment from borrows 2. Surplus excavation and disposal b) Preparation works: 1. Clearing and grubbing c) Site Development Area Area: 2,600 sqm o Buildable Area: 1,100 sqm o Development Area: 1,500 sqm of 0.5 meter thick embankment d) Parking space • Area: 600 sqm of 0.5 meter thick embankment (included in the development area) e) 1-Storey Machine Enclosure • Area: 1,100 sqm • Building Height: minimum of 10 meters • Roof Finish: 0.6mm thick Rib-type • Wall Finish: Industrial Paint finish • Floor Finish:  Machine Area and Storage Room: Rubberized Paint  Conference, Office, Control Room: Rubberized Paint  Toilet or Comfort Room: Tile finish f) 2-Units 10TPD Solid Waste Thermal Oxidation System Item No. Equipment / Machine Quantity Minimum Capacity / Rating Major Specifications 1 Overhead Crane with Grab Claw 1 Set 2.0-ton crane, 1.5–2.0 m³ grab Remote-controlled, hydraulic grab, 20–25 m span, epoxy-coated steel, 220V/380V, 3Ø, emergency stop 2 Residual Waste Shredder 2 Sets 1,300 kg/hr each Double-shaft, low RPM, forward/reverse, 50–75 mm output, heavy-duty dual motor 3 Residual Waste Bins 30 Units 1,000 L HDPE, heavy-duty wheels 4 Thermal Oxidation System 2 Sets 10 TPD each (20 TPD total) Dual chamber, >1,300°C, continuous-feed, PLC/HMI control, automatic hydraulic feeder, >98% combustion efficiency 5 Automatic Waste Feeder 2 Sets 3-ton lifting capacity Hydraulic vertical bin lifter with safety interlocks 6 Steam Turbine Generator 1 Set 150 kW Steam turbine, 220/380V, 3Ø, continuous operation, automatic governor and protection 7 Venturi Emission Control System 2 Sets Sized for 10 TPD Automatic pH neutralization, SUS304 spray nozzles 8 Wet Scrubber 2 Sets 8000 m³/hr Stainless packing, recirculation pumps, automatic monitoring 9 Heat Exchanger & Cooling Tower 2 Sets 8000 m³/hr Closed-loop cooling system 10 Automatic Screen Filter 2 Sets 65 m³/hr Stainless steel, automatic backwash 11 Air Blower 2 Sets 8,000 m³/hr @ 2,500 Pa FRP centrifugal blower 12 Gas Electrolysis Unit 2 Sets 8,000 m³/hr Stainless steel construction 13 Carbon Guard Filter 2 Sets 8,000 m³/hr Activated carbon filtration 14 Real-Time Air Monitoring System 1 Set Multi-parameter NO₂, SO₂, CO, PM2.5, TSP, wind speed, humidity, temperature 15 Brick Making Machine 1 Set 1,000 bricks/hr; 300 CHB/hr Semi-automatic, vibration type 16 Wastewater Treatment Plant (WWTP) 1 Set 5–6 m³/hr Advanced Oxidation Process (AOP), UV, ozone, nano-bubble system 17 Sludge Dewatering System 1 Set Sized for WWTP Filter press or screw press 18 SMART Control Panel 2 Sets PLC/HMI Centralized monitoring, alarm logging, remote operation 19 Electrical Cabling Works Lot Complete Installation THHN wires, cable trays, GI conduits g) CCTV set with 16 cameras to cover operation and development areas; h) Fire exits, fire exit lights, and Fire Exit and Evacuation plan; i) Fire Alarm, Hanging type dry powder fire suppression (for machine areas and control room), Ceiling type Class ABC Fire Extinguisher HFC-236FA 10 lbs (for enclosed areas), 50 lbs Fire Extinguisher Cyclone wheel type j) Comfort Room, Toilet & Bath and Sump Pit and WWTP k) 25KVA Generator l) Public Address System m) Solar Powered Outdoor Lighting n) Acrylic Building Signage with LED with minimum height of 0.5 meter: “KALIBO SOLID WASTE MANAGEMENT FACILITY” o) Storage room p) Airconditioning units for: • Control Room (viewing glass) (Area: 3m x 5m) • Office (viewing glass) with Pantry & Comfort Room (Area: 7m x 5m) • Conference Room with Comfort Room (Area: 5m x 5m) q) The Proponent shall submit an Environmental Technology Verification (ETV) for the Solid & Medical Waste Processing Technology from the Department of Science and Technology through the Environmental Technology Verification Program to confirm that the system complies with applicable environmental and operational standards of the Department of Environment and Natural Resources. r) The Turnover and Final Acceptance of the Project by the Municipality, as well as the release of the Payments, shall be subject to the Contractor's full and satisfactory compliance with all contract requirements and the release conditions set forth herein, including but not limited to the successful completion of testing and commissioning and the submission and approval of all required documents, including the Solid Waste Management Plan and/or Solid Waste Data of the LGU, Environmental Technology Verification (ETV) Report from the Department of Science and Technology (DOST) for new technologies, if applicable, records evidencing successful and sustained operation in the Philippines or Asia for similar-sized projects for new technologies, Environmental Compliance Certificate (ECC) or Certificate of Non-Coverage (CNC), Transfer of Technology documents, License to Operate, and such other permits, clearances, and approvals as may be required under applicable laws, rules, regulations, and financing requirements. Final Acceptance shall be evidenced by the issuance by the Municipality of a Certificate of Final Acceptance upon determination that the Project has been completed in accordance with the approved plans, specifications, and contract provisions. s) The Contractor shall be fully responsible for any penalties, fines or liabilities resulting from delays, errors or non-compliance in the filing of the Environmental Compliance Certificate (ECC), and other permits and licenses as may be prescribed by law. A. CONCEPTUAL DESIGN. (Preliminary Information/Studies for Design and Construction) The Design, Supply, Construction and Transfer of Technology of Residual Waste and Medical Waste Treatment Facility for Municipality of Kalibo, Province of Aklan – Phase 1 (Design and Build Scheme) shall have access for the delivery of supplies, materials and equipment. The vicinity map, floor plans, foundation plans of the building will be provided as reference for the conceptual design. The dimensions and space areas must be consistent with the LGU-Kalibo Building Standards and Specifications. B. DETAILED DESIGN Detailed design will include the following: a) Vicinity Map/Location Plan within a 2.00 kilometers radius. b) Site Development Plan showing technical description, boundaries, orientation and position of proposed building/structure in relation to the lot, existing or proposed access road and driveways and existing public utilities/services. c) Perspective drawn at a convenient scale and taken from a vantage point (bird’s eye view or eye level). d) Floor Plans drawn to scale of not less than 1:100 showing: gridlines, complete identification of rooms or functional spaces. e) Elevations, at least four (4), same scale as floor plans showing: gridlines; natural ground to finish grade elevations; floor to floor heights; door and window marks, type of materialandexteriorfinishes;adjoiningexistingstructure/s,ifany,shownin single hatched lines. f) Sections,atleasttwo(2),showing:gridlines;naturalgroundandfinishlevels;outline ofcutandvisiblestructuralparts;doorsandwindowsproperlylabeledreflectingthe direction of opening; partitions; built-in cabinets, etc.; identification of rooms and functional spaces cut by section lines. g) Reflected ceiling plan showing: design, location, finishes and specifications of materials, lighting fixtures, diffusers, decorations, air conditioning exhaust and return grills, sprinkler nozzles, if any, at scale of at least 1:100. h) Details in the form of plans, elevations/sections: (a) Accessible ramps (b) Accessible stairs (c) Accessible entrances, corridors and walkways (d) Accessible functional areas/comfort rooms (e) Accessible switches, controls (f) Accessible automatic alarm system (g) Accessible access symbols and directional signs (h) Typical wall/bay sections from ground to roof (i) Stairs, interior and exterior (j) Fire escapes/exits (k) Railings (l) All types of partitions i) Schedule of Doors and Windows showing their types, designations/marks, dimensions, materials, and number of sets. j) Schedule of Finishes, showing in graphic form: surface finishes specified for floors, ceilings, walls and baseboard trims for all building spaces per floor level. 