Procurement of Airborne Lidar Mapping System, Laser Measuring Equipment, and GIS Processing Software and Hardware

INVITATION TO BID FOR PROCUREMENT OF AIRBORNE LIDAR MAPPING SYSTEM, LASER MEASURING EQUIPMENT, AND GIS PROCESSING SOFTWARE AND HARDWARE 1) The City Government of Tarlac, through the Trust Fund 2026 intends to apply the sum of Three Million Nine Hundred Thousand Pesos Only (Php 3,900,000.00) being the Approved Budget for the Contract (ABC) to payments under the contract for Procurement of Airborne LiDAR Mapping System, Laser Measuring Equipment, and GIS Processing Software and Hardware. Bids received in excess of the ABC shall be automatically rejected at bid opening. 2) The City Government of Tarlac now invites bids for Airborne LiDAR Mapping System, Laser Measuring Equipment, and GIS Processing Software and Hardware. Delivery of the Goods is required within Fifteen (15) days. Bidders should have completed, at least two (2) years from the date of submission and receipt of bids, contracts similar to the Project. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II. Instructions to Bidders. 3) Bidding will be conducted through competitive bidding procedures using a non-discretionary “pass/fail” criterion as specified in the IRR of RA No. 12009. Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA No. 5183. 4) Interested Bidders may obtain further information from City Government of Tarlac and inspect the Bidding Documents at the address given below from 7:30 a.m. to 6:30 p.m. (Monday to Thursday). 5) A complete set of Bidding Documents may be acquired by interested Bidders on 16 October 2026 from the address given below 2/F Legislative Building, BAC Office, Brgy. Ligtasan, Tarlac City, Tarlac upon payment of the applicable fee for the Bidding Documents, pursuant to the latest Guidelines issued by the GPPB, in the amount of Five Thousand Pesos Only (Php 5,000.00). It may also be downloaded free of charge from the website of the Philippine Government Electronic Procurement System (PhilGEPS) and the website of the Procuring Entity, provided that Bidders shall pay the applicable fee for the Bidding Documents not later than the submission of their bids. 6) The City Government of Tarlac will hold a Pre-Bid Conference at 1:30 p.m. on 26 October 2026 at 2/F Legislative Building, BAC Office, Brgy. Ligtasan, Tarlac City, Tarlac which shall be open to prospective Bidders. 7) Bids must be duly received by the Bids and Awards Committee (BAC) Secretariat through manual submission at the office address indicated below, on or before 1:30 p.m. on 09 November 2026. Late bids shall not be accepted. 8) All Bids must be accompanied by a Bid Security in any of the acceptable forms and in the amount stated in ITB Clause 16.1. 9) Bid opening shall be on 2:00 p.m. on 09 November 2026 at 2/F Legislative Building, BAC Office, Brgy. Ligtasan, Tarlac City, Tarlac. Bids will be opened in the presence of the Bidders’ representatives who choose to attend the activity. 10) The City Government of Tarlac reserves the right to reject items not conforming to specifications at no cost to the government. 11) The City of Government of Tarlac reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Section 70 of R.A. No. 12009, without incurring any liability to the affected Bidder or Bidders. 12) For further information, please refer to: Sofia Masa Hosef A. Sembrano Bids and Awards Committee Office 2/F Legislative Building, BAC Office, Brgy. Ligtasan, Tarlac City, Tarlac, 2300 0969-638-7742 [email protected] 16 October 2026