Procurement of Motor Vehicle

Invitation to Bid for THE PROCUREMENT OF MOTOR VEHICLES 1) The Provincial Government of Palawan, through the Locally Funded (OBR No. CAA-26-00723-LF-PPE) intends to apply the sum of Twelve Million Pesos Only (PhP 12,000,000.00) being the Approved Budget for the Contract (ABC) to payments under the contract for PROCUREMENT OF MOTOR VEHICLES. Bids received in excess of the ABC shall be automatically rejected at bid opening. 2) The Provincial Government of Palawan now invites bids for the above Procurement Project. Delivery of the Goods is required by within seven (7) calendar days. Bidders should have completed, within five (5) years from the date of submission and receipt of bids, contracts similar to the Project. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II. Instructions to Bidders. 3) Bidding will be conducted through competitive bidding procedures using a non-discretionary “pass/fail” criterion as specified in the IRR of RA No. 12009 The award criterion and the manner of bid opening shall be based on the Most Economically Advantageous Responsive Bidder (MEARB). Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA No. 5183. 4) Interested Bidders may obtain further information from Bids and Awards Committee (BAC) Secretariat, Provincial Government of Palawan and inspect the Bidding Documents at the address given below during office hours, Monday to Thursday, 8:00 AM to 7:00 PM. 5) A complete set of Bidding Documents may be acquired by interested Bidders on October 14, 2026, at 9:30 AM from the address given below upon payment of the applicable fee for the Bidding Documents, pursuant to the latest Guidelines issued by the GPPB, in the amount of Twenty-Five Thousand Pesos Only (P 25,000.00). 6) The Provincial Government of Palawan will hold a Pre-Bid Conference on October 22, 2026, at 9:30 AM at BAC Conference Room, West Wing, 2nd floor, Gov. Ramon V. Mitra Building, Capitol Compound, Puerto Princesa City, Palawan and/or through video conferencing via Zoom, which shall be open to prospective Bidders. 7) Bids must be duly received by the BAC Secretariat through manual submission at the Office of the BAC Secretariat, West Wing, 2nd floor, Gov. Ramon V. Mitra Building, Capitol Compound, Puerto Princesa City, Palawan or online by sending their eligibility requirements thru email at [email protected] in compressed format and with password with attached proof of receipt that the hardcopies of documents were sent on or before 9:00 AM of November 04, 2026. An electronic copy that cannot be opened, or is corrupted, shall be considered not responsive and, thus, will be automatically disqualified. Late bids shall not be accepted. 8) All Bids must be accompanied by Bid Security in any of the acceptable forms and in the amount stated in ITB Clause 16.1. 9) Bid opening shall be conducted in two stages at the BAC Conference Room, West Wing, 2nd Floor, Gov. Ramon V. Mitra Building, Capitol Compound, Puerto Princesa City, Palawan, and/or via Zoom. The technical proposals shall be opened at 9:30 AM on November 4, 2026, while the financial proposals of bidders who pass the technical evaluation shall be opened at 9:30 AM on November 11, 2026. Bids will be opened in the presence of the bidders' representatives who choose to attend the activities. 10) All prospective bidders are strongly encouraged to attend the Pre-Bid Conference to raise inquiries and seek clarifications regarding the project to be bid. Attendance, while not mandatory, is highly recommended to ensure full understanding of the bidding requirements. 11) Prospective bidders shall submit a second (2nd) copy of their technical and financial proposals, each contained in separate sealed envelopes, enclosed in a sealed envelope marked as “Copy 1.” The original and duplicate copies shall be enclosed together in a single mother envelope, properly sealed, marked, and submitted per project. 12) All pages of the submitted documents, including annexes and title pages, must be complete, properly tabbed, labeled, and numbered, with the authorized representative’s signature affixed beside the page number. 