2. Detailed Structural Plans containing but not limited to the following: a) Foundation Plans and Details at scale not less than1:100 b) Floor Framing and Roof Framing plans and details at scale notlessthan1:100 c) Schedule and Details of Footings and Columns, Beams, Shear Wall and Slabs d) Details of Trusses, Anchorage, Underground Utilities, Roofing, Stairs, Fire Exits, Ramps and other Spot Details e) Structural Analysis and Design f) General Notes 3. Detailed Electrical Plans containing but not limited to the following: a) Location and site plan b) Legends or Symbol c) General Note and/or Specification d) Riser Diagram, Lighting, Power and Auxiliary Layouts e) Mounting heights for outlets and switches f) Schedule of loads, Generating / UPS units (Total KVA for each of the preceding items shall be indicated in the schedule) g) Wiring Design Analysis including Branch circuit, sub-feeders, feeders, bus ways, service entrance, and types/Rating of overload protective devices h) Calculation of short circuit current per circuit for determining the interrupting capacity of over current protection device. i) Calculation of voltage drop per circuit j) One line diagram k) Emergency Light Layout plan l) Electrical Room 4. Detailed Electronics Plan a) General layout plans with legends b) CCTV System Riser diagram 5. Detailed Mechanical Plans a) Generator Set b) Fire Suppression System and Riser Diagram c) Ventilation System d) Diagram of 2-Units 10TPD Waste Thermal Oxidation System 6. Detailed Storm Drain, Sanitary and Plumbing Plans containing but not limited to the following: a) Location and Site Plans b) Storm Drainage Layout including tapping line to main drainage line c) Water line Layout including tapping from main water source when applicable d) Sewer line Layout tapping line to septic tank or existing sewer line e) Isometric Layout showing waterline, drainage line and sewer line f) Detail of connections catch basins, downspouts, etc. g) Detail of Wastewater Treatment Plant / Equalization Tank / Sump Pit Tank 7. General Notes and Technical Specifications describing type and quality of materials and equipment to be used, manner of construction and the general conditions under which the project is to be constructed. 8. Detailed Bill of Quantities, Unit Cost Derivations, Detailed Quantity Estimates, Cost Estimates including a summary sheet indicating the unit prices of construction materials, labor rates and equipment rentals. B. CONSTRUCTION As a rule, contract implementation guidelines for procurement of infrastructure projects shall comply with Annex “E” of IRR RA 9184. The following provisions shall supplement these procedures: 1. No works shall commence unless the contractor has submitted the prescribed documentary requirements and the LGU-Kalibo has given written approval. Work execution shall be in accordance with reviewed and approved documents. 2. The contractor shall be responsible for obtaining all necessary information as to risks, contingencies and other circumstances which may affect the works and shall prepare and submit all necessary documents specified by the concerned Building Officials to meet all regulatory approvals as specified in the contract documents. 3. The contractor shall submit a detailed program of works within fourteen (14) calendar days after the issuance of the Notice to Commence for approval by the procuring entity that shall include, among others: a. The order in which it intends to carry out the work including anticipated timing foreach stage of design/detailed engineering and construction; b. Periods for review of specific outputs and any other submissions and approvals; c. Sequence of timing for inspection and tests; d. General description of the design and construction methods to be adopted; e. Number and names of personnel to be assigned for each stage of the work; f. List of equipment required on site for each stage of the work; and g. Description of the quality control system to be utilized for the project. 4. Any errors, omissions, inconsistencies, inadequacies or failure submitted by the contractor that do not comply with the requirements shall be rectified, resubmitted and reviewed at the contractor’s cost. If the contractor wishes to modify and design a document which has been previously submitted, reviewed and approved, the contractor shall notify the LGU-Kalibo within a reasonable period of time and shall shoulder the cost of such changes. 5. As a rule, changes in design and construction requirements shall be limited only to those that have not been anticipated in the contract documents prior to contract signing and approval. The following guidelines shall govern approval for change or variation orders: a. Change Orders resulting from design errors, omissions or non-conformance with the performance specifications and parameters and the contract documents by the contractor shall be implemented by the contractor at no additional cost to the LGU-Kalibo. Provided that the contractor suffers delay and/or incurs costs due to changes or errors in the LGU-Kalibo performance specifications and parameters, the contractor shall be entitled to an extension of time for any such delays under Section 10 of Annex “E” of IRR (RA9184). 6. The contract documents shall include the manner and schedule of payment specifying the estimated contract amount and installments in which the contract will be paid. 7. The contract or shall be entitled to advance payment subject to the provisions of Section 4 of Annex “E”, IRR (RA 9184). 8. The contractor shall provide all necessary equipment, personnel, instruments, documents and others to carry out specified tests. 9. This design and build project shall have a minimum Defects Liability Period of one (1) year after contract completion or as provided for in the contract documents. This is without prejudice to the liabilities imposed upon the engineer/architect who drew up the plans and specification for buildings auctioned under Section 1723 of the New Civil Code of the Philippines. 