Job Order To Provide Security Guards for the Different City Government Offices and Facilities

INVITATION TO BID Bid No. : 0003-0152-1790-2026 1. The City Government of Dumaguete of Negros Oriental, through Source of Fund: Responsibility Center: 1061B-200 / Account Code: 5-02-12-030 intends to apply the sum of Twenty Eight Million Four Hundred Forty Five Thousand Pesos (Php 28,445,000.00) being the ABC to payments under the contract of Early Procurement Activity for the Job Order: One (1) lot To Provide 86 Security Guards for the Different City Government Offices and Facilities Bids received in excess of the ABC shall be automatically rejected at bid opening. 2. The City Government of Dumaguete of Negros Oriental now invites bids for the above Procurement Project. Delivery of the Goods is required by the End-user within 7 Working Days from receipt of Notice to Proceed. Bidders should have completed, within Five (5) years from the date of submission and receipt of bids, a contract similar to the Project. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II (Instructions to Bidders). 3. Bidding will be conducted through open competitive bidding procedures using a non-discretionary “pass/fail” criterion as specified in the Implementing Rules and Regulations (IRR) of Republic Act (RA) No. 12009. a. Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA No. 5183. 4. Prospective Bidders may obtain further information from the BAC Secretariat and inspect the Bidding Documents at the address given below during office hours from 8:00am to 5:00pm (Monday to Friday). General Services Office, Dumaguete City Telephone Number : 522-4756/0926-051-8308 Email Address of BAC Secretariat: [email protected] 5. A complete set of Bidding Documents may be acquired by interested Bidders on October 21, 2026 to November 12, 2026 up to 10:00 o’clock in the morning from the given address and website(s) below and upon payment of the applicable fee for the Bidding Documents, pursuant to the latest Guidelines issued by the GPPB, in the amount of Twenty Five Thousand Pesos (Php 25,000.00). 6. The Bids and Awards Committee will hold a Pre-Bid Conference on October 29, 2026 at 10:00 o’clock in the morning at the City Administrator’s Office, City Hall Compound, Dumaguete City. 7. Bids must be duly received by the BAC Secretariat at the address below on or before November 12, 2026 at 10:00 o’clock in the morning. Late bids shall not be accepted. 8. All Bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in ITB Clause 16.1 9. Bid opening shall be on November 12, 2026 at 10:00 o’clock in the morning, at the City Administrator’s Office City Hall Compound, Dumaguete City at the given address below. The attendance of the prospective bidders or his/her duly representative is highly encouraged. 10. Submitted documents without proper tabbing for all copies (3 envelopes) with name of the document (not letters or numbers) and not book bounded (soft/hard) is automatically disqualified. 11. The BAC of the City Government of Dumaguete reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Sections 70 of the IRR of RA No. 12009, without thereby incurring any liability to the affected bidder or bidders. 12. For further information, please refer to: ENGR. REMEGIO C. CRUZ JR. GENERAL SERVICES OFFICE Dumaguete City ATTY. NEIL RAY M. LAGAHIT BAC Chairman JOB ORDER: To provide 86 Security Guards for the different City Government Offices and facilities on an 8 hour tour of duty per guard and 7 days a week basis and for the period January 1, 2027 to December 31, 2027. 50 guards - P15,972,750.00 + w/night differential 36guards - P12,471,680.16 ______________ Total 86 guards - P 28,444,430.16 Say P 28,445,000.00 TERMS OF REFERENCE: 1. The Security Agency shall provide Eighty-Six (86) abled and licensed security guards from Monday to Sunday, who shall be posted at the buildings and facilities of the City Government of Dumaguete according to the Security Detail Plans agreed upon by both parties 2. The Security Agency shall provide and equip security guards on duty, who must always be in their proper uniform, with a licensed and serviceable firearm, ammunition, flashlight, whistle, and teargas, and shall station appropriate number of security guards at designated strategic points within the City Government premises as well as roving guards especially at night time to ensure that no trespassing or other illegal activities are conducted within the premises of the City Government. 3. The Security Agency must provide the lists and descriptions of the serviceable firearms with the corresponding calibers and serial numbers and ammunitions to be used by the security guards, which shall include among others, eight (8) Shotguns and thirty four (34) either .9mm or .38 calibers and which shall be tested during post qualification. They shall be replaced with the same or similar units if found defective and unserviceable. The lists and descriptions of the serviceable firearms and ammunitions shall be also reflected in the Contract of Services. 4. The Security Agency must have been engaged in the business for atleast three (3) years and must be duly licensed, registered, accredited and with proper operating permits and statutory requirements such as DILG-PNP License to Operate, DTI or SEC Registration, Valid and Current Mayor's Permit, BIR Registration and BIR Tax Clearance, DOLE Registration and PhilGeps Registration (Platinum). The Security Agency shall have an office in Dumaguete City. 5. The Security Agency must submit proof of SSS, PHILHEALTH and PAGIBIG paid/regular remittances for the period January 2026 to September 2026 which may be in the form of a certification issued by the said agencies. 6. The Security Agency must provide copies of 201 files of their security guards to determine that they underwent and passed the required psycho-neuro examination and drug test conducted by a reputable Philippine National Police (PNP)/National Bureau of Investigation (NBI)accredited testing agency, among others. 7. The Security Agency shall comply with the latest PADPAO rates for the security guards and the minimum wage rate applicable in Dumaguete City as established by the Department of Labor and Employment (DOLE) and payment of all legal benefits such as 13th month pay. The failure on the part of the Security Agency to comply the foregoing shall be a ground for the revocation of this Contract. Further, the non-compliance with the minimum wage law and other labor laws on the payment of salaries, and other benefits, as well as on remittance and contributions and other requests due to SSS/PHILHEALTH, PAGIBIG and such other related government agencies shall be a ground for termination of Contract. Any and all liabilities and obligations arising therefrom shall be for the sole account of the Security Agency. 8. The Security Agency shall require the security guards to register their attendance when reporting to duty and to log all incidents in the Security Logbook provided by it for the purpose as well as to maintain a logbook of people and employees who get inside the offices/premises after office hours and during weekends and holidays. 9. The Security Agency shall follow Section 9 of RA No. 11917, July 31, 2022 otherwise known as the Private Security Service Industry Act, which provides that "the minimum administrative fee that may be charged by PSAs to its clients shall not be less than twenty percent (20%) of the total contract cost" (highlights & underscoring supplied). Provided, the Security Agency must attach the previous monthly payroll of the security guards as one of the requirements for its monthly billing in order for the City Government to make sure that the amounts due to the guards are duly given to them. 10. The winning bidder shall secure a Mayor's Permit/Business permit from the City of Dumaguete within seven (7) days from the receipt of the Notice to Proceed. 11. The Security Agency must strictly comply with the checklist of eligibility requirements to be provided by the City Government of Dumaguete as well as with the Contract of Security Services. (Please see attached Checklist of Eligibility Requirements). 12. The winning bidder shall provide security plan. - Bidders should have a validly existing Business permit and preferably has a Business office or Branch office within Metro Dumaguete. Purpose: To provide Security Guards for the Different City Government Offices and Facilities/General Services Office Pre-bid Conference Date Time Venue 29/10/2026 10:00 AM City Administrator’s Office Dumaguete City Hall Negros Oriental Created by CHRISTIE MAGDALENE JABEL PEDROZA Date Created 19/10/2026 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party. ©&nbsp2004-2026 DBM Procurement Service. All rights reserved. Help | Contact Us | Sitemap