GSO-26-427-NP (TF) Repainting of Outer Walls of the Iloilo Provincial Capitol, Bonifacio Drive, Iloilo City

Republic of the Philippines Province of Iloilo BIDS AND AWARDS COMMITTEE INVITATION FOR NEGOTIATED PROCUREMENT (TWO FAILED BIDDINGS) Repainting of Outer Walls of the Iloilo Provincial Capitol, Bonifacio Drive, Iloilo City RFQ. No. GSO-26-427-NP (TF) DATE: October 19, 2026 TO ___________________________________ ___________________________________ ___________________________________ (Supplier's Name and Office Address) In view of the failed biddings held last June 23, 2026, and September 22, 2026 The Iloilo Provincial Government (IPG), through its Bids and Awards Committee (BAC), invites PhilGEPS-registered suppliers under Platinum category to participate in the negotiation for the project: Repainting of Outer Walls of the Iloilo Provincial Capitol at Bonifacio Drive, Iloilo City in accordance with Section 35.1 of the Implementing Rules and Regulations of R.A. No. 12009, otherwise known as the “The New Government Procurement Act." Following completion of the negotiations, kindly submit a best offer based on the final technical and financial requirements of the item(s) listed below, subject to the attached Terms and Conditions, stating the shortest time of delivery, and submit your bid duly signed by your authorized representative on or before the opening of quotations/bids on November 10, 2026 at 9:00 AM with the Bids and Awards Committee at the 5th Floor, New Iloilo Provincial Capitol, Bonifacio Drive, Iloilo City after payment of the RFQ form in the amount of Ten Thousand Pesos (Php 10,000.00) The schedule of key procurement activities for this contract is shown below: Activities Place Date Time Negotiation Conference Bids and Awards Committee Secretariat, 5th Floor, New Iloilo Provincial Capitol, Bonifacio Drive, Iloilo City, Philippines and/or through videoconferencing/webcasting via Zoom Conference. Meeting ID and Password shall be: Zoom ID: 434 085 1724 // Password: 0922 October 27, 2026 9:00 AM Deadline of Submission of Bid Proposal and Opening of Bids Bids and Awards Committee Secretariat, 5th Floor, New Iloilo Provincial Capitol, Bonifacio Drive, Iloilo City, Philippines November 10, 2026 9:00 AM and 9:01 AM, Respectively (SGD) ATTY. DENNIS T. VENTILACION BAC Chairperson X All Bids must be complete. Partial Bids are allowed. Item No. Quantity Unit Description Estimated Unit Cost Total Cost 1 1 Job Contract furnishing of labor, materials, tools, equipment and other incidentals necessary for the Repainting of Outer Walls of the Iloilo Provincial Capitol at Bonifacio Drive, Iloilo City as per plan and specifications….. Scope of Works: B.5 Project Sign Board/Billboard B.7 Occupational Safety and Health Program I. Site Works II. Painting Works III. Retrofitting Works IV. Iloilo Provincial Capitol Waterproofing 7,000,000.00 TERMS AND CONDITIONS 1. Contract period shall be Seventy (70) calendar days. 2. Winning bidder shall start the work five (5) days upon the receipt of Notice to Proceed (NTP) 3. Winning bidder shall inform the Office of the Provincial Engineer in writing five (5) days prior to start of work. 4. Contractor shall provide safety precaution during works and shall be liable for the damages to person/property arising from the execution of work. 5. Liquidated damages shall be charged to the Contractor for every day of delay as provided in R.A. 12009. 6. Works shall conform to the approved plans and specifications. 7. All materials shall be delivered on the job site and inspected by the Project-in-Charge prior to start of work. 8. Contractor must observe cleanliness on the job site upon the acceptance, during and after the completion of work. Kindly indicate the DELIVERY PERIOD and BID AMOUNT IN WORDS and FIGURES in the space provided below. Non-compliance shall be a ground for DISQUALIFICATION. TOTAL BID AMOUNT IN FIGURES: ₱_______________ Statement of Delivery Period: ___________________________________________________ Bid Amount in Words: _________________________________________________________ Place of Delivery: Iloilo Provincial Capitol, Bonifacio Drive, Iloilo City ABC: ₱ 7,000,000.00 Kindly submit your best offer with the following requirements: 1. PhilGEPS Certificate of Registration under Platinum category; 2. Omnibus Sworn statement specifying the RFQ Number for procurement projects with ABC above ₱50,000.00; 3. Notarized Authority of the Signatory, if representative (SPA of proprietor for single proprietorship/Secretary's Certificate for Corporation); 4. Updated Mayor's Permit if the same is indicated as "EXPIRED" in the PhilGEPS Certificate of Registration, Platinum category. For expired Mayor’s Permit, the official receipt as proof that the supplier has applied for renewal will be accepted, provided, that the renewed permit will be required as a post-qualification requirement; 5. Updated DTI/SEC/CDA Registration if the same is indicated as "EXPIRED" in the PhilGEPS Certificate of Registration, Platinum category; 6. For the procurement of Infrastructure Projects, bidders must submit a valid Philippine Contractors Accreditation Board (PCAB) License and indicate compliance with the Manpower Requirements; 7. Updated Tax Clearance if the same is indicated as "EXPIRED" in the PhilGEPS Certificate of Registration, Platinum category; 8. Income or Business Tax Returns for procurement projects with Approved Budget for the Contract (ABC) above ₱500,000.00. 9. Audited Financial statements, showing, among others, the prospective total and current assets and liabilities, stamped “received” by the BIR or its duly accredited and authorized institutions, for the preceding calendar year which should not be earlier than two (2) years from the date of submission; for the type and cost of the contract to bid. 10. Statement of all its on-going contracts government and private contracts including contracts awarded but not yet started, if any. The statement shall include, for each contract, the following: (a) Name/Date of the Contract (b) Contract Duration (c) Owner’s Name & address (d) Nature of work (e) Contractor’s Role (f) total contract value (g) Percentages of planned and actual accomplishments and (h) value of outstanding works. The statement shall be supported by a Notice of Award or Notice to Proceed issued by the Owner. 