10. The contractor shall be held liable for design and structural defects and/or failure of the completed project within the warranty period of 15 years for permanent structures/buildings as specified in Section 62.2.3.2 of the IRR (RA9184). III. PROJECTED SUBMITTALS The following submittals and accomplished documents shall be duly completed and turned-over by the Contractor: A. For the Design Phase a) Construction plans (signed and sealed) that include Architectural, Civil, Structural, Electrical, Structured Cabling, Mechanical, Fire Protection and Plumbing plans (10 sets hard copy – standard size and a softcopy) b) Technical specifications, signed and sealed (10 sets hard copy – Long bond paper and the softcopy) c) Detailed cost estimates, signed and sealed (10 sets hard copy – Long bond paper and the softcopy) d) Bill of quantities (10 sets hard copy – Long bond paper and the softcopy) e) Site survey and other pertinent data related to the conditions of the project site f) Documents required for securing the Building Permits and licenses. g) Drawings and reports that LGU-Kalibo may require for the periodic update concerning the status of the design phase. B. For the Construction Phase a) As-built plans, signed and sealed (three sets hard copy and a softcopy) b) All necessary permits, including fees, shall be included in the Contract. Verify local taxes imposed to Contractors c) PERT-CPM Network Diagram and detailed computation of contract time) to be submitted before the work commence) d) Test results, if any e) Guarantees, warrantees and other certificates f) All other necessary documents to be required by LGU-Kalibo. IV. IMPLEMENTATION ARRANGEMENT A. Reporting Protocol 1. Contact Person V. ELIGIBILITY REQUIREMENTS: A. Basic The eligibility requirements for Consultancy and Design shall comply with the applicable provisions of IRR of RA9184 The Design Build Contractor must have completed projects in the amount of at least fifty percent (50%) per project package in the last ten (10) years and must have the network and resources in place preferably per region, to mobilize the contemplated nationwide Design and Build Services. “see requirements for track record with single largest completed contract SLCC” B. Eligibility Documents A.1. Class “A“ Documents 1. PhilGEPs Registration 2. Registration from the Securities and Exchange Commission (SEC), Department of Trade and Industry (DTI) for sole proprietorship, or Cooperative Development Authority (CDA) for cooperatives; 3. Mayor’s permit issued by the city or municipality where the principal of business of the prospective bidders is located; 4. Statement of all its on-going and completed government and private contracts within ten (10) years from the submission of bids a. CPES rating or b. Certificate of Completion 5. SLCC 6. PCAB licenses and registration for the type and cost of the contract for this project (Triple A License) and contractor’s registration certificate from DPWH; 7. Audited financial statement, stamped “received” by the BIR for the preceding calendar year; 8. Tax Clearance 9. NFCC computation. A.2. Class “B “Documents • Joint Venture Agreement, (SEC and PCAB Registered) if applicable. • Technical Documents 1. Bid Security (in any form) 2. Project Requirements 2.1. Design and Construction Method 2.2. Value engineering analysis of design and construction method. Prospective bidders shall prepare a value engineering analysis report of their proposed design and construction method to be applied for the PROJECT. Importance shall be made on the following criteria: • Cost-saving, measured on a per square meter average figure • Time-saving in design and construction duration, measured using the HOPE approved PERTCPM of the project. • Operational efficiency to take advantage of natural lighting and ventilation in some areas and use of efficient toilet. 2.3. Organizational Chart 2.4. List of Contractor’s Personnel with complete qualification and Experience data 2.5. List of Contractor’s Equipment units, which are owned, leased, and/or Under purchase agreements, supported by certification of availability of Equipment from the equipment lessor/vendor for the duration of the Project. 2.6. Manpower Schedule 2.7. Equipment Utilization Schedule 2.8. Bar Chart and S-curve 2.9. Construction Safety and Health Program 2.10. PERT-CPM 3. Omnibus Sworn Statement • Financial Component 1. Financial Bid Form 2. Bill of Quantities 3. Detailed Cost Estimates 4. Summary Sheet indicating the unit prices of materials, labor rates and equipment rental 5. Payment Schedule C. Specialized For the Pre-Detailed Design and Detailed Design portion of the contract, the bidder is required to hire the minimum number of people as shown below. However, should the Bidder opine that the required number would be insufficient to complete the works/services within the specified time frame, the Bidder can hire additional staff which method deserves to be detailed or explained in the Bidder’s Technical Proposal. Likewise, the Bidder shall remunerate this additional staff all within the bidder’s Financial Proposal. 1. FOR DESIGN PERSONNEL The key professionals and the respective qualifications of the DESIGN PERSONNEL shall be as follows: a) Design Architect The Design Architect must be duly-licensed with at least ten (10) years of experience in the design of residential, academic or institutional facilities, and shall preferably be knowledgeable in the application of Green Design Technology in school construction. b) Structural Engineer The Structural Engineer must be a duly-licensed Civil Engineer with at least (10) years of experience in structural design and shall preferably be knowledgeable in the application of Green Design Technology in school construction. c) Electrical Engineer The Electrical Engineer must be a registered Professional Electrical Engineer with at least (10) years of experience in the design of lighting, power distribution, communication systems (specifically structured and local area network cabling), building management systems and preferably knowledgeable in developments in emergent efficient lighting technologies and energy management. d) Mechanical Engineer The Mechanical Engineer must be a registered Professional Mechanical Engineer with at least (10) years of experience in HVAC and fire protection systems and preferably knowledgeable in emergent, alternative energy-efficient HVAC technologies. e) Sanitary Engineer The Sanitary Engineer must be duly-licensed with at least (10) years of experience in the design of building plumbing, water supply and distribution system. f) Electronics Engineer The Electronics Engineer must be a registered Professional Electronics Engineer with at least (10) years of experience in Communications & Networks, Signal Processing, Embedded Systems, and Power Electronics. g) Certified DOST Technology Inventor and Designer for Solid & Medical Waste Treatment Facility The Technology Inventor and Designer must be a certified by the DOST with at least (4) years in Solid & Medical Waste Treatment Technology. The key professionals listed are required. Prospective bidders shall attach each individual’s resume and PRC license of the (professional) staff. a. FOR THE CONSTRUCTION PERSONNEL The key professionals and the respective qualifications of the CONSTRUCTION PERSONNEL shall be as follows: a. Project Engineer/Architect The Project Engineer/Architect shall be a licensed architect or engineer with at least ten (10) years of experience in similar and comparable projects and shall preferably be knowledgeable in the application of rapid construction technologies. b. Electrical Engineer The Electrical Engineer must be a registered Professional Electrical Engineer with at least ten (10) years of experience in the design of lighting, power distribution and preferably knowledgeable in developments in emergent efficient lighting technologies and energy management. a. Sanitary Engineer The Sanitary Engineer must be duly-licensed with at least ten (10) years of experience in similar and comparable projects in the installation of building water supply and distribution, plumbing. b. Foreman The Foreman must have at least five (5) years of experience in similar and comparable projects and shall preferably be knowledgeable in the application of Green Building technologies. c. Safety Officer The safety officer must be an accredited safety practitioner by the Department of Labor and Employment (DOLE) and has undergone the prescribed 40-hour Construction Safety and Health Training (COSH). VI. APPROVED BUDGET COST The Design, Supply, Construction and Transfer of Technology of Residual Waste and Medical Waste Treatment Facility for Municipality of Kalibo, Province of Aklan – Phase 1 (Design and Build