ACQUISITION OF ONE (1) UNIT STEEL HULL VESSEL

Republic of the Philippines Municipality of Kalayaan Province of Palawan BIDS and AWARDS COMMITTEE INVITATION TO BID PUBLIC BIDDING ACQUISITION OF ONE (1) UNIT STEEL HULL VESSEL 1) The Municipality of Kalayaan through Capital Outlays - office of the Mayor intends to apply the sum of Sixty-Five Million Pesos & 00/100 (Php 65,000,000.00) being the Approved Budget for the Contract (ABC) to payments under the contract for the Acquisition Of Steel Hull Vessel intended for Transportation Program of the Municipality. Bids received in excess of the ABC shall be automatically rejected at bid opening. 2) The Municipality of Kalayaan now invites bids for Acquisition of Steel Hull Vessel intended for Transportation Program of the Municipality. Delivery of the unit is required within Three Hundred Sixty-five (365) Calendar Days after receipt of the Notice To Proceed. Delivery Site is at the Philippine Ports Authority (PPA) Docking Area, Puerto Princesa City. Bidders should have completed, within Ten (10) years from the date of submission and receipt of bids, contracts similar to the Project. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II. Instructions to Bidders. 3) Bidding will be conducted through competitive bidding procedures using a non-discretionary “pass/fail” criterion as specified in the IRR of RA No. 12009. a) Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA No. 5183. 4) Interested Bidders may obtain further information from Office of the BAC Secretariat and inspect the Bidding Documents at the address given below from Monday - Friday, 9:00 A.M to 4:00 P.M. 5) A complete set of Bidding Documents may be acquired by interested Bidders on October 19 – November 9, 2026 from the address given below upon payment of non-refundable fee for the Bidding Documents, pursuant to the latest Guidelines issued by the GPPB, in the amount of Fifty Thousand Pesos Only (Php 50,000.00). It may also be downloaded free of charge from the website of the Philippine Government Electronic Procurement System (PhilGEPS) and the website of the Procuring Entity, provided that Bidders shall pay the applicable fee for the Bidding Documents not later than the submission of their bids. 6) The Municipality of Kalayaan will hold a Pre-Bid Conference for this project on October 27, 2026 / 2:00 P.M. at Senior Citizen Activity Center, Kalayaan Extension Office, National Highway, Brgy. San Jose, Puerto Princesa City, Palawan. 7) Bids must be duly received by the Bids and Awards Committee (BAC) Secretariat through (i) manual submission at the office address indicated below, on or before November 9, 2026 @ 1:00 P.M. Late bids shall not be accepted. 8) All Bids must be accompanied by a Bid Security in any of the acceptable forms and in the amount stated in ITB Clause 16.1. 9) Bid opening shall be on November 9, 2026 @ 2:00 P.M. at Senior Citizen Activity Center, Kalayaan Extension Office, National Highway, Brgy. San Jose, Puerto Princesa City, Palawan. Bids will be opened in the presence of the Bidders’ representatives who choose to attend the activity. 10) The contract shall be awarded using the Most Economically Advantageous Responsive Bid (MEARB) criterion. The quality-price ratio shall be sixty-five points (65) for the quality component and thirty-five points (35) for the price component. The quality component shall be evaluated using the following criteria and corresponding maximum scores: a) Quality and technical merit, including technical competence and a credible track record – sixteen (16) points; b) Aesthetic and functional design and characteristics – twelve (12) points; c) Approach and methodology – seven (7) points; d) Tools and equipment – six (6) points e) Social, Environmental, and innovative characteristics – six (6)points; f) Organization, qualification, and experience of employees or staff assigned to perform the contract – six (6) points; g) Ongoing contracts and work commitments – five (5) points; h) After-sales service and technical assistance – seven (7) points. The total quality component is sixty-five (65) points. The minimum quality score is fifty-two (52) points out of sixty-five (65) points. Only Bidders that obtain at least the minimum quality score shall proceed to the opening and evaluation of their price proposals. The price component shall have a maximum score of thirty-five (35) points. The price score shall be computed using the formula: (Lowest Evaluated Price/Bidder’s Evaluated Bid) x 35 points. The Bidder obtaining the highest combined quality and price score shall be ranked first as the Most Economically Advantageous Bid (MEAB), subject to post-qualification. Upon successful post-qualification, the Bidder shall be declared the Most Economically Advantageous Responsive Bid (MEARB). TERMS OF REFERENCE FOR ACQUISITION OF STEEL HULL VESSEL A. PROJECT DESCRIPTION: I. Project Components The proposed project shall consist of the following major components: 1. Design of a steel-hull vessel with fiber-reinforced plastic (FRP)/fiberglass composite materials for the superstructure and upper portions of the vessel, as appropriate; 2. Construction and outfitting of the vessel, including all required