13) Schedule of Activities: ACTIVITIES PLACE DATE & TIME 1. Pre-Proc Conference Office of the BAC Secretariat, West Wing, 2nd floor, Gov. Ramon V. Mitra Building, Capitol Compound October 05, 2026 2.Issuance of Bid Documents Office of the BAC Secretariat, West Wing, 2nd floor, Gov. Ramon V. Mitra Building, Capitol Compound October 14, 2026 3. Pre-bid Conference BAC Conference Room, West Wing, 2nd floor, Gov. Ramon V. Mitra Building, Capitol Compound October 22, 2026 4. Deadline of Submission of Bids Office of the BAC Secretariat, West Wing, 2nd floor, Gov. Ramon V. Mitra Building, Capitol Compound On or before 9:00 AM of November 04, 2026 5. Opening of Technical Proposals BAC Conference Room, West Wing, 2nd floor, Gov. Ramon V. Mitra Building, Capitol Compound November 04, 2026, at 9:30 AM 6. Opening Financial Proposals of bidders who pass the Technical Evaluation of Technical Proposal BAC Conference Room, West Wing, 2nd floor, Gov. Ramon V. Mitra Building, Capitol Compound November 11, 2026, at 9:30 AM 14) The Provincial Government of Palawan reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Section 70 of R.A. No. 12009, without incurring any liability to the affected Bidder or Bidders. 15) For further information, please refer to: ENGR. RENIEL Z. ROCABERTE Head, Bids and Awards Committee (BAC) Secretariat Provincial Capitol Compound, Puerto Princesa City, Palawan, 5300 (048)423-5286 16) You may visit the following websites: For downloading of Bidding Documents: https://notices.philgeps.gov.ph and http://palawan.gov.ph/bids/ [Date of Issue October 14, 2026] JEREMIAS Y. ALILI BAC-Chairperson Pre-bid Conference Date Time Venue 22/10/2026 9:00 AM Office of the BAC Secretariat, West Wing, 2nd floor, Gov. Ramon V. Mitra Building, Capitol Compound, Puerto Princesa City, Palawan Other Information 1 PLUG-IN HYBRID ELECTRIC MULTI-PURPOSE VEHICLE Vehicle Classification: Multi-Purpose Vehicle (MPV): brand-new and current production model Seating Capacity: Minimum of seven (7) persons including driver Propulsion: Plug-in Hybrid Electric Vehicle (PHEV) gasoline/electric EV Driving Range: At least 150 km (NEDC or equivalent recognized test standard) Combined Driving Range: At least 900 km under a recognized test standard Electric Motor Output: At least 250 PS or equivalent Electric Motor Torque: At least 300 Nm Traction Battery: Automotive-grade lithium-based traction battery, including Lithium Iron Phosphate (LFP) or equivalent technology, meeting applicable automotive safety standards Battery Capacity: At least 30 kWh Transmission/ Drive: Automatic/electronically controlled drive system Safety: ABS, electronic stability control, traction control, airbags, parking sensors/cameras and advanced driver-assistance/safety systems Charging: AC charging capability: appropriate charging equipment/cable included 2 units 2 PLUG-IN HYBRID ELECTRIC 4X4 PICK-UP TRUCK WITH ENHANCED DRIVER-ASSISTANCE AND SAFETY SYSTEMS Vehicle Classification: Pick-up Truck; brand-new and current production model Seating Capacity: Minimum of five (5) persons including driver Propulsion: Plug-in Hybrid Electric Vehicle (PHEV) gasoline/electric Drive System: All-Wheel Drive (AWD) or Four-Wheel Drive (4WD) EV Driving Range: At least 90 km (NEDC or equivalent recognized test standard) Combined Driving Range: At least 750 km under a recognized Test standard Electric Motor Output: At least 400 PS or equivalent Electric Motor Torque: At least 600 Nm Traction Battery: Automotive-grade lithium-based traction battery, including Lithium Iron Phosphate (LFP) or equivalent technology, meeting applicable automotive safety standards Battery Capacity: At least 25 kWh Transmission/Drive: Automatic/electronically controlled drive system Safety: ABS, electronic stability control, traction control, airbags, parking sensors/ cameras and advanced driver-assistance/safety systems Advanced Driver-Assistance and Safety: Adaptive cruise control with stop-and-go functionality, predictive forward-collision warning, automatic emergency braking, lane-departure warning, lane-keeping assistance, blind-spot monitoring, rear cross- traffic alert with braking assistance, and head-up driver-information display or equivalent systems Charging: AC charging capability; appropriate charging equipment/cable included 1 unit 3 PLUG-IN HYBRID ELECTRIC 4X4 PICK-UP TRUCK Vehicle Classification: Pick-up Truck; brand-new and current production model Seating Capacity: Minimum of five (5) persons, including driver Propulsion: Plug-in Hybrid Electric Vehicle (PHEV) gasoline/electric Drive System: All-Wheel Drive (AWD) or Four-Wheel Drive (4WD) EV Driving Range: At least 90 km (NEDC or equivalent recognized test standard) Combined Driving Range: At least 750 km under a recognized