11. Statement of the Single Largest Completed Contract (SLCC) government and private contracts. The statement shall be the following: (a) Name/Date of the Contract (b) Contract Duration (c) Owner’s Name & address (d) Nature of work (e) Contractor’s Role (f) total contract value at completion. The statement shall be supported by THE CERTIFICATES OF Completion and Acceptance issued by the Owner; or Constructors Performance Evaluation System (CPES) rating sheets & Notice to Proceed issued by the Owner. 12. NFCC Computation 13. Valid Joint Venture (JVA) or, lieu thereof, duly notarized statements from all the potential Joint Venture partners stating that they will enter into and abide by the provisions of the JVA in the instance that the bid is successful shall be included in the bid. 14. Required bid Security a. Cash, MC or BG (2% of ABC) ₱ _________________ b. Surety bond (5% of the ABC) ₱ _________________ c. Bid Security Declaration ₱ _________________ Amount of the Bid Security ₱ _________________ Bid Security ( ) Sufficient ( ) Insufficient 15. Project Requirements, which shall include the following: a. Organizational Chart for the Project b. List of contractor’s personnel (ex. Project Manager, Project engineers, Materials Engineers and Foremen, to be assigned to the contract to be bid, with their complete qualification and experience data. c. List of contractor’s equipment units which are owned and laboratory equipment units which are owned, leased, and/or under purchase agreements, supported by certification of availability of equipment lessor/ vendor or the duration of the project. Note: 1. The Bids and Awards Committee may require additional documents/requirements agreed upon during the negotiation conference. 2. Kindly indicate the RFQ Number and date of opening of bids on the outside of the envelope. Province of Iloilo Bids and Awards Committee Request for Price Quotation No: GSO-26-427-NP(TF) Reference PR No: GSO-26-427 Terms and Conditions: 1. All entries must be filled-up, written, or printed legibly. Failure to use this form will result to disqualification of your bid. 2. Delivery period: within Seventy (70) calendar days upon receipt of the Notice to Proceed. 3. Bids and bid securities shall be valid for one hundred twenty (120) calendar days from the date of the opening of bids. 4. Bids exceeding from the Approved Budget for the Contract (ABC) shall be disqualified. 5. The participating bidder/supplier or an authorized representative must indicate an active email address or working fax number. Absence of both shall be a ground for disqualification. Notice to the bidder through either of these means (email/working fax number) is considered sufficient notice. 6. The supplier must indicate its complete business/mailing address. Otherwise, the lack thereof is a ground for disqualification. 7. The supplier/awardee(s) must conform to the Notice of Award within three (3) calendar days from notice of such award and enter into contract with the Procuring Entity within ten (10) calendar days from receipt by the winning bidder of the Notice of Award. Otherwise, the award shall be forfeited or cancelled. 8. The AWARDEE shall be responsible for the source(s) of his supplies, materials, equipment and shall make deliveries in accordance with the schedule, quality and specifications of award and purchase order. Failure of the AWARDEE to comply with the same shall be ground for the cancellation of the award and purchase order issued to the AWARDEE. 9. All deliveries by suppliers shall be subject to inspection and acceptance by the representative of the General Services Office and End User. 10. Rejected deliveries shall be construed as non-delivery of the product(s)/item(s) so ordered and shall be subject to liquidated damages, subject to the terms and conditions prescribed under paragraph 11 hereof. 11. Supplier shall guarantee his deliveries to be free from defects. Any defective item(s)/product(s) therefore that may be discovered by the End-User within the warranty period after acceptance of the same shall be replaced by the supplier within seven (7) calendar days upon receipt of a written notice to that effect. 12. Performance Security or Warranty Security, as the case may be, shall be required from the winning bidder in accordance with the provisions of R.A. No. 12009 and its Implementing Rules and Regulations. 13. When an occurrence of a tie among bidders takes place, i.e., two or more of the bidders are determined and declared as the Lowest Calculated and Responsive Bidder (LCRB), the winning bidder shall be determined by draw lots upon notice to the bidders concerned and/or their authorized representatives in accordance with the relevant circulars issued by the Government Procurement Policy Board (GPPB). 14. All offers/quotations must be properly sealed and marked in envelopes. Non-compliance is a ground for disqualification. 15. The printed name and signature of the bidder/supplier or of its authorized representative must be legible and verifiable and must indicate his/her position. Non-compliance is a ground for disqualification. 16. Bidders shall prepare an ORIGINAL of the Documentary Requirements for Negotiated Procurement. In addition, bidders shall submit separate COPIES thereof (Copy 1, Copy 2) and each set of documents must clearly indicate whether the same is ORIGINAL, COPY 1, or COPY 2. Non-compliance shall be a ground for declaration of FAILURE/DISQUALIFICATION. In the event of any discrepancy between the original and the copies, the original shall prevail. I hereby certify that I have issued this Request for Quotation (RFQ) to a bonafide supplier. (SGD) ATTY. LINGELU F. PEDREGOSA, RCE Signature over Printed Name of End User/BAC Secretariat, Head ______________________________ Signature over Printed Name ______________________________ Position ______________________________ Firm/Company Name ______________________________ Office Address and Contact Number