Purchase of Rice for Distribution to Households in the Municipality of San Nicolas, Batangas

Republic of the Philippines Province of Batangas Municipality of San Nicolas Invitation to Bid for the Purchase of Rice for Distribution to Households in the Municipality of San Nicolas, Batangas 1. The MUNICIPALITY OF SAN NICOLAS through Trust Fund (LGSF-GEF under the FY 2026 GAA, RA 12314) intends to apply the sum of One Million Six Hundred Eighty Seven Thousand Thirty Pesos (Php 1,687,030.00) being the Approved Budget for the Contract (ABC) to payments under the contract for the Purchase of Rice for Distribution to Households in the Municipality of San Nicolas, Batangas/ 2026-G020. Bids received in excess of the ABC shall be automatically rejected at bid opening. 2. The MUNICIPALITY OF SAN NICOLAS now invites bids for the Purchase of Rice for Distribution to Households in the Municipality of San Nicolas, Batangas. Delivery of the Goods is required within 75 days. Bidders should have completed, within five years from the date of submission and receipt of bids, a contract similar to the Project. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II. Instructions to Bidders. 3. Bidding will be conducted through open competitive bidding procedures using a non-discretionary “pass/fail” criterion as specified in the IRR of RA 12009, otherwise known as the “New Government Procurement Act”. Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA 5183. 4. Interested bidders may obtain further information from MUNICIPALITY OF SAN NICOLAS and inspect the Bidding Documents at the address given below during 8:00 am – 5:00 pm. 5. A complete set of Bidding Documents may be acquired by interested Bidders on October 19, 2026 to November 6, 2026 from the address below and upon payment of the applicable fee for the Bidding Documents, pursuant to the latest Guidelines issued by the GPPB, in the amount of Php 5,000.00. It may also be downloaded free of charge from the website of the Philippine Government Electronic Procurement System (PhilGEPS) and the website of the Procuring Entity, provided that Bidders shall pay the applicable fee for the Bidding Documents not later than the submission of their bids. 6. The MUNICIPALITY OF SAN NICOLAS will hold a Pre-Bid Conference on October 26, 2026, 2:00 pm at Municipal Hall, Municipality of San Nicolas, Batangas which shall be open to prospective bidders. 7. Bids must be duly received by the BAC Secretariat at the address below on or before November 6, 2026, 9:00 am. Late bids shall not be accepted. 8. All Bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in ITB Clause 16.1. 9. Bid opening shall be on November 6, 2026, 2:00 pm at Municipal Hall, Municipality of San Nicolas, Batangas. Bids will be opened in the presence of the bidders’ representatives who choose to attend the activity. 10. The MUNICIPALITY OF SAN NICOLAS reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Section 70 of R.A. No. 12009, without incurring any liability to the affected Bidder or Bidders. 11. For further information, please refer to: Ms. Deanna Joy M. Marco – BAC Chairman Brgy. Poblacion, San Nicolas, Batangas DEANNA JOY M. MARCO BAC Chairman Section III. Bid Data Sheet Notes on the Bid Data Sheet Section III is intended to assist the Procuring Entity in providing the specific information in relation to corresponding clauses in the ITB included in Section II, and has to be prepared for each specific procurement. The Procuring Entity should specify in the BDS information and requirements specific to the circumstances of the Procuring Entity, the processing of the procurement, the applicable rules regarding bid price and currency, and the bid evaluation criteria that will apply to the bids. In preparing Section III, the following aspects should be checked: (a) Information that specifies and complements provisions of Section II must be incorporated. (b) Amendments and/or supplements, if any, to provisions of Section II as necessitated by the circumstances of the specific procurement, must also be incorporated. For foreign-assisted projects, the Bid Data Sheet to be used is provided in Section IX-Foreign-Assisted Projects. Bid Data Sheet ITB Clause 1.1 The Procuring Entity is Municipality of San Nicolas The name of the Contract is Purchase of Rice for Distribution to Households in the Municipality of San Nicolas, Batangas The identification number of the Contract is 2026-G020 1.2 The lot(s) and reference is/are: Rice 2 The Funding Source is: The Government of the Philippines (GOP) through Trust Fund (LGSF-GEF under the FY 2026 GAA, RA 12314)) the budget for the contract approved by the respective Sanggunian in the amount of One Million Six Hundred Eighty Seven Thousand Thirty Pesos (Php 1,687,030.00). 3.1 No further instructions. 