test standard Electric Motor Output: At least 400 PS or equivalent Electric Motor Torque: At least 600 Nm Traction Battery: Automotive-grade lithium-based traction battery, including Lithium Iron Phosphate (LFP) or equivalent technology, meeting applicable automotive safety standards Battery Capacity: At least 25 kWh Transmission/Drive: Automatic/electronically controlled drive system Safety: ABS, electronic stability control, traction control, airbags, parking sensors/cameras anc advanced driver-assistance/safety systems charging: AC charging capability: appropriate charging equipment/ cable included 1 unit OTHER MANDATORY REQUIREMENTS: 1. Authorized Local After-Sales Service and Warranty Support: The offered vehicles shall be supported by an existing manufacturer- or Official Philippine distributor-authorized service facility within Puerto Princesa City, fully capable of undertaking preventive maintenance, warranty servicing and claims, computerized diagnostics, repair, software/firmware servicing where applicable, high- voltage and PHEV system diagnosis and repair, traction-battery diagnosis, and replacement of warranted components. The authorized service facility shall have manufacturer-trained or manufacturer-authorized technical personnel, appropriate diagnostic equipment and tools, and access to the manufacturer's/distributor's technical and warranty support system. 2.Service Responsiveness: Warranty. diagnostic, maintenance and repair concerns shall be receivable and actionable locally in Puerto Princesa City without requiring the Provincial Government to routinely transport the vehicle outside Palawan for initial diagnosis, ordinary preventive maintenance, warranty processing, or repairs that can reasonably be undertaken by an authorized service facility. For vehicle immobilization or warranty-related concerns, the supplier shall provide prompt technical assistance and facilitate recovery/towing, where necessary. in accordance with the manufacturer's warranty and roadside-assistance program. 3.Manufacturer/Distributor Authorization: The bidder shall be an authorized dealer, distributor Or supplier of the offered vehicles, or shall submit a valid authorization issued by the manufacturer or official Philippine distributor authorizing it to offer, sell, deliver, warrant, and provide or cause the provision of after-sales support for the offered vehicles within the Province of Palawan. Where the bidder represents that it holds exclusive distributorship or dealership rights within the Province of Palawan, a current Certificate of Exclusive Distributorship/Dealership, or equivalent proof of such territorial authorization, issued by the manufacturer or official Philippine distributor shall be submitted. 4.Certificate of Availability of Units: The bidder shall submit a certification that the required units, in the specifications and quantities offered, are available for delivery within the prescribed contractual delivery period, indicating the source and availability status of the units. 5.Availability of Parts and Consumables: The bidder shall submit a certification from the manufacturer, official Philippine distributor, or authorized service facility confirming the ready availability, through its local or established distribution network, of routine preventive-maintenance consumables and commonly replaced parts for the Offered vehicles. This shall include, as applicable, filters, brake components, suspension and steering service components, electrical components, charging-related components, sensors, lamps, wipers, and other ordinary maintenance and replacement parts. 6.Comprehensive Vehicle Warranty: The offered vehicles shall carry a manufacturer-backed comprehensive vehicle warranty of not less than six (6) years or 150,000 kilometers, whichever comes first, or better effective upon acceptance by the Provincial Government. 7.Traction Battery Warranty: The high-voltage traction battery shall carry a manufacturer-backed warranty of not less than eight (8) years or 160,000 kilometers, whichever comes first. or better, effective upon acceptance by the Provincial Government. 8.Electric Drive and High-voltage System Warranty: The electric drive system and covered high-voltage components shall carry a manufacturer-backed warranty of not less than eight (8) years or 150,000 kilometers, whichever comes first, or better effective upon acceptance by the Provincial Government. 