Audio Visual Equipment, Supplies and Peripherals

Section I. Invitation to Bid PAMANTASAN NG LUNGSOD NG MAYNILA Gen. Luna corner Muralla Street, Intramuros, Manila | https://plm.edu.ph PLM - BIDS and AWARDS COMMITTEE (PLM-BAC) Invitation to Bid for Audio Visual Equipment, Supplies and Peripherals 1)The Pamantasan ng Lungsod ng Maynila (PLM), through the PLM’s Corporate Budget for the contract approved by the Board of Regents for CY 2026 [ Approved Budget for the Contract (ABC) refers to the budget for the contract duly approved by the Head of the Procuring Entity (HoPE), within the authorized amount in the General Appropriations Act (GAA), continuing, and automatic appropriations, or other authorized source of funds, in the case of National Government Agencies (NGAs); the corporate operating budget approved by the governing Boards, pursuant to Executive Order (EO) No. 518, s. 1979, entitled “Establishing a Procedure for the Preparation and Approval of the Operating Budgets of Government Owned or Controlled Corporations, in the case of GOCCs, GFIs, and RA No. 8292, or the “Higher Education Modernization Act of 1997”, in the case of SUCs; and the budget for the contract approved by the Sanggunian through an appropriation ordinance in the case of LGUs. For multi-year contracts, for which a Multi-Year Contractual Authority (MYCA) or an equivalent document is required, the ABC shall be the total project cost reflected in the MYCA or equivalent document (Section 5(a), RA No. 12009); ] intends to apply the sum of Four Million One Hundred Seventy-Five Thousand Eleven Pesos and 28/100 Pesos (PhP4,175,011.28) being the Approved Budget for the Contract (ABC) to payments under the contract for Audio Visual Equipment, Supplies and Peripherals. Bids received in excess of the ABC shall be automatically rejected at bid opening. The PLM, through the PLM’s Corporate Budget for the contract approved by the Board of Regents for CY 2026[ Ibid.] intends to apply the sum of Four Million One Hundred Seventy-Five Thousand Eleven Pesos and 28/100 Pesos (PhP4,175,011.28) [which composed of 51 Lots] being the Approved Budget for the Contract (ABC) to payments under the contract for each lot/item. Bids received in excess of the ABC for each lot shall be automatically rejected at bid opening. 2)The PLM now invites bids for Audio Visual Equipment, Supplies and Peripherals[ A brief description of the type(s) of Goods should be provided, including quantities, location of project, and other information necessary to enable potential Bidders to decide whether or not to respond to the invitation.]. Delivery of the Goods is required within Forty-Five (45) Calendar Days upon Receipt of the Notice to Proceed (NTP). Bidders should have completed, at least Five (5) Years from the date of submission and receipt of bids, contracts similar to the Project. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II. Instructions to Bidders. 3)Bidding will be conducted through competitive bidding procedures using a non-discretionary “pass/fail” criterion as specified in the IRR of RA No. 12009. i)Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA No. 5183. 4)Interested Bidders may obtain further information from PLM and inspect the Bidding Documents at the address given below from 7:00 a.m. to 6:00 a.m. 5)A complete set of Bidding Documents may be acquired by interested Bidders on October 20, 2026, 8:00 a.m. to November 11, 2026, 12:00 p.m. from the address given below Procurement Office, Pamantasan ng Lungsod ng Maynila, General Luna St. corner Muralla St., Intramuros, Manila upon payment of the applicable fee for the Bidding Documents, pursuant to the latest Guidelines issued by the GPPB, in the amount of [See updated rates below per PLM-BAC Resolution No. 2023-04-07]: Approved Budget for the Contract (ABC, PhP) Rates (PhP) 500,000 and below 500.00 More than 500,000 up to 1 Million 1,000.00 More than 1 Million up to 3 Million 3,000.00 More than 3 Million up to 5 Million 5,000.00 More than 5 Million up to 9 Million 7,000.00 More than 9 Million up to 11 Million 9,000.00 More than 11 Million up to 13 Million 11,000.00 More than 13 Million up to 15 Million 13,000.00 More than 15 Million up to 50 Million 25,000.00 More than 50 Million up to 500 Million 50,000.00 NOTE: The cost of Bidding Documents will depend on the Lots (total ABC) on which the bidder intends to participate. It may also be downloaded free of charge from the website of the Philippine Government Electronic Procurement System (PhilGEPS) and the website of the Procuring Entity, provided that Bidders shall pay the applicable fee for the Bidding Documents not later than the submission of their bids. 6)The PLM will hold a Pre-Bid Conference on October 28, 2026, 1:00 p.m. at 2nd Floor, Room 203, Gusaling Emilio Ejercito (GEE), Pamantasan ng Lungsod ng Maynila, General Luna St. corner Muralla St., Intramuros, Manila via Face-to-Face Conferencing, which shall be open to prospective Bidders. 7)Bids must be duly received by the Bids and Awards Committee (BAC) Secretariat through MANUAL SUBMISSION at the office address indicated below, on or before November 11, 2026, 12:00 p.m. LATE BIDS SHALL NOT BE ACCEPTED. 8)All Bids must be accompanied by a Bid Security in any of the acceptable forms and in the amount stated in ITB Clause 16.1. 9)Bid opening shall be on November 11, 2026, 1:00 p.m. at 2nd Floor, Room 203, Gusaling Emilio Ejercito (GEE), Pamantasan ng Lungsod ng Maynila, General Luna St. corner Muralla St., Intramuros, Manila via Face-to-Face Conferencing. Bids will be opened in the presence of the Bidders’ representatives who choose to attend the activity. 10)The PLM warns the public/bidders of unscrupulous individuals and groups posing as officers/employees of the PLM soliciting money, gifts, favors or benefits for alleged aid for whatever purpose. DO NOT GIVE anything to these unscrupulous individuals and groups. The PLM thus enjoins the cooperation of the public/bidders to report these individuals/groups to the PLM-Bids and Awards Committee and BAC Secretariat. 11)The PLM reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Section 70[ Reservation Clause ] of R.A. No. 12009, without incurring any liability to the affected Bidder or Bidders. 12)For further information, please refer to: Contact Person: RON MARR P. EVANGELISTA, Project Coordinator Procurement Office, Ground Floor, Gusaling Villegas, Pamantasan ng Lungsod ng Maynila Gen. Luna corner Muralla Streets, Intramuros, Manila Telefax No. : (02) 8528-4592 e-mail Address : [email protected] / [email protected] 13)You may visit the following websites: For downloading of Bidding Documents: www.plm.edu.ph and/or www.philgeps.gov.ph Date of Issue: October 20, 2026 SGD. ATTY. RELSON P. MORAL PLM-BAC Chairperson