Supply and Delivery of Engineering & Data Capturing Software for City of Toledo - Engineering Office

ITB No. G17-10-2026 INVITATION TO BID FOR: Supply and Delivery of Engineering & Data Capturing Software for City of Toledo - Engineering Office 1. The City Government of Toledo under the CEO, Capital Outlay 2026 ICT-Equipt. (Supply & Delivery of Eng’g (STAAD) Software & Hardware Components – has appropriated the sum of TWENTY ONE MILLION SEVEN HUNDRED FIFTY FIVE PESOS (Php21,755,000.00) Only, being the Approved Budget for the Contract (ABC) for the Supply and Delivery of Engineering & Data Capturing Software for City of Toledo - Engineering Office. Bids received in excess of the ABC shall be automatically rejected at bid opening. 2. The City Government of Toledo now invites bids for the above Procurement Project. Delivery of the Goods is required for a period of (60) calendar days upon receipt of the Purchase Order (PO) and/or NTP. 3. Bidding will be conducted through open competitive bidding procedures using a non-discretionary “pass/fail” criterion as specified in the 2016 Revised Implementing Rules and Regulations (IRR) of Republic Act (R.A. 9184), otherwise known as the “Government Procurement Reform Act”. Bidding is restricted to Filipino citizens/sole proprietorships, cooperatives, and partnerships or organizations with at least sixty (60%) percent interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to R.A. No. 5183. 4. Prospective bidders may obtain further information from the Bids and Awards Committee Office at Toledo Garden City Hall, Brgy. Ilihan, Toledo City through the BAC Secretariat and inspect the Bidding Documents at the address given below from 8:00 A.M.-5:00P.M. 5. A complete set of Bidding Documents may be acquired by interested bidders on October 20, 2026 up to November 09, 2026 at 9:00 A.M. from the address below and upon payment of the applicable fees for the Bidding Documents pursuant to the latest Guidelines issued by the GPPB, in the amount of Php25,000.00 It may also be downloaded free of charge from the website of the Philippine Government Electronic Procurement System (PhilGEPS) and the website of the Procuring Entity, provided that the Bidders shall pay the applicable fee for the Bidding Documents not later than the submission of their bids. 6. The City Government of Toledo will hold a Pre-Bidding Conference on October 27, 2026 @ 9:00 A.M. at the Office of the Bids and Awards Committee, Toledo Garden City Hall, Brgy. Ilihan,Toledo City, which shall be open to all prospective bidders. 7. Bids may be duly received by the BAC Secretariat at the given address on or before 9:00 o’ clock in the morning of November 09, 2026. All bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated. Late bids shall not be accepted. 8. All Bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in ITB Clause 14. 9. Bid opening shall be on November 09, 2026 @ 9:00 A.M. onwards at the Bids and Awards Committee Office, Toledo Garden City Hall, Brgy. Ilihan, Toledo City. Bids will be opened in the presence of the bidders’ representatives who choose to attend the activity. 10. Each bidder shall submit one (1) certified copy from the original and two (2) additional authenticated copies of the first and second components of the bid. Bidders shall enclose their original eligibility and technical documents in one sealed and signed envelope marked “ORIGINAL-TECHNICAL COMPONENT” and the original of their financial component in another sealed and signed envelope marked “ORIGINAL-FINANCIAL COMPONENT”, sealing them all in an outer envelope marked “ORIGINAL BID”. All envelopes shall contain the Name of the Contract to be Bid in capital letters, bear the name and address of the Bidder in Capital Letters, be addressed to the Procuring Entity’s BAC, bear the specific identification of the bidding process and bear a warning “DO NOT OPEN BEFORE…” the date and time for the opening of the bids, Bidders are also required to provide TABLE OF CONTENTS with corresponding TAB/Label for each submitted Technical and Financial components of its bid. Failure to comply of the said requirements shall be ground for disqualification. 11. Prospective bidders should have completed similar contract within five (5) years from the date of submission and receipt of bids, a contract similar to the project with a value at least 50% of the ABC. 12. The City Government of Toledo reserves the right to reject any and all bids, declare a failure of bidding or not award the contract at any time prior to contract award in accordance with Section 41 of RA 9184 and its IRR, without hereby incurring any liability to the affected bidder or bidders. For further information, please refer to : Ms. Leslie V. Abellanosa - Head – BAC Secretariat BAC Office, Toledo Garden City Hall ,Brgy. Ilihan, Toledo City Cel No. 09667703246 / 09109696463 Email: [email protected] October 19, 2026. signed Atty. HAZAN F. BARGAMENTO Chairman