9.Preventive Maintenance Package: The contract price shall include a preventive-maintenance service package covering not less than six (6) years or 120,000 kilometers, whichever comes first, including labor and such parts, lubricants, fluids and consumables as are expressly covered under the manufacturer’s/distributor’s standard preventive- maintenance package. 10.Registration and Insurance The contract price shall include: • LTO registration for three (3) years, or the maximum initial registration period legally available for the vehicle; • GSIS comprehensive motor vehicle insurance coverage for one (1) year, including payment of the corresponding insurance premiums: • GSIS Compulsory Third-Party Liability (CTPL insurance coverage, including payment of the corresponding premium, as required for registration and lawful operation of the vehicle; and • all documentation, fees, processing and coordination necessary for the registration, GSIS insurance coverage, and lawful operation of the vehicles upon delivery and acceptance by the Provincial Government • All insurance policies and certificates shall identify the Provincial Government of Palawan as the registered owner and/or insured party, as applicable, and shall be turned over together with the vehicle upon delivery 11.Charging Equipment and Accessories: Each vehicle shall be delivered complete with the manufacturer's standard charging equipment/cables appropriate to the offered PHEV together with the standard tools, emergency equipment, owner's manuals, warranty /service documentation and standard accessories supplied with the vehicle 12.Standard Manufacturer/Dealer Inclusions: All standard accessories, equipment, tools and promotional or dealer inclusions ordinarily supplied with the offered vehicle at the time of delivery shall be included without additional cost to the Provincial Government, provided that such inclusions shall not substitute for any mandatory technical or contractual requirement 13.Delivery and Pre-Delivery Requirements: The vehicles shall be delivered to the Provincia Government of Palawan at the designated delivery point in Puerto Princesa City within seven (7 calendar days from receipt of the Notice to Proceed, complete and ready for operation. Prior to delivery, each vehicle shall have undergone the manufacturer's or authorized dealer's prescribed Pre-Delivery Inspection (PDI) and shall be free from defects, damage, warning indications, or deficiencies affecting its safe and proper operation. Each vehicle shall be delivered complete with the required charging equipment and cables, standard tools, emergency equipment, accessories, and all other equipment and inclusions forming part of the Contract. The supplier shall ensure that the vehicle's registration, insurance, warranty, service, and other documents required under the Contract have been completed or are ready for turnover upon delivery, Physical delivery of the vehicles shall not, by itself, constitute final acceptance by the Provincial Government. 14.Operator Familiarization and Final Acceptance: Before final acceptance, the supplier shall conduct operator familiarization and basic operation and maintenance training for designated PGP drivers and personnel. Training shall cover PHEV operation and driving modes, charging and electrical safety, dashboard indicators and warnings, routine checks PMS requirements, battery and high-voltage safety, and procedures for breakdowns, towing, repairs warranty claims, and service assistance. The supplier shall also provide the operator's manual, warranty and service documents. PMS schedule, charging instructions, breakdown and roadside-assistance procedures, and authorized local service contacts, in printed and/or electronic form. Training shall include a practical demonstration of basic vehicle operation and charging and shall be conducted by qualified supplier, manufacturer. distributor, or authorized service personnel at no additional cost to PGP. Completion of the training, demonstration, and documentary turnover, evidenced by a signed Training and Turnover Certificate, shall be a condition precedent to final acceptance. Purpose: for the use of the Peace and Security Cluster x-x-x-x Nothing Follows x-x-x-x Created by Arjay Ryan Cabanos Garcellano Date Created 13/10/2026 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party. ©&nbsp2004-2026 DBM Procurement Service. All rights reserved. Help | Contact Us | Sitemap