mechanical, electrical, propulsion, steering, communication, navigation, and other systems; 3. Provision and installation of safety and lifesaving appliances and equipment required for the intended operation of the vessel and applicable maritime regulations; 4. Provision and installation of a desalination system, including a marine-grade potable water storage tank with capacity appropriate to the vessel's operational requirements; 5. Provision of a one (1)-year free maintenance and warranty service covering the vessel and its installed systems and components, subject to the applicable warranty provisions; 6. Provision and installation of all other systems, components, equipment, machinery, furnishings, and outfitting necessary to deliver a complete, fully operational, safe, and regulatory-compliant vessel; 7. Registration and securing of the required statutory approvals and certificates for the completed vessel with the Maritime Industry Authority (MARINA) and other concerned regulatory agencies, as applicable; and 8. Testing, commissioning, final inspection, and delivery of the completed vessel to Puerto Princesa City, Palawan. II. Project Location The detailed design, fabrication, construction, and assembly of the vessel shall be undertaken at the shipyard/facility of the winning bidder/contractor, subject to the applicable requirements and approval of MARINA and other concerned regulatory agencies. III. Approved Budget for the Contract The Approved Budget for the Contract (ABC) is Sixty-Five Million Pesos (₱65,000,000.00). IV. Contract Duration The contract duration shall be Three Hundred Sixty-Five (365) Calendar Days, reckoned in accordance with the applicable procurement and contract provisions. B. SCOPE OF WORKS The works covered under this project shall include, but shall not be limited to, the following: 1. Preparation and submission of all necessary detailed engineering designs, vessel plans and drawings, technical specifications, detailed cost estimates, design calculations, construction methodology, and project schedule; 2. Complete supply of all necessary labor, materials, machinery, equipment, tools, facilities, and other resources required for the design, construction, outfitting, testing, commissioning, and delivery of the vessel; 3. Project supervision and management to ensure compliance with the approved design, technical specifications, applicable standards, regulatory requirements, quality requirements, and prescribed workmanship; 4. Construction, installation, integration, testing, and commissioning of all structural, mechanical, electrical, propulsion, steering, navigation, communication, safety, lifesaving, water, fuel, wastewater, and other required systems and equipment; 5. Securing and submission of all required inspection reports, test results, certificates, approvals, construction records, equipment documentation, and other regulatory and quality-control records; 6. Conduct of harbor trials, dock trials, sea trials, performance testing, commissioning, and final inspection as required by the approved design and applicable regulations; 7. Securing of the required MARINA approvals, registration, certificates, and other statutory documents, as applicable to the vessel; 8. Submission of as-built plans and drawings, design calculations, equipment schedules, operation and maintenance manuals, certificates of warranty, OEM warranty certificates, spare parts lists, and other documents necessary for the operation and maintenance of the vessel; and 9. Conduct of orientation and operational training for designated LGU Kalayaan personnel and vessel crew prior to final acceptance. The Municipality of Kalayaan shall have ownership and unrestricted use of all plans, drawings, specifications, calculations, manuals, reports, digital files, and other technical documents prepared and submitted under this project. Such documents may be used by the Municipality for future projects requiring similar designs, specifications, or engineering references, subject to applicable laws and regulations. C. TECHNICAL REQUIREMENTS FOR BIDDERS The bidder shall submit the following documents and technical proposals as part of its bid and/or during post-qualification, as applicable under the Bidding Documents: 1. Preliminary Conceptual Design The bidder shall submit a preliminary conceptual design showing the proposed vessel configuration and demonstrating compliance with the minimum requirements of this TOR. The conceptual design shall include, as applicable: • Principal dimensions; • Hull form and general configuration; • Passenger and cargo arrangements; • Machinery and engine room arrangement; • Accommodation and crew areas; • Deck arrangement; • Access and circulation; • Safety and lifesaving equipment locations; • Navigation and communication equipment locations; and • Other major vessel systems and components. 