5.2 Foreign bidders, except those falling under ITB Clause 5.2(b), may not participate in this Project. 5.4 The Bidder’s SLCC similar to the contract to be bid should have been completed within five years prior to the deadline for the submission and receipts of bids. 7 No further instructions. 8.1 Subcontracting is not allowed. 8.4 Not applicable 9.1 The Procuring Entity will hold a pre-bid conference on October 26, 2026 at 2:00 pm for this Project. 10.1 The Procuring Entity’s address is: J.P. Laurel St. Brgy. Poblacion, San Nicolas, Batangas Ms. Deanna Joy M. Marco – BAC Chairman 12.4 The ABC is One Million Six Hundred Eighty Seven Thousand Thirty Pesos (Php 1,687,030.00). Any bid with a financial component exceeding this amount shall not be accepted. 12.1(a)(ii) The Statement of all ongoing and completed government and private contracts shall include all such contract within two years prior to the deadline for the submission and receipt of bids. 13.1(a)(iv) “ No incidental services are required.” 13.1(b)(i) Not applicable. 13.1(b)(ii) “ No incidental services are required.” 13.2 No further instructions. 14.1 (b) The Bid prices for Goods supplied from outside of the Philippines shall be quoted in Philippine Pesos. 14.3 Payment shall be made in Philippine Pesos. 15.1 Bids will be valid for 120 calendar days from bid opening. 16.1 The bid security shall be in the form of a Bid Securing Declaration, or any of the following forms and amounts: 1. The amount of not less than 33,740.60 [2% of ABC], if bid security is in cash, cashier’s/manager’s check, bank draft/guarantee or irrevocable letter of credit; or 2. The amount of not less than 84,351.50 [ 5% of ABC] if bid security is in Surety Bond. 16.2 Bid Security shall be valid until March 5, 2027. 16.3 In case of extension of bid validity and bid security validity period, Substitution of the bid security form is allowed. Bid Securing Declaration and the following forms may be used: a) Bank draft/guarantee or irrevocable Letter of Credit issued by a Bank: Provided, however, that it shall be confirmed or authenticated by a local Bank, if issued by a foreign bank. b) Surety bond callable upon demand issued by a surety or insurance company duly certified by the Insurance Commission as authorized to issue such security. 19 The address for submission of bids is Office of the BAC Secretariat, J.P. Laurel St., Brgy. Poblacion, San Nicolas, Batangas. The deadline for submission of bids is November 6, 2026 at 9:00 am. 22.1 The place of bid opening is at Municipal Hall, Municipality of San Nicolas, Batangas The date and time of bid opening is November 6, 2026 at 2:00 pm.. 22.2 (b) "Not applicable" 25.7 No further instructions. 26.3 (b)(i) The quality component shall be assessed on the basis of criteria with corresponding numerical weights, which may include qualitative, environmental, or social aspects linked to the subject matter of the contract. These may include any or a combination of the following: a) Quality and technical merit, including technical competence and a credible track record; b) Aesthetic and functional design and characteristics; c) Approach and methodology; d) Accessibility; e) Tools and equipment; f) Social, environmental, economic, and innovative characteristics; g) Organization, qualification, and experience of employees or staff assigned to perform the contract; h) Ongoing contracts and work commitments; i) After-sales service and technical assistance; j) Delivery conditions, such as delivery period and delivery process; k) Disposal measures; or l) Other relevant criteria in relation to the subject Goods or Infrastructure Projects to be procured. 26.3 (b)(iii) Not applicable. 26.3 (c)(i) Not applicable. 26.5(a) Partial bid is not allowed. The goods are grouped in a single lot and the lot shall not divided into sub-lots for the purpose of bidding, evaluation, and contract award. 26.5(b) Arithmetical correction is not allowed. 26.6 No further instructions. 27.1 Other List of Required Updated Licenses DTI Business Name Registration or SEC Registration Mayor’s Permit Tax Payer Identification Number Tax Clearance Philgeps Registration Audited Financial Statement 30.3(f) No additional requirements. 31.2 Not applicable 31.3 The Performance Security shall be in the form: 1) The amount of not less than 84,351.50 [5% of ABC], if performance security is in cash. 2) The amount of not less than 84,351.50 [5% of ABC] if performance security is in bank draft. 3) The amount of not less than 506,109.00 [30% of ABC] if performance security is Surety Bond. Pre-bid Conference Date Time Venue 26/10/2026 1:00 AM Conference Hall, Municipality of San Nicols, Batangas Created by Melanie Sergio Pili Date Created 18/10/2026 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party. ©&nbsp2004-2026 DBM Procurement Service. All rights reserved. Help | Contact Us | Sitemap