Scheme) located at Waste Disposal Facility in Brgy. Bakhaw Sur, Kalibo, Aklan will have an Approved Budget for the Contract (ABC) of One Hundred Fifteen Million Pesos (Php 115,000,000.00), including all taxes, applicable permits and licenses including but not limited to testing and commissioning and other operation related compliance. VII. TIMEFRAME The Design and Build Contractor is required to complete the Project within a period of eighteen months, to start upon the contractor’s receipt and signing of Notice to Proceed. Months 1 2 3 4 5-13 14-18 Approval of Final Design and Submission of Approved Permit / Licenses (4 months) Construction & installation phase (9 months) Testing & Commissioning (5 months) VIII. MINIMUM REQUIREMENTS FOR A CONSTRUCTION SAFETYAND HEALTH PROGRAM FOR THE PROJECT BEINGCONSIDERED General Requirements No Contractor shall require any employee to work in surroundings or under working conditions that are unsanitary, hazardous, or dangerous to his health or safety. In order to meet this general requirement, the contract or must: 1. Initiate and maintain programs (written or otherwise) to comply with this general requirement. 2. Provide frequent and regular inspections of the job sites by competent persons • Competent person means one who is capable of identifying existing and predictable hazards in the surroundings or working conditions which are unsanitary, hazardous, or dangerous to employees, and who has authorization to prompt corrective measures to eliminate them. 3. Prohibit the use of any machinery, tool, material, or equipment that is not in compliance with applicable requirements. 4. Permit only those employees adequately trained to operate machinery or equipment. 5. Provide training for all employees in: • Recognition and avoidance of unsafe conditions • Workplace safety and health requirements • Applicable hazards, safe handling, and personal protective equipment necessary for handling poisons, caustics, flammables, and other harmful substances relevant to their job duties. • Specific hazards and procedures for entering confined spaces if applicable • Provide provisions for medical care and first aid. 6. Develop an effective fire protection and prevention plan. 7. Insure appropriate housekeeping measures including clear walkways and removal of combustible scrap and debris. 8. Require the wearing of appropriate personal protective equipment such as hard hats, safety glasses, steel toe shoes, or other appropriate protective equipment in all operations where there is an exposure to hazardous conditions. 9. Develop an emergency action plan covering designated actions employers and employees must take to ensure employees safety from fire and other emergency. • Plan must be in writing for employers with greater than 10employees • All employees must be trained up on initial assignment on the parts of the plan the employee needs to know in the event of an emergency. 10. Provide access to hand washing facilities, toilets, and an adequate supply of drinking water. 11. Provide safety and health signs that are clearly visible to construction workers and public. 12. Conduct regular safety meeting SUBJECT : ARCHITECTURAL DESIGN PARAMETERS I. Codes and Standards The Architectural Works shall be in accordance with the following Laws, Codes and Standards. • Laws and Codes: 1. National Building Code of the Philippines and its Latest and Amended IRR 2. RA 9266 or Architecture Law and its Latest and Amended IRR 3. BP 344 or Accessibility Law 4. RA 9514 or Fire Code of the Philippines 5. Green Building Act 6. Existing Local Codes and Ordinances. • Standards: 1. Bureau of Product Standards (BPS) 2. Underwriters Laboratory (UL) II. General Drawing Guidelines 1. General • All drawings shall be computer-drafted. Drawings shall be submitted both in printed and electronic copies. • Keep the same orientation for all plans. The north orientation shall be indicated in all architectural floor plans. The orientation of the architectural plans shall be consistent with all the engineering plans. • Existing buildings and new works shall be clearly indicated and labeled in the site plans. • Detailed plans shall have a scale not smaller than 1: 50 meters. • Spot detailed plans, elevations, and sections shall have a scale not smaller than1: 10 meters. • Avoid notes such as ‘see architectural detail’ or ‘see structural’. Always refer with a callout to the specific detail drawing and sheet number. 2. Site Plans • The site plans shall have a scale not smaller than 1:400 meters. 3. Floor Plans • All plans shall be 1:100 meters. The same scale shall be used for the rest of the architectural, structural, sanitary, plumbing, electrical and mechanical plans, except for each trade’s site plan, detailed plans and spot details. • Elevation callouts shall be indicated on the floor plans and shall be consistent with the elevation drawing. • Section line callouts on the floor plans shall be consistent with the section drawing. • Floor plans shall be indicated with boxed room callout numbers, including the callout for floor finishes and wall finishes. • Floor elevations shall be indicated in the floor plans. This shall be in reference to the natural grade line or the established finished floor lines of the adjoining existing buildings. • The location of mechanical equipment, e.g. air conditioning shall be indicated in the floor plans. This shall be consistent with the mechanical and electrical plans. • Door callouts shall be circles with the proper numbering, e.g.D-01. • Window callouts shall be hexagons with the proper numbering, e.g.W-01. 4. Elevations and Sections • Finishfloorlinesandtopoftrusslinesshallbeconsistentinalltheelevations, sections and structural plans and details. 5. Reflected Ceiling Plans • Reflected ceiling plans shall be indicated with boxed room call out numbers, including the callout for ceiling finishes and lighting fixtures. • Ceiling height relative and in reference to the finish floor line shall be indicated in the reflected ceiling plans in each room with boxed dimensions. This is to ensure that the ceiling heights of all rooms are established whether or not reflected in the sections. • The description and location of the fixtures, e.g. lighting, smoke detectors, sprinklers, exhaust fans, in the reflected ceiling plans shall be consistent with the electrical and mechanical plans. • The exterior ceiling materials use PVC as per specs or equivalent. 6. Roof Plans • Location of all downspouts shall be indicated in the roof plans. 7. Doors and Windows • Door and window schedules shall indicate the type of door or window, the number of sets, the location/s of the door or window, the materials and accessories included and other special specifications, e.g. color or finish. 