2. General Arrangement Plan The bidder shall submit a General Arrangement Plan in soft and hard copies, preferably in A3 size, showing the proposed arrangement of the vessel, including passenger areas, cargo spaces, machinery spaces, crew areas, service areas, tanks, access ways, emergency exits, and other major components.Detailed Cost Estimate, in soft and hard copies; 3. Preliminary Technical Specifications The bidder shall submit preliminary technical specifications identifying the proposed: • Hull construction materials; • Main engines; • Auxiliary generators; • Propulsion and transmission system; • Steering system; • Electrical system; • Navigation and communication equipment; • Safety and lifesaving equipment; • Desalination/water-making system; • Fuel and water systems; • Cargo-handling equipment; • Other major machinery and equipment. 4. Equipment and Machinery Schedule The bidder shall submit a preliminary schedule identifying the major equipment and machinery proposed for the vessel, including manufacturer, model/type, capacity/rating, quantity, and other relevant technical information. 5. Technical Compliance Matrix The bidder shall submit a Technical Compliance Matrix indicating compliance with each mandatory design parameter and performance requirement specified in this TOR. Any proposed deviation from the minimum requirements shall be clearly identified and shall be subject to the provisions of the Bidding Documents. No deviation shall be allowed if it results in failure to meet a mandatory requirement. 6. Preliminary Construction Methodology The bidder shall submit a preliminary methodology describing how the vessel will be designed, fabricated, constructed, outfitted, tested, commissioned, registered, and delivered. 7. PERT/CPM and Project Schedule The bidder shall submit a preliminary PERT/CPM network and project implementation schedule covering the major activities from design through procurement, fabrication, construction, installation, testing, commissioning, registration, and delivery. The submitted schedule shall demonstrate the bidder's capability to complete the project within the prescribed contract duration. D. DESIGN PARAMETERS AND PERFORMANCE REQUIREMENTS The vessel shall be designed and constructed to meet, at a minimum, the following requirements: PARAMETER MINIMUM REQUIREMENT 1. Length Overall (LOA) Minimum 37.00 meters 2. Length Between Perpendiculars (LBP) Minimum 33.00 meters 3. Beam Overall (BOA) Minimum 7.00 meters 4. Depth Approximately 3.50 to 4.00 meters, subject to final naval architectural design and regulatory requirements 5. Maximum Draft Maximum 2.50 meters 6. Normal Cruising/Service Speed Minimum 12 knots 7. Maximum Speed Minimum attainable speed of 16 knots, subject to final design, loading condition, engine selection, and applicable regulatory requirements 8. Vessel Type/Purpose Steel-hull passenger and cargo vessel intended primarily for transportation of passengers, cargo, equipment, supplies, and other materials to and from Pag-asa Island, Kalayaan, Palawan 9. Passenger Capacity Minimum 150 passengers (pax), subject to MARINA-approved passenger capacity and applicable safety requirements 10. Cargo Volume Minimum 300 cubic meters (m³) of usable cargo capacity 11. Cargo Carrying Capacity Minimum 150 metric tons (MT), subject to the final approved loading condition and stability requirements 1. Hull Construction The vessel shall have a steel hull designed and constructed in accordance with applicable marine standards and MARINA requirements. The superstructure and upper portions of the vessel may utilize fiber-reinforced plastic (FRP)/fiberglass composite materials, provided that the final design complies with applicable structural, fire safety, stability, and regulatory requirements. The hull and superstructure shall be designed to provide adequate: • Structural strength • Watertight integrity • Stability • Freeboard • Corrosion protection • Seakeeping performance; and • Durability for the intended operation of the vessel. 2. Propulsion System The vessel shall be provided with a complete propulsion system capable of achieving the required service and maximum speeds under the approved operating and loading conditions. The propulsion system shall include, as applicable: • Main engines • Marine reduction gears • Propeller and shafting system • Steering system • Engine controls • Exhaust system • Cooling system • Fuel system; and • Other components necessary for safe and reliable propulsion. The final engine capacity and propulsion arrangement shall be determined through the detailed naval architectural and engineering design and shall be sufficient to meet the required vessel performance. 3. Navigation and Communication Systems The vessel shall be equipped with appropriate marine navigation and communication systems required for its intended operation and as required by MARINA and other applicable regulatory agencies. The final equipment list shall be determined based on the approved vessel design and applicable regulations. 4. Safety and Lifesaving Equipment The vessel shall be provided with all required safety and lifesaving appliances and equipment appropriate to its approved passenger capacity and intended operation. These shall include, as applicable: • Life rafts • Life jackets • Lifebuoys • Fire detection and firefighting equipment • Emergency lighting • Emergency alarms • Navigation lights • Emergency communication equipment • First-aid equipment; and • Other safety equipment required by MARINA and other concerned agencies. 