THE PROCUREMENT OF ICT EQUIPMENT CY 2026 UPS 5KVA

1) The PhilHealth Regional Office XII, through the Corporate Operating Budget FY 2026 intends to apply the sum of Four Million Two Hundred Nineteen Thousand Four Hundred Seventy-six pesos only (PhP 4,219,476.00) being the Approved Budget for the Contract (ABC) to payments under the contract for the Procurement of ICT Equipment CY 2026 UPS 5KVA. Bids received in excess of the ABC shall be automatically rejected at bid opening. 2) The PhilHealth Regional Office XII now invites bids for the Procurement of ICT Equipment CY 2026 UPS 5KVA using the Most Economical Advantageous and Responsive Bid (MEARB). Item No. Description Quantity Unit Approved Budget of Contract (ABC) 1 UNINTERRUPTIBLE POWER SUPPLY (UPS) CAPEX IV: 5KVA RACK MOUNT TYPE 12 UNITS 4,219,476.00 TOTAL Php 4,219,476.00 Delivery of the Goods is required for a period of Seventy-Five (75) Days commencing from the time of receipt by the winning supplier of the Notice to Proceed. Bidders should have completed, within Two (2) Years (November 17, 2024 – November 16, 2026) from the date of submission and receipt of bids, contracts similar to the Project. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II. Instructions to Bidders. 3) Bidding will be conducted through competitive bidding procedures using a non-discretionary “pass/fail” criterion as specified in the IRR of RA No. 12009. i) Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA No. 5183. 4) Interested Bidders may obtain further information from PhilHealth Regional Office XII – BAC Secretariat and inspect the Bidding Documents at the address given below from 8:00 AM to 5:00 PM from Monday to Friday. 5) A complete set of Bidding Documents may be acquired by interested Bidders on October 23 – November 16, 2026 (8:00 AM – 5:00 PM, during weekdays only) and on November 17, 2026 (8:00 AM – 1:20 PM) from the address given and website below and upon payment of the applicable fee for the Bidding Documents, pursuant to the latest Guidelines issued by the GPPB: Approved Budget for the Contract Maximum Cost Bidding Documents (in Philippine Peso) 500,000 and below 500.00 More than 500,00 up to 1 Million 1,000.00 More than 1 Million up to 5 Million 5,000.00 More than 5 Million up to 10 Million 10,000.00 More than 10 Million up to 50 Million 25,000.00 More than 50 Million up to 500 Million 50,000.00 More than 500 Million 75,000.00 The Procuring Entity shall allow the bidder to present its proof of payment for the fees to be presented in person, by facsimile, or through electronic means. It may also be downloaded free of charge from the website of the Philippine Government Electronic Procurement System (PhilGEPS) and the website of the Procuring Entity, provided that Bidders shall pay the applicable fee for the Bidding Documents not later than the submission of their bids. 6) The PhilHealth Regional Office XII will hold a Pre-Bid Conference on November 5, 2026, 1:30 PM at PRO XII Training Room, CSA I Bldg., Cor. Zulueta Street- General Santos Drive, City of Koronadal, South Cotabato and/or through video conferencing via MS-Teams Platform, which shall be open to prospective Bidders. 7) Bids must be duly received by the Bids and Awards Committee (BAC) Secretariat through: (i) manual submission at the office address indicated below, (ii) online or electronic submission as indicated below (bidders maybe requested to submit hard copies of the bidding documents during Bid Evaluation stage of the procurement), on or before November 17, 2026, 1:30 PM. Late bids shall not be accepted. 8) All Bids must be accompanied by a Bid Security in any of the acceptable forms and in the amount stated in ITB Clause 16.1. 9) Bid opening shall be on November 17, 2026, 1:30 PM at at PRO XII Training Room, CSA I Bldg., Cor. Zulueta Street- General Santos Drive, City of Koronadal, South Cotabato and/or via MS-Teams Platform. Bids will be opened in the presence of the Bidders’ representatives who choose to attend the activity. 10) Bidders shall submit their electronic bids using a two-factor security procedure consisting of an archive format compression and password protection and disclose the password for accessing their respective bid submission only during the actual bid opening on November 17, 2026 at 1:30 PM onwards. Use of a back-up data or cloud storage for large files uploaded for online bid submissions is allowed. 11) The PhilHealth Regional Office XII reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Section 70 of R.A. No. 12009, without incurring any liability to the affected Bidder or Bidders. 12) For further information, please refer to: SHARON ROSE B. YSMAEL / MARK VINCENT N. ROMERO BAC Secretariat PhilHealth Regional Office XII 2nd Floor, CSA I Building corner Zulueta Street - General Santos Drive, City of Koronadal, South Cotabato Email: [email protected] Telephone No. (083) 228-6818 13) You may visit the following websites: For downloading of Bidding Documents: https://notices.philgeps.gov.ph https://www.philhealth.gov.ph/suppliers/iaeb/index.htm For online or electronic bid submission: [email protected] Issued this 23rd day of October 2026. ______________________________________ LORELIE G. BONILLA, MPA Chairperson, Bids and Awards Committee Noted: ______________________________________ HECTOR ZENON LEONARDO P. MALATE,MD Regional Vice President Head of the Procuring Entity