8. Details • Provide a minimum of one (1) bay section of a scale not smaller than 1:50 meters for each major building preferably cut along the area with special construction design. • Provide spot detail plans, elevations and sections of a scale not smaller than1:10 meters for special designs with aesthetic treatment and ornamentation. • Provide detail plans of a scale not smaller than 1:50 for all areas needing tile pattern, • Centerline location of plumbing fixtures shall be indicated in detail plans with lines of reference and its corresponding dimensions. This is to indicate the exact locations of the plumbing/sanitary roughing-ins. III. Site Works 1. The Master Site Development Plan of the LGU-Kalibo shall include the following: a. Road network and curbs and sidewalks b. Parking spaces c. Reference location of existing trees d. Reference location and footprint of existing buildings, with the corresponding building names and dimensions, including distances between adjacent buildings, and distances between buildings and the nearest property line e. Reference location of utilities, e.g. water reservoirs, septic tank, wastewater treatment plant, powerhouse, transformers, waste storage area, security 2. Ramp shall be provided in the main entrance of the building and other access openings to walkways leading to other buildings. IV. Building Architectural Works 1. Floor Plans • The structural, sanitary, plumbing, electrical and mechanical designs are required to refer to the architectural plans and specifications in case of discrepancies. If an engineering design will have any possible conflict or interference on the architectural design, the latter may be adjusted provided that the aesthetic value will not be compromised. • The architectural and engineering plans shall be consistent all throughout in terms of dimensions and locations of columns, beams, walls, roof line, conduits, ducts, pipes, and fixtures, among others. Column and beam grid lines shall also be consistent in all the architectural and engineering plans. • Verify and coordinate floor plans with the mechanical, electrical and sanitary design with regard to the requirements for mechanical rooms, electrical rooms, pipe chase, and other engineering requirements. • Public toilets shall have provisions and fixtures for persons with disability as required by BP 344. If enough space allows, toilets specially made and designated for persons with disability is preferable. 2. Walls • Exterior walls shall be 200mm. thick, while interior walls shall be 150mm.thick. This is indicative of the finished wall thickness including the plastering and tile works • Layout and work on wall and floor tiles must be aligned, plumb, level, and square. • Tile color and design shall be approved first before installation. 3. Floors • If floor tiles in two adjacent rooms with different material, color or design meet at the door opening, the cut shall be located middle of the door thickness when in a closed position. Provide details in the floor pattern design. • Layout and work on wall and floor tiles must be aligned, plumb, level, and square. • Tile color and design shall be approved first before installation. 4. Ceiling Works The following rooms shall have a minimum ceiling height: • Ceiling Board shall UPVC or approved equivalent light gauge metal furring. Metal spandrel/UPVC or approved equivalent for ceiling eaves. • Soffit of exterior beams and slabs shall have drip moulds to prevent damage due to water sipping into the eaves or ceiling. Section details shall be required to show the drip mould. 5. Doors and Windows • Major rooms that require security shall have sturdy doors e.g. wood panel, and metal. • Minor rooms that do not require security shall at least have wood flush doors. 6. Fire escape • Fire exit doors, should be provided with panic hardware and door closers,a nd shall conform with the requirements of the Fire Code of the Philippines. • Aluminum or PVC frames of glass doors and windows shall be Powder Coated finished • Door finish and color shall be approved first before application to provide forms for approval of tiles • Window sills shall be slightly sloped outwards to prevent damage to windows and paint due to water seepage. Section details shall be required to show this slope. • All doors of a high-occupancy room shall swing outwards and as required by the Fire Code of the Philippines. • Door jambs with no molding/casing installed on concrete walls shall have construction grooves all around. Provide details. • All doors and windows shall have reinforced concrete lintel beams. Provide details. 7. Stairs, Ramps and Corridors • Ramps for persons with disability shall have a slope not higher than1:12. Hand rails and clearances shall conform with the requirements of BP344. • Regular stairs shall have risers at 150 mm. high and treads at 300 mm. wide. Fire stairs could have a maximum riser at 200 mm. and tread at 250 mm. Handrails shall be 1100mm. high. Clearances shall conform with the requirements of the Fire Code of the Philippines. • Corridors shall have a minimum unobstructed width of 2000mm or 2450mm. This shall be measured clear from the surface of the finished wall and not on- center of the rough CHB wall. • Corridors and exit doors shall conform with the requirements of the Fire Code of the Philippines. 8. Fixtures and Accessories • Three-way electrical light switches shall be provided at the foot and the top of the stairs per floor. Likewise at both ends of a long corridor. • Electrical light switches shall be located by the knob side of the door. • Electrical switches and outlets shall be installed plumb and level. • A drainage line shall be provided for window-type air conditioners. Likewise, split-type air conditioners located in the interior part of the building shall be so located adjacent to areas with drainage lines, e.g. toilets, downspouts. 9. Roofing Works • The section of the roof gutters shall be designed, in case of a clogged downspout, so that the overflow of water will be directed outside of the building and not towards the eaves or interior ceiling to prevent any damage. Provide details. • Avoid valley or inside gutters in roof design. But in cases required in aesthetic design, valley or inside gutters shall be in stainless steel or concrete gutters with membrane-type waterproofing, and the section shall be designed with a capacity for big volume to prevent any damage due to overflow. Provide details. • Parapets, designed as a roof protection from the winds, must be designed to satisfy the preceding parameters. Provide details. • The slope of the roof shall not be less than 20 degrees. Note: Check if roof height from beam should be at least 3.50 meters for the 22 meter-width 10. Painting • Painted ceiling shall be in flat latex finish, and if cornices and mouldings are provided, shall be in gloss enamel finish. • Painted interior wall shall be at least in semi-gloss latex finish. • Painted exterior wall shall be at least in moisture-resistant/water-repellant solvent-based paint finish, textured or smooth, unless otherwise specified. • Paint color and shade shall be approved first before application. V. Specific Requirements 1. Provide spot detail plans and sections of the following: 1. Ceiling - cove light, special connections and design, mouldings, valances 2. Stairs - handrail, and baluster design 3. Ramps - handrail design and floor pattern 4. Doors, windows - grille works, 5. Special Carpentry Works, e.g. partitions, cabinetry 6. Gutter, eaves, and parapet 7. Other details as may be required VI. Summary of Materials 1. Materials to be used shall be fire-resistant, moisture-resistant, termite-resistant, e.g. fiber cement board, light-gauge steel frame, polyvinyl chloride ceiling panels. 2. Wet areas, e.g. toilets, shall use non-skid/non-slip vitrified ceramic floor tiles. 3. Stairs shall use granite tiles with stair nosing non-skid/non-slip floor tiles, materials as specified. Pre-fabricated building may use steel staircase 4. Roofing sheets shall be Ga.