5. Cargo Handling System The vessel shall be designed to facilitate the safe loading, securing, transportation, and unloading of cargo intended for Pag-asa Island. Where included in the approved design, the vessel shall be provided with an appropriate cargo-handling system/boom crane with capacity suitable for the intended cargo operations. The final capacity, reach, location, foundation, and operating configuration of the cargo-handling equipment shall be established through the detailed engineering design. 6. Fuel, Water and Other Tanks The vessel shall be provided with appropriately sized and properly constructed tanks for: • Marine fuel • Potable water • Wastewater/sewage • Bilge water; and • Other fluids required for the vessel's operation. Tank capacities shall be established based on the vessel's operating range, expected voyage duration, passenger and cargo loads, machinery requirements, and applicable regulatory requirements. 7. Desalination System The vessel shall be provided with a marine-grade desalination/water-making system capable of producing potable water sufficient for the intended operational requirements of the vessel. The system shall include the necessary treatment, pumps, controls, storage, and associated equipment. The potable water storage tank shall have adequate capacity based on the expected number of passengers and crew, voyage duration, and operational requirements. 8. Stability and Loading The final vessel design shall provide adequate stability under the applicable loading conditions, including, as appropriate: • Full passenger load; • Full cargo load; • Fuel and water loads; • Partial loading conditions; • Appropriate combinations of passenger, cargo, fuel, and water loads; and • Other operating conditions required by MARINA. The vessel shall undergo the required stability assessment, inclining experiment, and/or other stability verification procedures as required by MARINA and applicable regulations. E. POST-AWARD DETAILED ENGINEERING DESIGN REQUIREMENTS The winning contractor shall prepare and submit the Detailed Engineering Design after contract award and within the period specified in the contract. The Detailed Engineering Design shall include, but shall not be limited to, the following: 1. Detailed Vessel Plans and Drawings • General Arrangement Plan • Lines plan • Body plan • Deck plans • Profile and arrangement plans • Hull construction drawings • Structural drawings • Machinery arrangement • Piping diagrams • Electrical drawings • Navigation and communication system layouts • Safety and lifesaving equipment arrangements • Tank arrangement • Cargo arrangement • Accommodation arrangements; and • Other plans required for construction and regulatory approval. 2. Naval Architectural Calculations The contractor shall prepare the necessary naval architectural calculations, including: • Principal particulars • Hydrostatic calculations • Stability calculations • Resistance and powering calculations • Propulsion calculations • Trim and loading calculations • Freeboard calculations; and • Other calculations necessary to establish the suitability and safety of the vessel. 3. Structural Calculations The contractor shall prepare structural calculations and details demonstrating the adequacy of the hull, decks, bulkheads, superstructure, machinery foundations, cargo-handling equipment foundations, and other structural components. 4. Final Technical Specifications The contractor shall prepare the final technical specifications for all materials, machinery, equipment, systems, and components incorporated into the vessel. 5. MARINA and Regulatory Submissions, if any The contractor shall be responsible for preparing and submitting the required technical documents to MARINA and other concerned regulatory agencies and shall address comments and revisions necessary to obtain the required approvals and certificates. 6. Final Design Approval No major construction activity affected by the final engineering design shall proceed without the required review and approval of the Municipality and/or concerned regulatory authorities, as applicable. The contractor shall ensure that the final approved design complies with all minimum requirements under this TOR. F. CONSTRUCTION, TESTING AND COMMISSIONING 1. Construction The contractor shall undertake the construction and outfitting of the vessel in accordance with the approved detailed engineering design, technical specifications, applicable standards, and regulatory requirements. All materials and equipment shall be new, of appropriate marine grade, and suitable for their intended application unless otherwise approved. 2. Inspection and Quality Control The contractor shall implement appropriate quality-control procedures throughout fabrication, construction, installation, and outfitting. The Municipality and its authorized representatives shall have the right to inspect the progress and workmanship of the vessel during construction, subject to reasonable coordination with the shipyard. 3. Testing and Commissioning Prior to delivery, the contractor shall conduct the required: • Factory acceptance tests, where applicable • Dock trials • Harbor trials • Sea trials • Performance tests • Safety equipment tests • Machinery tests • Navigation and communication equipment tests; and • Other tests required by MARINA and applicable regulations. 