# 24 rib-type, pre-painted, and pre-formed. End of Scheme--- SUBJECT: DESIGN PARAMETERS (STRUCTURAL/CIVILWORKS) I. Codes and Standards The Civil/Structural Design shall be in accordance with the following Codes and Standards 1. Codes 1. National Structural Code of the Philippines (NSCP)2001 2. National Building Code of the Philippines and its revised IRR 3. Accessibility Law 4. Local Codes and Ordinances 2. Standards 1. Bureau of Product Standards(BPS) 2. Philippine National Standards(PNS) 3. DPWH Blue Book 4. American Concrete Institute(ACI) 5. American Society for Testing Materials(ASTM) 6. American Welding Society(AWS) II. Building 1. The building should be designed using seismic importance factor of 1.25 for immediate occupancy category. Buildings should be designed in accordance with NSCP Requirements up to Magnitude 7 for those near seismic source Type A. Seismic gaps between buildings (old and new) should be properly observed. 2. The building should be designed also using wind importance factor of 1.15 (especially for design of trusses/roofing system). Concrete gutters and parapet walls should be provided as additional protection to the roofing system during strong typhoons. 3. The structural designer should verify with Philippine Volcanology and Seismology (PHIVOLCS) the distance of the proposed building to nearest active fault lines and with the DENR for geo-hazard mapping. 4. Soil investigation (at least three bore holes) should be conducted to determine soil bearing capacity and recommended foundation design (applicable even for one storey structure). 5. The structural designer is encouraged to use fire-resistive and non-toxic materials. III. Details - the following shall be provided 1. Connection details of beams and columns following the requirements of NSCP on confined areas. 2. Connection of trusses to beams and columns 3. Splicing details of reinforcing bars on columns and beams and the required bar cut-off points. V. Summary of Materials 1. Concrete shall conform to ASTM Specification C150,Type I to Type II 2. Coarse Aggregates shall consist of washed gravel, crushed stone or rock or a combination thereof conforming to ASTM C33 3. Concrete Hollow Blocks shall be a standard product of recognized manufacturer conforming to PNS 16 with at least 350 psi strength. 4. Reinforcing Bars shall conform with PNS Grade 60 for 16mm dia. And above and PNS Grade 40 for 12mm dia. and below. 5. Structural steel shall conform with ASTMA36/A6M 6. Bolts and Studs shall conform with ASTM A325 7. Welding electrodes shall be E60 or E70 and conform with AWSD.1.1 8. Embankment shall use suitable, clean materials, placing them in loose layers, compacting each layer to an adequate percentage of maximum dry density (MDD), ensuring moisture content is near optimum (OCM) for proper compaction conforming to AASHTO T99. End of Scheme--- SUBJECT : SANITARY/PLUMBING DESIGN PARAMETERS I. Codes and Standards The Sanitary/Plumbing Design shall be in accordance with the following Codes and Standards. ● Codes: 1. National Building Code of the Philippines and Its NewIRR 2. Fire Code of the Philippines 3. National Plumbing Code of the Philippines(NPCP) 4. Sanitation Code of the Philippines 5. Existing Local Codes and Ordinances. ● Standards: 1. Bureau of Product Standards(BPS) 2. Philippine National Standards for Drinking-Water 3. Underwriters Laboratory (UL) 4. National Water Resources Board(NWRB) 5. National Plumbers Association of the Philippines(NAMPAP) 6. Philippine Society of Sanitary Engineers, Inc. (PSSE) II. Site Works ● Based on the Master Site Development of LGU- Kalibo, the Site Works shall provide complete layout of the following: 1. Storm Drainage Lines, indicating Drainage Manholes and Concrete Pipe/Culvert; 2. Sewerage Pipe Network, indicating Sewage Manholes, Sewage pipes and the location of the Sewage Treatment Facility; and ● Water Supply Network, indicating the location of Water Service III. Building Facilities Sanitary/Plumbing System 1. Sewer line and Vent System ● Provide complete Sewer line and Vent System from all (Domestic) plumbing fixtures and floor drains, laid by gravity flow leading to the Sewage Treatment Facility (STF); 2. Waste waterline and Vent System ● Provide separate Water line and Vent System routing into a proposed Neutralization Tank prior to discharge to the Sewage Treatment Facility; ● For Estimated Demand Weight of Fixtures in Fixture Units; refer to Appendix A, Table A-2,NPCP 3. Waterline System ● Provide complete cold water supply pipes to all plumbing fixtures. From the main water source, the water shall be pumped to the Elevated Water Tank (EWT) and conveyed to the fixtures by gravity system and or distributed to fixtures by transfer pumped with constant pressure through a Pneumatic Storage Tank, whichever is feasible. 4. Storm Drainage System ● Complete Storm Drainage System shall be provided for all roofs, canopies, concrete ledges and balconies including condensate drains laid for gravity flow connected to a leader/pipe line leading to the natural ground level storm drainage network. IV. Specific Requirements 1. Provide details of the Wastewater Treatment Plant V. Summary of Materials ● Sewer and Vent pipes; Polyvinyl Chloride (PVC) extra series 1000(Conforming to ISO 3633 ASTM D2729 including Trims and Fittings) ● Storm Drainage pipes; Downspouts, Polyvinyl Chloride (PVC) extra series 1000 (Conforming to ISO 3633 ASTM D2729 including Trims and Fittings, BPS Certified) ● Drainage Pipes; 250mm dia. and below, Non-Reinforced Concrete Pipe (NRCDP) 300mm dia. and above, Reinforced Concrete Pipe (RCDP) ● Gutter Drains; Polyvinyl Chloride (PVC) (BPS Certified) ● Cold Waterline pipes; for buildings, Unplasticized Polyvinyl Chloride (uPVC) Pipes including Trims and Fittings (BPS Certified) ● Trench Grating; Galvanized/Stainless Steel Iron grates --End of Scheme— SUBJECT : MECHANICAL WORKS DESIGNPARAMETERS I. Codes and Standards The Mechanical Design shall be in accordance with the following Codes and Standards. ● Codes: 1. National Building Code of the Philippines and Its New IRR 2. Fire Code of the Philippines 3. Mechanical Engineering Code of the Philippines (ME Code) 4. Existing Local Government Codes and Ordinances. ● Standards: 1. Bureau of Product Standards(BPS) 2. Philippine National Standards(PNS) 3. Underwriters Laboratory (UL) and Factory Mutual (FM) 4. International Electro technical Commission (IEC)1988 5. National Fire Protection Association(NFPA) 6. National Fire Protection Association (NFPA) 99 Standard for HealthCare Facilities. 7. American Society of Heating, Refrigeration and Air Conditioning Engineers (ASHRAE). II. Fire Suppression System A. The fire suppression system shall be composed of complete plans and drawings of the following: 1. Site Development Plan and Vicinity Map, indicating the location of the buildings, firewater reserve tank, firewater line, yard loop and private fire hydrant. 2. General Notes, Legends and Symbols including Schematic Diagram of the Fire Suppression System and Schematic Diagram of Alarm Monitoring System. 3. Floor Layout and Isometric Layout of the Fire Suppression System indicating pipe sizes and the location of the dry powder fire suppression and ceiling type fire extinguisher, location of fire extinguisher for every enclosed rooms, pipes, valves, fire hose cabinets, drain pipes. --End of Scheme— SUBJECT : ELECTRICAL DESIGN PARAMETERS I. Codes and Standards The Electrical System Design Parameters shall be in accordance with the following Codes and Standards. ● Codes: 1. Philippine Electrical Code 2. National Electrical Code 3. Fire Code of the Philippines 4. National Building Code of the Philippines and its new IRR 5. Existing Local Codes and Ordinances ● Standards: 1. Bureau of Product Standards(BPS) 2. Underwriters Laboratory (UL) 3. National Fire Protection Association 4. International Electro technical Commission (IEC) 5. Illumination Engineering Society(IES) 6. National Electrical Manufacturer’s Association (NEMA) II. Building Facilities Electrical System Lighting System Provide and install adequate normal branch circuits for Lighting System to all areas using the standard Lighting Design Analysis. Utilize the standard Illumination requirements per area of concern using the preferred particular type of luminares. Power System Provide and install adequate normal branch circuits for the Power System. Standby/Emergency System Provide and install adequate life safety and critical emergency branch circuits for lighting or utilization equipment connected to the alternate power source. Auxiliary System Provide and install the following Auxiliary System: a) Communication System • Telephone System (for offices) • Local Area Network System (where required) • Provision for fiber optics connections b) Fire Alarm System c) Lightning Protection System The building lightning protection system shall include roof-mounted air terminals grounding conductors, ground rods, conduits, clamps, and auxiliary equipment as required for a complete and operational lightning protection system. III. Provide Details of the following: 1. Lighting Fixtures/Luminares 2. Panel board and Circuit Breakers 3. Switchgear and other Metering Devices 4. Installation and technician of Auxiliary and other Special devices and Equipment 5. Power and Telephone hand holes (as may be required) 6. Pedestal and Service Entrance to Bldg. 7. Grounding System layout 8. Electrical Room 9. Others as may be required V. Summary of Materials 1. General Lighting Luminares: Fixtures type shall be as indicated on the Lighting Layout Plan. • LED lights for hallways, rooms and other areas • Down lights and Pin lights shall be of heavy gauges pun aluminum equipped with lamp as indicated on the drawings. • Other Special Lighting requirements shall be as approved by the implementing agency. 2. Wiring Devices: Wiring devices shall be non-automatic control devices, the contact is guaranteed by the pressure of the special spiral springs. • Switches shall be of 15A, 250V or 300V except as otherwise noted and approved. Terminals shall be screw-type or quick-connected type. • General use receptacle shall be 15A, 240V grounding type unless otherwise indicated on the drawings. • Special purpose receptacles shall be as called for on the drawings. Matching plugs shall be supplied. 3. Panel boards and Circuit Breakers: The Panel board and Circuit Breakers shall be equipped with molded-case circuit breakers and shall be the type as indicated in the panel board schedule and details. • Provide molded-case circuit breakers of frame, trip rating and interrupting capacity as shown on the drawings. The circuit breakers shall be quick- make, quick break, thermal-magnetic, trip-indicating and shall have common trip on all multiple breakers with internal trip mechanism. • All current-carrying parts of the panel boards shall be plated. Provide solid neutral (S/N) assembly when required. The assembly shall be isolated from the enclosure. 4. Electrical Conduits, Boxes and Fittings: All conduits, boxes and fittings shall be standard rigid steel, zinc coated or galvanized. • Rigid Steel Conduits (RSC) • Rigid Metal Conduits (RMC) • Intermediate Metal Conduits (IMC) • Electrical Metallic Tubing (EMT) • Unplasticized Polyvinyl Chloride (uPVC) if required shall be schedule 40. 5. Conductors: Wires and cables shall be of the approved type and unless specified or indicated otherwise, all power and lighting conductors shall be insulated for 600volts. • The conductors used in the wiring system shall be of soft-annealed copper having a conductivity of not less than 98% of that of pure copper and insulated for 60 C Temperatures. • All conduits of convenience outlets and wire ways for lighting branch circuit homeruns shall be wired with a minimum of 3.5 mm square in size. 6. Structured Cabling & Telephone System: • Final details of the system shall follow specific requirements, quantity and type of service. 7. Fire Detection and Alarm System: • The Fire Detection and Alarm System shall be of stand-alone smoke detector. • Actuation of the protective signaling system shall occur by manual pull station, automatic smoke or heat detector, sprinkler flow switch and tamper switch. • Occupant notification shall be accomplished automatically. Notification will be general, audible alarm type complying with appropriate section of NFPA. • The system shall be installed with provisions for future connection to the nearest fire services station in the locality. 8. Security System: • The Security system shall include intrusion detection and alarm, CCTV, access control or as may be required. ---End of Scheme--- ANNEX A Name of the Project : Design, Supply, Construction and Transfer of Technology of Residual Waste and Medical Waste Treatment Facility for Municipality of Kalibo, Province of Aklan – Phase 1 (Design and Build Scheme) Location : Brgy. Bakhaw Sur, Kalibo, Aklan Project Description : The Proposed project (Phase 1) to develop a partial area of 2,600 sqm should include the following: 1-Storey Machine Enclosure, Parking space, 20 TPD Solid Waste Thermal Oxidation System Location : See attached Site Development Plan Indicative Floor Area : Site: 2,600 sqm Parking space : 600 sqm 1-Storey Machine Enclosure 1,100 sqm Number of Stories : One (1) Machine : 2-Units 10TPD Solid Waste Thermal Oxidation System Design Considerations: 1. Materials: Use of quality low maintenance building finishes particularly those that are durable, non-slippery, washable, non-corrosive, sound absorbent. 2. Accessibility: Conformance with the requirements of the Accessibility Law. 3. Environment: Application of design features that contribute to a healing ambience- quiet, regular, comfortable, non-stressful, green, maximizing natural light and ventilation. 4. Safety and Security: Provision of architecture and engineering design solutions, details ornaments, appurtenances etc. that will keep students and staff protected from hazards and lower risks which they may encounter. Approved Budget Cost : One Hundred Fifteen Million Pesos Prepared by : ENGR. DAVE T. IGNACIO Acting Municipal Engineer Approved by : HON. JURIS B. SUCRO Municipal Mayor Notes to Prospective Bidders: 1. All BIDDERS are required to register at www.PhilGEPS.gov.ph and kindly add your company to Document Request List (DRL) if already registered. The contract reference no. is 04-001-468-26 2. The PROURING ENTITY already provided sample forms for the BIDDERS to completely & properly accomplish the eligibility requirements listed in the checklist. 3. The BIDDER must provide Table of Contents for their documents following the sequence as stated in the Checklist of Technical & Financial Requirements. 4. The BIDDER must put tabbing per title page in their documents (e.g. DTI Registration, Mayor’s Permit, and soon). 5. The BIDDER should submit bind documents only. Use of fasteners is not allowed. 6. The BIDDER or BIDDER’s authorized representative must initial every page of the documents submitted as original and photocopied. 