4. Sea Trial The vessel shall demonstrate compliance with the required performance parameters during the sea trial, including the required service/cruising speed and maximum attainable speed under the approved testing and loading conditions. The specific test procedures, loading condition, route, duration, and acceptance criteria shall be established in the approved testing and commissioning plan. 5. Delivery Upon satisfactory completion of construction, testing, commissioning, registration, and required regulatory approvals, the contractor shall deliver the completed vessel to Puerto Princesa City, Palawan, or such other location as may be designated by the Municipality. G. WARRANTY AND MAINTENANCE 1. General Warranty Upon delivery and final acceptance, the contractor shall provide a minimum twelve (12)-month warranty covering defects in materials, workmanship, fabrication, installation, and integration of systems arising under normal and intended use. The contractor shall, at its own cost, repair or replace defective materials, components, workmanship, or installations covered by the warranty. 2. Shipyard Builder's Warranty The contractor shall provide a Shipyard Builder's Warranty Certificate covering the hull, superstructure, structural components, and overall integration of the vessel against defects in materials and workmanship. 3. OEM Equipment Warranties The contractor shall provide individual Original Equipment Manufacturer (OEM) warranty certificates for major and critical machinery and equipment, including, but not limited to: • Main engines and auxiliary generators • Propulsion and transmission systems • Steering gear and thrusters, if provided • Navigation and communication equipment • Electrical systems, switchboards, and vessel wiring • Pumps and associated mechanical systems • Desalination/water-making system • Fuel and fluid tanks and associated systems; and • Other major or critical machinery and equipment. 4. Free Maintenance The contractor shall provide one (1) year free maintenance service from the date of final acceptance of the vessel. The maintenance service shall include routine preventive maintenance and necessary corrective maintenance covered by the warranty. The contractor shall submit a preventive maintenance schedule indicating the required maintenance activities, intervals, consumables, and recommended spare parts. H. OPERATION, MAINTENANCE MANUAL AND TRAINING The contractor shall provide complete Operation and Maintenance Manuals for the vessel and all major systems and equipment as part of the final inspection and acceptance requirements. The manuals shall include, as applicable: • General vessel operating procedures • Engine and machinery operating procedures • Electrical and control system procedures • Navigation and communication equipment procedures • Safety and emergency procedures • Preventive maintenance schedules • Troubleshooting guides • Equipment manufacturer's manuals • Recommended spare parts and consumables • Equipment warranty information; and • Other information necessary for the safe and proper operation and maintenance of the vessel. GENERAL PROVISION The contractor shall be responsible for ensuring that the final design, construction, equipment, systems, and completed vessel comply with the minimum requirements of this Terms of Reference, applicable MARINA rules and regulations, relevant maritime standards, and other applicable laws and regulations. The final detailed design shall be developed by the contractor's qualified naval architect and engineers based on the minimum requirements specified herein. The contractor may propose alternative technical solutions or design arrangements, provided that such proposals meet or exceed the required performance, capacity, safety, durability, and regulatory requirements and are subject to the required review and approval. No proposed alternative shall reduce or compromise the minimum requirements specified in this Terms of Reference. Submitted by: DESIGN AND BUILD COMMITTEE 11) The Municipality of Kalayaan reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Section 70 of R.A. No. 12009, without incurring any liability to the affected Bidder or Bidders. 12) For further information, please refer to: Engr. ARNEL V. ESLLER BAC Chairperson Office of the Municipal Mayor National Highway, Brgy. San Jose Puerto Princesa City, Palawan Mobile No. 0915-8060-824 Email at [email protected] Schedule of Procurement: Posting of Invitation to Bid October 17, 2026 Issuance of Bidding Documents October 19 – November 9, 2026 Pre-Bid Conference October 27, 2026 – 2:00 PM Opening of Bids November 9, 2026 - 2:00 PM Pre-bid Conference Date Time Venue 27/10/2026 2:00 PM SENIOR CITIZEN ACTIVITY CENTER, KALAYAAN EXTENSION OFFICE, SUISSE SPACE RENTAL BLDG., NATIONAL HIHGWAY, BRGY. SAN JOSE, PUERTO PRINCESA CITY, PALAWAN Created by Margarita Salcedo Oli Date Created 17/10/2026 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party. ©&nbsp2004-2026 DBM Procurement Service. All rights reserved. Help | Contact Us | Sitemap