7. The BIDDER must submit their eligibility requirements in a sealed envelope with one (1) original and three (3) photocopies to the BAC on or before the deadline specified in the IAEB. 8. All envelope shall: (see example below) • contain the name of the contract to be bid in capital letters; • bear the name and address of the Bidder in capital letters; • be addressed to the PROCURING ENTITY’s BAC; • bear the specific identification of this project indicated in the ITB Clause 10.1; and • bear a warning “DO NOT OPEN BEFORE…” the date and time for the opening of bids indicated in accordance with ITB Clause21 Section VII. Drawings Section VIII. Bill of Quantities SUMMARY FOR BILL OF QUANTITIES Name of Project: Design, Supply, Construction and Transfer of Technology of Residual Waste and Medical Waste Treatment Facility for Municipality of Kalibo, Province of Aklan – Phase 1 (Design and Build Scheme) Location : Brgy. Bakhaw Sur, Kalibo, Aklan Name of Bidder : Date : CODE/ITEMNO. DESCRIPTION OF WORK Amount PART A PRELIMINARY AND DETAILED DESIGN STAGE 1 lot PARTB CONSTRUCTION STAGE 1 lot PARTC PROCUREMENT OF 2-UNIS 10TPD SOLID WASTE THERMAL OXIDATION SYSTEM 1 lot GRAND TOTAL Amount in Words: Submitted by: Signature over printed name of Bidder Date: BILL OF QUANTITIES Name of Project: Design, Engineering, Supply, Delivery, Construction, Installation, Testing and Commissioning with Transfer of Technology of an Integrated Residual & Medical Waste Treatment Facility with Waste-to-Energy Component for the Municipality of Kalibo, Province of Aklan - PHASE 1 (Design and Build Scheme) Bidder : CODE/ITEM DESCRIPTION OF WORK Unit Amount PARTA PRELIMINARY AND DETAILED DESIGN STAGE L.S. Preliminary and Detailed Design includes the following: 1. Surveys and investigation of site including boundaries of existing adjacent buildings, elevations and contours, 2. Detailed preparation of complete set of plans and Specifications which will be needed in the application for building permits and licenses and during construction. 3. Detailed Estimates, Unit Cost Analysis, Bill of Quantities, Computation of Time Duration, Quantity Sheet Note: This shall include design and estimates for the complete building requirements PART B CONSTRUCTION STAGE, Phase1 Construction shall include the following items with dimensions and areas consistent with the LGU-Kalibo building requirements as stated in the Terms of Reference L.S. Amount A. General Requirements L.S. 1. Mobilization/Demobilization 2. Temporary facilities 3. Permits, bonds, insurances, testing, billboards, etc 4. Safety and Health 5. Construction Fence and Signages 6. COA Signage B. Site works L.S. Includes excavation, backfilling and soil treatment Includes clearing and grubbing, embankment from borrow, Surplus excavation, excavation and backfill, and soil treatment C. Concrete Works (includes cement, aggregates, L.S. Reinforcing bars, scaffoldings) D. Masonry Works (includes plastering) L.S. E. Architectural Works (includes doors, windows, shelves, ceiling, carpentry, tile works, painting) L.S. F. Steel Works (includes railings, roof framing and roofing) L.S. G. Plumbing/Sanitary Works (includes septic tank, sewer lines, down spouts, etc.) L.S. H. Electrical Works (to include CCTV and paging system) L.S. I. Fire Sprinkler System (partial-within the building only) L.S TOTALFORPART"B”, CONSTRUCTION STAGE PART C PROCUREMENT OF THERMAL OXIDATION SYSTEM Phase1 Procurement shall include the following items with the specification stated in the Terms of Reference L.S. Amount 2-Units 10TPD Solid Waste Thermal Oxidation System TOTALFORPART"C",PROCUREMENT STAGE PART D TESTING AND COMMISSIONING L.S Amount TOTAL FOR PART"D", TESTING & COMMISSIONING STAGE TOTALBID AMOUNT Amount in Words: Prepared by: Name of Contractor Section IX. Checklist of Technical and Financial Documents Checklist of Technical and Financial Documents I. TECHNICAL COMPONENT ENVELOPE Class “A” Documents Legal Documents (a) Valid PhilGEPS Registration Certificate (Platinum Membership) (all pages);or (b) Registration certificate from Securities and Exchange Commission (SEC), Department of Trade and Industry (DTI) for sole proprietorship, or Cooperative Development Authority (CDA) for cooperatives or its equivalent document; and (c) Mayor’s or Business permit issued by the city or municipality where the principal place of business of the prospective bidder is located, or the equivalent document for Exclusive Economic Zones or Areas; and (d) Tax clearance per E.O. No. 398, s. 2005, as finally reviewed and approved by the Bureau of Internal Revenue (BIR). Technical Documents  (f) Statement of the prospective bidder of all its ongoing government and private contracts, including contracts awarded but not yet started, if any, Whether similar or not similar in nature and complexity to the contract to be bid; and  (g)Statement of the bidder’s Single Largest Completed Contract (SLCC) similar to the contract to be bid, except under conditions provided under the rules; and  (h)Philippine Contractors Accreditation Board (PCAB) Triple A License, DPWH Registration; and registration for the type and cost of the contract to be bid; and  (i) Original copy of Bid Security. If in the form of a Surety Bond, submit also a certification issued by the Insurance Commission; or Original copy of Notarized Bid Securing Declaration; and  (j)Project Requirements, which shall include the following: a. Organizational chart for the contract to be bid; b. List of contractor’s key personnel (e.g., Project Manager, Project Engineers, Materials Engineers, and Foremen), to be assigned to the contract to be bid, with their complete qualification and experience data; c. List of contractor’s major equipment units, which are owned, leased, and/or under purchase agreements, supported by proof of ownership or certification of availability of equipment from the equipment less or/vendor for the duration of the project, as the case may be; and  (k)Original duly signed Omnibus Sworn Statement (OSS); and if applicable, Original Notarized Secretary’s Certificate in case of a corporation, partnership, or cooperative; or Original Special Power of Attorney of all members of the joint venture giving full power and authority to its officer to sign the OSS and do acts to represent the Bidder. Additional Documents under Annex “G” (Design and Build): i. Preliminary Conceptual Design Plans in accordance with the degree of detail specified by LGU-KALIBO; ii. Design and Construction Methods iii. List of design and construction personnel to be assigned to the contract to bid, with their complete qualification and experience data; iv. Value engineering analysis of design and construction method. Financial Documents (l) The prospective bidder’s audited financial statements, showing, among others, the prospective bidder’s total and current assets and liabilities, stamped “received” by the BIR or its duly accredited and authorized institutions, for the preceding calendar year which should not be earlier than two (2) years from the date of bid submission; and  (m) The prospective bidder’s computation of Net Financial Contracting Capacity (NFCC). Class “B” Documents  (n) If applicable, duly signed joint venture agreement (JVA) SEC and PCAB Registered in accordance with RA 4566 and its IRR in case the joint venture is already in existence; or Duly notarized statements from all the potential joint venture partners stating that they will enter into and abide by the provisions of the JVA in the instance that the bid is successful. II. FINANCIAL COMPONENT ENVELOPE  (o) Original of duly signed and accomplished Financial Bid Form; and Other documentary requirements under RA No.9184  (p) Original of duly signed Bid Prices in the Bill of Quantities; and (q) Duly accomplished Detailed Estimates Form, including a summary sheet indicating the unit prices of construction materials, labor rates, and equipment rentals used in coming up with the Bid; and  (r) Cash Flow by Quarter. Pre-bid Conference Date Time Venue 22/10/2026 9:00 AM 2nd floor, Municipal Conference Hall, Old Building, Kalibo, Aklan Created by Leah Ely Yarre Date Created 13/10/2026 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party. ©&nbsp2004-2026 DBM Procurement Service. All rights reserved. Help | Contact Us | Sitemap